Executive Secretary CFO
Henkel
Total years of experience :13 years, 2 Months
-Directly reporting to the Egyptian C.F.O. (Chief Financial Officer
January 2008 - 2011
-Reporting to the German C.F.O. MENA (Middle East North Africa region) during his presence in Cairo
-Reported to the German C.F.O. of Egypt since date of joining till 31st December 2007
-Make travel arrangements and reservations-
-Calculate the Traveling Expenses and prepare the Allowance Reimbursement Requisitions
-Handle and Follow up the expatriate stay and the work permits-
-Attending meetings take the minutes and follow up the action list-
- Order office supplies and keep updated records-
-Ensure regular maintenance for office equipments-
- Prepare Power point presentations for conferences and meetings-
-Issue Purchase requests and order stationary items for FO Department-
-Organizer for meetings, events, ceremonies and conferences-
-Maintain and up-to-date organized filing system “Soft and Hard”-
Translate memos and the required documents for the C.F.O-
Organize and manage GM's work in terms of bookkeeping, and filing system-
Arrange meetings and prepare minutes of meetings-
Time frame management to maintain the best time utilization-
-Type correspondence in English and Arabic in coordination with the line manager and keep updated copies in files
Follow up internal and external pending issues-
Prioritising requirements according to level of importance-
Replacing the Vice-President’s assistant during her absence and vacations-
-Responsibility of all correspondence such as checking, distributing incoming mail and preparing outgoing ones
Coordinating work with different departments-
Promote positive relationships with all MCV’s branches worldwide-
Event management including preparing travel arrangements and itineraries for the GM
Contribute to the preparation of periodicals including Financial reports (SAP user), bonus system, budgets and travel allowances reports
Assume full responsibility of GM’s office during his absence-
-Dealing with customers’ problems according to level of importance and directing them to the exact responsible department (Customer Service duty).
Assisting and reporting to the Client Accounts Manager and the Account Receivable Manager
Checking and revising the Tour Operator’s tour plans for issuing invoices-
Checking total monthly Profit and Loss related to services, day tours and hotel reservations provided to tourists and Travel Agencies (Internal and external).
Responsible for the duties of the English, Spanish and Italian markets-
Reporting tours situation on weekly and monthly basis using Oracle database, Tour plan, Q & A, and Fox Pro programs.
Promote team work with Flash Group’s colleagues all over Egypt and Foreign Agencies dealt with from different countries such as: UK - Spain - Italy - Germany and France.
Dealing positively with passengers from all over the world-
Responsible for all Cabin Services (Economy, Business and First classes-
First Aid background-
Emergency procedures awareness. (Trained on emergency equipments-
Tour Guidance, Grade:Very good