DOCUMENTATION MANAGER
HAMBURG SUD SHIPPING LLC
Total years of experience :17 years, 11 Months
LEADING THE
DEPARTMENTS - IMPORT, EXPORT AND DELIVERY ORDER COUNTER
SUPERVISION AND MONITORING:
•Monitoring liner activities of all location offices of India
•Co-ordinate with operations team at JNPT and update FIS (HAPAG LLOYD GLOBAL
SYSTEM) for DG CARGO bookings
•Check DGFS as received from DG planners with CBF and updated bookings in FIS
and inform Operations and DG desk of any discrepancy
•After Vessel Sailing check final DG loading list with FIS and update loading
positions, delete /roll over shipments not loaded
•Co-ordinate with Operations and assist in updating re-export details
•Timely updation and monitoring of data of completed vessels in internal Inchcape
systems
•Preparing presentations and reporting to the LINER MANAGER - INDIA and
top management on a monthly basis, container volumes and b/l and delivery order
data
Handling import operations from locations all over the world to UAE and Cross trades via Dubai. This includes handling all the communications with overseas office, shipper, consignee and sales team.
•Handled airfreight rate enquiries and operations for the Kuwait branch office as a middle-east coordinator.
•Handled export operations for a short period and have knowledge of JAFZA export operations.
•Errors free updation of all the data into the system along with invoicing of the respective job files.
•Handling some key accounts and projects (Johnson & Johnson).
•Maintaining daily, weekly and monthly status reports for all import shipments.
•Ensuring smooth operation to the best of customer’s satisfaction.
NATURE OF JOB: Was working in a 25 member's team for documentation activities of all locations in INDIA. Comprised coordinating with the location and the documentation people over there, this included providing routing as per the shipping instructions and asking for the complete Information from the location prior to passing the documents for updating the system.
Responsibilities:
•Obtaining complete information for documenting bills of lading, which also included coordinating with the Office at location.
•Errors free updation of all Bills of lading into Maersk Sealand Mainframe systems, which was done only after obtaining correct and complete information from the customer.
•To ensure all bills of lading were prepared as per Customs rules and regulations of the locations and ensuring no fines are imposed on the company.
•To ensure customer receives a clean bill of lading within the stipulated timeframes in first time itself.
•Data quality standards to be maintained as per Copenhagen guidelines.
•Assisting vessel release team whenever required.
•Ensuring that each & every Deadline (Cut-off) was met within the
•Stipulated time period as agreed between service centre & location.
•Ensuring that each & every customer get their Bills of Lading as per Standard Operating Procedures agreed between the customer & the location.
ACHIVEMENTS -
Was instrumental in convincing customers to use E@syBl software (In-house software used to prepare Bills of Lading) on an all India basis.
Handling administrative activities.
Responsibilities:
•Handling Financial Database comprising of compilation of Financial Accounting of companies into systems and MIS reports.
•Handling petty cash and administrative works.
Handling all accounts matter on Tally 5.4
ACADAMEIC RECORD
Successfully completed English typing course 30 w.p.m. securing ‘A’ Grade.
Successfully completed graduation -