Sr. Assistant Manager, HR & Administration
Bangladesh Honda Private Limited
Total years of experience :18 years, 9 Months
General HR;
• Organization structure;
• Strategic Planning of organization (HR & Administration, manpower, and business planning);
• Talent acquisition & Management;
• Orientation;
• Interviewing (BEI, Stay and exit);
• Surveys in organization (ESS, Pulse);
• Job design and analysis;
• Competency model, IDP/PDP design based on Competency level of employees;
• Performance management System;
General Administration;
• Monitor and control all types of Administrative bills;
• Company documents Renewal issues;
• Security Management;
• Canteen Management;
• Transport Management;
• Travel Management;
• Event Management;
• Scrap Management;
• Asset Management (store and fixed asset);
• Foreign expats and Protocol management;
• Client relationship;
• Organization's DRP its Management;
Other activities;
• Be a part of change management activities according to organization demand;
• Policy development and its Implementation;
• Budget Management and its control;
• Analytical & Critical Thinking (Root cause analysis, Fish bone analysis, Kadai & countermeasure);
• Decision making, Self-motivated, Leadership skills and Quality Management.
Duties & Responsibilities:
HR Tasks:
Ensure total talent acquisition & recruitment cycle of the company
Monitor Training & Development unit
Formation of Job analysis, employee relation & Job description
Take part with fellow preparing Performance Management System (PMS)
Administrative Tasks:
General Management:
Plan & organize administrative activities, establish procedure, practice and work methods to increase work effectiveness & efficiency.
Monitor & follow up proper management, maintenance of company assets, equipment’s vehicle, and security & safety factors of the company.
Develop Strategic policy & procedures in aspect of Admin, HR & Compliance issues.
Coordinate the company meeting schedule (weekly & monthly).
Manage the overall Factory/ Dhaka office administrative tasks complying company’s rules & regulations.
Protocol & Legal Issues:
Manage Hotel Reservation for foreign expats.
Manage Airport Pickup & Drop by using VIP Lounge at Airport for VIP’s.
Arrange the work permit visa processes for foreign expats till receive Security clearance from Ministry of Home affairs.
Communicate with Government bodies to solve various issues.
Employee relation:
Injecting suitable disciplinary efforts to maintain congenial working atmosphere across all the employee level.
Coordinating, counseling programs to the employees to learn absenteeism metabolism and driving disciplinary actions to curb it.
Encouraging a Zero tolerance atmosphere for all kinds of harassment.
Managing all employee relations concerns with the firm.
Leadership:
Ensure the team meets service excellence standards
Manage Admin Budget and analysis ROI to ensure that funds are spent appropriately and effectively.
Manage the support team and their activities with proper guideline.
Observe and practices confidentiality in policies & procedure.
Responsible for delivering quality jobs under the processes of TQM, KAIZEN, PDCA, SQCDM, CAPDO & 5S, 5W2H, Quality Circle, & Processes compliance.
Duties / Responsibilities:
HR Tasks:
Reform the company HR Planning & policies.
Ensure total recruitment cycle of the company.
Ensure HR Department as a Business partner of the company.
Formation of Job analysis & employee relation
Administrative Tasks:
Facilitate and coordinate the maintenance, security, and safe operation of assigned of office & factory premises.
Identify and implement of preventive maintenance programs.
Prepare monthly payment details of suppliers and service provider.
Management of facility related contracts including insurance Certificates, service contracts, and invoice Approval.
Space planning including all activities for moves, adds, and/or changes.
Maintain vehicle operations.
Ensure timely quality service and employee satisfaction.
Ensure Compliance issues & recover those with proactive.
Prepare all documents regarding work permit & visa for foreign expertise.
Monitor Company’s all licenses and renewal timely.
Maintain factory wastage Management with good manner.
Keep contract with GO/NGO officials based on necessity.
Vendor management:
Driving all classification programs for vendors
Keeping healthy relationship with vendors
Assuring quality services from vendors and managing precise records for each specific vendor.
Administering all agreements and developing initiative for enterprise.
Transportation Logistics:
Regulating transportation of needed materials to job sites for routine and shutdown works.
Ensuring all drivers and operators follow to the work schedule.
Reaching effectiveness and pushing the costs down if possible
HR Tasks:
Responsible for full cycle recruitment and job regularization of the all departments of company;
Coordinate & supervise selection process (CV pool generation, short listing, written test, interview panel, various group activities, reference check and taking final approval from Management.
Strategic HR planning along with line managers through job analysis, identifying key performance area and ensure (Coordinate, organize and execute) timely recruitment & selection process and quality (right person, right place, right time with right skill).
Prepare and present recruitment budget to the Management.
Develop, implement and monitor an approved Human Resource strategy & policy, assist the achievement of the business goal and aligned with the organizations overall HR strategy.
Administrative Tasks:
To prepare effective Administration Planning & strategy
To communicate with the Government office regarding VAT & Tax, License registration, renewal etc
To keep liaison with Government offices, vendors, & other stake holders of the company
Preparing & organizing agenda, minutes of board meetings and AGMs
To monitor & ensure safety & security of the company
To monitor all types of maintenance works like vehicle, office equipment etc
Protocol Issues:
To maintain all sorts of protocol issues like visa processing, forwarding passport application, Hotel, Air & Bus Ticket reservation etc.
To receive foreign delegates, arrange residence for them.
Prepare New and Renewal of Passport & Visa Processing for Management, Correspondent for Immigration and passport office as well as Embassy & High Commission independently & Liaison with external regulators and advisers such as lawyer & Auditors.
HR Tasks:
Drive overall organization development initiatives to create a learning and performance oriented culture within the organization.
Conduct training needs assessment, create business focused learning strategy, prepare training calendar and roll out the plan across the organization.
Manage Orientation/ Induction programs to enable new employees to become familiar with the organizational culture, its business, policies & procedures etc.
Develop and formulate various policy manual or guideline based on the company practices.
Work as an agent of Internal Communications to ensure proper flow of information among the employees,
Assist in coordination of the performance appraisal and recruitment process, attend interviews.
Administrative Tasks:
Transport /Vehicle management
Cleanliness, safety & security, Health & Hygiene issues
Logistic, Purchase & Procurement
OT/ Labor Laws/Allowance Payment
Entertainment & Arrangement of meeting
Company’s Legal Issues, such as Trade License, company registration, Trade Union, GD/FIR
Receive local & Foreign Guest, Ticketing & visa, Letter of embassy for visa, pass port renewal and other protocol issues.
Develop communication skill in the work place.
Leave policies as per Bangladesh Labor Law.
Prepare HR related documentation and data base activities i.e. employee files, records, history according to the performance of the employees etc.
Ensure daily routine activities of HR and Administrative issues.
Organizing, preparing agendas for taking minutes of Board Meetings & Annual general meetings. To receive foreign delegates, arrange residence for them, keep co ordination with them.
Dealing with administrative matters and monitor and track the employees to develop the efficient future assets of human resources for the company
To ensure smooth operation of HR and admin related responsibilities assigned by higher authority. Find out new business opportunity.