Sneha Solanki

AKKA Technologies is a leading European Engineering & Technology consulting group. It is successfully operating in US, Europe, Africa, Middle East and Asia with nearly 13500 employees.
AKKA Middle East with its office in Dubai is delivering engineering solutions to its multinational clients with approximately 150 employees across the Middle East.
Industries Covered: Aviation, Aerospace, Defence, IT, Mechanical, Oil &Gas.
My role as a Talent Acquisition Specialist with AKKA Middle East (French engineering consultancy) involved the constant recruitment, placement and management of geographically dispersed team of Engineering Consultants at various projects with multinational clients in Europe & Middle East.
• Hired engineers for Dubai Metro Project for EXPO 2020.
• Sourcing, screening, research, interviewing, salary negotiation and placement of candidates across international borders like Europe, US, UK, Middle East.
• Consulting and understanding the talent acquisition needs of clients with business Manager and developing the recruitment strategies.
• Improvised the Hiring and Onboarding process for smooth experience of Clients and Employees.
• Generating hiring and head count report to reflect the correct status of recruitment and placement of engineers.
• Maintaining good relationship with the clients and different recruitment agencies.
• Managed Key Accounts.
• Negotiating salary, Preparing Offer Letters /Employment Contracts in liaison with the business managers.
• Timely updating and managing recruitment tracking system.
• Recruited for technical positions from mid management positions to senior including project managers, developers, architects, business analysts and business intelligence specialists.
• Liaising with PRO for medical and visa process.
• Arranging and managing large corporate events.

Achievements:
 Improvised hiring process which reduced the organizations hiring cost by 20%.
 Improvised On- Boarding Process for smooth employee experience which increased employee satisfaction rate from 60% to 90%.


Roles Handled: Java Developers, Big Data Architects, Hadoop Developers, Backend & Front End Developers, Business Intelligence Specialist, NodeJS Developers.

Client Industry: Insurance, Real Estate, Education, Event Management and Hospitality

• Providing excellent customer service and fostering healthy relationship with the clients.
• Job analysis and designing job roles, job descriptions with the line managers of different clients.
• Formulating recruitment strategies considering the job specification and requirements of the clients.
• Handling the complete recruitment process by sourcing best profiles and conducting telephonic, Skype or face to face interview.
• Creating and maintaining Recruitment status reports.
• Negotiating the salary with the candidates.
• Offer letter generation to the candidate.
• Handled different level of roles from junior to senior level.
• Nurturing long term relationship with candidates and clients.
• Maintaining the job boards by posting the new vacancies.
• Maintaining complete candidate database.

HR Administrator
Setting new employees up with outlook account and various recruitment software passwords
Organizing medical insurance for employees
Visa processing for employees
Collating salary, expenses, commission information and forwarding to accounts. Sending monthly payslips
Tracking and maintaining attendance records
Collecting all documents for visa processing and sending to client
Office Administrator
Drafting (from template) client Terms of Business and NDA
Preparing invoices, sending to clients and chasing overdue payments
Managing DMCC portal
Coordinating yearly audit and trade license renewal
Stationary ordering and cleaner management
Petty cash and office cheque management
Helping with any IT issues - liaising with IT provider
Making travel arrangements for clients
Managing clients calls and calendar as per the availability of the MD

HR OFFICE COORDINATOR
2010 November - 2011 September.
Radisson Edwardian Hotels, London

Organizational Support:
◆ Present a professional welcoming first contact to all clients, funders, vendors, board members, staff, media, etc. - by phone, in person, and email.
◆ Responsibility for development & implementation of efficient office systems
◆ Responsible for keeping office equipment maintained
◆ Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing
◆ Assist with meeting set up, and other duties as assigned
◆ Assist with Board communications (mailings, meeting support)
◆ Responsible for incoming and outgoing mail, shipping and receiving couriers.
◆ Responsible for maintenance of common spaces for appearance and functionality
◆ Responsible for managing supplies and maintenance of storage areas
◆ Provide support for teams: staff travels arrangements and expense tracking.
◆ Collection, stamping and proper upkeep of all Contract Documents
◆ Issue of Contract Documents, Contract Drawings etc. to the site offices


Human Resources:
◆ Sourcing CVs, telephonic interview, scheduling interviews, database management, orientation, monitoring time sheets.
◆ Giving the staff files for verifications.
◆ Giving assistance to the counter staff by giving out the documents required.
◆ Assisting with the day-to-day efficient operation of the HR office
◆ Responsible for timely and accurate inputting of new employee core data into the HRMS system, in accordance with remuneration policies, to include them for payment of salaries without any delay.
◆ Coordinate and ensure that employee data base like dependent's details, visa/passport details on HRMS are error free.

