Chief Accountant
Autobahn Car Rental LLC
Total years of experience :10 years, 2 Months
Leading the finance team of 3-5 Members, reporting to director of company. Part of core management team providing support to executive management with setting up financial procedures & systems and analysis of business activities also providing ad-hoc support to Various Business units as required.
Duties:
• Identified changes regarding key processes for internal controls and accounting procedures to Improve overall financial reporting.
• Created organizational structures to improve accounting and finance functions.
• Increased flow of financial information throughout company by improving communication strategies.
• Analysed financial audit information and made recommendations to improve efficiencies.
• Drafted financial statements, including variance reports, regulatory tax filings and related schedules for 11 branches and 2 sister companies’ as part of tax group.
• Set up and improved accounting systems and processes to meet business needs and maximize effectiveness of operations.
• Streamlined existing payroll system to ensure proper Administration and finalization of payroll resulting in savings of over 36 hours per Month for finance department.
• Negotiated with current bankers and new bankers on renewals of existing or additions to existing borrowing facilities.
• Partnered with external auditors on audit plan and ensuring proper completion of audit reports.
• Collaborated with core management team on testing, cleaning, and migration of data from old in-house software to new software.
Executed core financial processes coordinating with finance team of 3 members, including vendor setup and payment, operational expenses, administration of bank accounts and account reconciliations. Reported to the finance manager and ensured proper closing of books of accounts for 11 branches. Provided support to various business units with Receivables, credit control and internal audit.
Duties:
• Prepared and finalized annual financial statements for management review and presentation to owner with other stakeholders.
• Maintained various month end schedules assets, finance liabilities, prepayments, and related party reconciliations.
• Prepared monthly Balance sheet, income statements, and other KPI reports for presentation to management.
• General ledger maintenance and proper maintenance of records/ documents for finalization and external audit.
• Managed payroll data entry and processing for 100+ employees to comply with predetermined company guidelines and Labour Laws.
• Prepared and tracked leave settlements and final settlement for 100+ employees.
• Controlling income and expenditure by enforcing various checks and controls.
• Created shared folder infrastructure to streamline flow of information.
• Streamlined payables cycle to utilise online banking to which resulted in cost savings of 30% to the company.
• Co-ordinated with junior accountants to ensure daily Bank reconciliation of accounts and proper bookkeeping of records to ensure deadlines are met timely.
• Completed the Tax Group Registration of main company and sister group of companies to ensure proper compliance with Federal tax authority regulations.
• Assisted IT team with developments for in-house software to improve system controls & processes; also, to ensure compliance with Federal tax authority guidelines.
• Calculated and processed VAT returns of tax group on quarterly basis.
• Build and maintain relationship with Bankers to streamline day to day banking operations.
• Co-ordinated with external auditors for annual audit reports.
• Tracked the loans payable schedules with 5 different banks and ensured that mortgages of assets were released after maturity date.
• Aided as internal audit function till appointment of internal auditor.
• Managed treasury of company to ensure all company’s bank accounts are properly funded to meet all commitments including Loan repayments, supplier payments and payroll.
• Drafted daily group treasury dashboard to support management decision-making needs.
• Supported sister companies with their treasury requirements to ensure their commitments are fulfilled properly.
• Established companywide credit control process and procedures with various business units that resulted in reduction of 20% in average receivable days.
Responsible for preparing daily treasury report for presentation to management for approval. Ensure all company bank accounts are properly funded. General Ledger Maintenance, Accounts payable maintenance, Collection (Cash or Others), assist chief accountant in monthly reconciliation and closing.
Duties:
• Maintained company bank accounts and liaise with relationship managers for any relevant issues.
• Collected & verified supplier invoices and ensured proper posting with allocation of cost centre and account code in the system.
• Preparation of cheques - Matched invoices to cheques, obtain all signatures and distribute cheque accordingly.
• Employee related expense booking and posting of payment vouchers including expense claims and housing advances.
• Prepared and recorded debit and credit notes
• Maintain vouchers and all other document files thoroughly.
Responsible for preparing daily, weekly, and monthly reports analysing performance of various business units. Accounts receivables maintenance & Collection (Cash or Others) along with provision of additional support to Rental, Leasing, Limousine and Valet divisions.
Duties:
• Supported Chief Accountant & Finance manager with monthly closing tasks and processes.
• Maintained and managed Petty cash of over AED130, 000 for Dubai branch.
• Ensured timely preparation and circulation of Aged analysis of debtors for individual Business Units.
• Reconciled accounts receivable ledgers to ensure that all payments are accounted for and properly allocated.
• Ensure that customer invoices are raised accurately as per the contractual agreements and are dispatched on time to customers to facilitate timely collections.
• Created system in MS Excel to streamline business process cycle for limousine department from reservations and operations to accounting and management reports.
• Facilitated the reconciliation and transfer of records from Speed system to CarPro and Quickbooks to Tally and finally to Oracle JDEdwards.