Sobia Rashid

Assistant Manager at Xchem International LLC

• United Arab Emirates - Ras Al Khaimah
• My current job since January 2012

Current Status:
I am working as a HR assistant Manager in Xchem International LLC. This company is dealing in manufacturing of UL Listed HVAC Duct Insulation Coating, Adhesive, water proofing and construction.
I am working in Xchem International since January 2012.

HR Responsibilities: (November 2013 to Till Date)

• Schedules examinations by coordinating appointments.
• Welcomes new employees to the organization by conducting orientation.
• Provides payroll information by collecting time and attendance records.
• Submits employee data reports by assembling, preparing, and analyzing data.
• Maintains employee information, new visa and renewal record.
• Scheduling annual vacation of employee and arranging for Air ticket.
• Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
Sales Co-coordinator: • Preparing work order confirmation (WOC) after receiving customer purchase order.
• Sending to production department and follow up for material dispatch.
• Informing customer about material arrival time and date.
• Sending customer statement for payment follow up.
• Arranging cheque collection from customer against invoices.
• Sending monthly sales and pending WOC report to management.
• Preparing expected monthly sale (Budgeted sale) report for each sale person.
• Preparing monthly Gross Profit report as per customer, sale person and reporting to management.
• Computing variance analysis between expected sale and actual sale of sales person.
• Preparing customer aging by keeping to show actual receivable summary to management.
• Preparing and Keeping data base for customer.
• Sending Material Safety Data Sheet (MSDS) and Technical Data Sheet (TDS) to customer along with sample.
• Arranging sample for customer on sale person request and follow up for result.

Office Administrative: • Handling petty cash for office use, reimbursing sales person expense.
• Paying office utilities and staff telephone expense.
• Cross verifying all expenses to categories business expense.
• Hotel booking for guest and sales person travelling out of country.
• Sending meeting notification to all sales people. Preparing meeting agenda and after meeting sending minutes of meeting to management.
• Participating in Big 5 Show to represent company products and interaction with customer.
• Scheduling GM business trip and arranging hotel booking.