Recruiting:
◆ Managing the complete recruitment life cycle for sourcing the best talent from diverse sources after identification of manpower requirements.
◆ Planning Human Resource requirements in consultation with heads of different functional & operational areas and conducting selection interviews
◆ Arranging and reviewing job analysis, job descriptions and human specifications
◆ Handling all the functions of employee joining to leave formalities.

Induction & post recruitment process: ◆ Carrying the Induction Process with the Training Manager.
◆ Issuing ID cards to new employees.
◆ Updating company database records.
◆ Opening salary accounts for crediting of salary.

New Employees Induction and Orientation:
◆ Carrying the Induction Process with the Training Manager.
◆ Issuing ID cards to new employees.
◆ Develop and conduct new employee orientation on program.
◆ Preparing the Salary Certificates & providing approval for Loan letters.
◆ Advising on pay and other remuneration issues, including payroll, promotion and benefits; disciplinary procedures, absence management and in depth knowledge of UK Labor Law

Appraisal: ◆ Working on annual appraisal,
◆ Circulating self-appraisal and HOD appraisal forms amongst employees,
◆ Collecting the appraisal forms and filing it as per department,
◆ Meeting up with HOD's regarding the appraisal ratings and appraisal figures,
◆ Calculating appraisals to be given to every employee,
◆ Issuing increment letters to employees.

HR Administration:
◆ Maintaining the records of employees using RAMCO (HRMS), which included posting job against vacancy, putting the new employee in the system, leave management etc.
◆ Assisting the Recruitment manager with Organising and handling Recruitment Open Days and Graduate Programmes.
◆ Making the Starter Packs and employee IDs.
◆ Assisting in the training programme for the employees of different department.
◆ Arranging the meetings of all the head of departments and noting the minutes.
◆ Handling the Mails and the Couriers.
◆ Assisting in preparing the training schedule.
◆ Assisting the team with the Length of Service Awards and other organizational fest or functions.
◆ Assisting in handling the office stock and stationary.
◆ Assisting in innovation of the Radisson online recruitment page.
◆ Assisting the HODs and managers in disciplinary meeting and grievance handling.

Training and Development:
o Distribute training schedules
o Coordinate training requests (internal and external)
o Compile training schedules
o Book training events (Facilitator, venue, accommodation, refreshments, etc.)
o Coordinate the preparation of training venues (Equipment, stationary, etc.)
o Capture completed training reports into HRD database
o Update existing courses as per Sector and Client requirements

Exit Formality & Separation: Exit formality includes conducting Exit Interviews to find out reasons of leaving, counsel employees to retain (where possible), analyzing reasons for exit and communicating areas of concerns (if any) to the Senior Management. Separation includes full & final settlement, providing employees with relieving & experience certificate.

◆ Report directly to the Human Resource Manager in day to day HR activities of the company.
◆ Handle complete administration and management of Human Resource Department which includes staff selection, training, development, welfare, salary, compensation, promotions, employees' internal transfers, performance management.
◆ Perform Recruitment and Administrative aspects of Human Resource functions like maintaining confidential data, solving employee problems related to Human Resource.
◆ Establishing recruitment requirements and meeting with hiring manager to discuss the needs.
◆ Building strong database by contacting job portals, social networking sites, referrals etc.
◆ Preparing Job Description for employees.
◆ Placing Job advertisements through newspapers, job portals and social networking sites.
◆ Analyzing resumes of candidates and scanning them for interview.
◆ Arranging preliminary interviews and short-listing candidates for management interview.
◆ Preparing offer letter for the new employees, internal promotion letter and keep all the records regarding promotion.
◆ Assist the manager to attain goals by recruiting required personnel.
◆ Acting as first point of contact in person for employees.
◆ Assisting in corrective action regarding employee related issues and administration work; responsible for arrangement, resolving disputes.
◆ Experience in managing confidential data.
◆ Computation of annual Leave records.
◆ Calculation of monthly payroll.
◆ Organize meetings and trainings for Employees for effective performance.
◆ Delegate responsibilities to Employees to meet Company's expectations
◆ Conducting exit interview for employees leaving from the company.
◆ Explaining the HR procedures to the employees and ensuring they are adhered to.


SKILLS, TRAINING & COMPUTER PROFICIENCY

MS OFFICE APPLICATIONS
◆ Microsoft Office (Excel, Word, Outlook & Power Point)
◆ RAMCO- HRMS
◆ Operating Systems: Windows 98, XP, Vista & Windows 7