COMMERCIAL CO-ORDINATOR
pepsico
مجموع سنوات الخبرة :18 years, 6 أشهر
• Direct report to Sales and Marketing Heads for COSO (SOX) Compliance.
• Monitor day to day compliance of COSO (SOX) process within Pepsi.
• Wrote the control and key control check lists to enable process validation including hand over to process and control owners. It also incorporated a review process with the process owner.
• Monitoring of CRP (Control Remediation Plan) and exception reporting on a fortnightly basis to process owner and control owner
• Review of processes with process and control owners including any necessary updates whenever required.
• Regular review of improvements to S2C (sales to collection) and A&M (Advertising and Marketing) processes with process and control owners.
• Highlight process gaps, identify opportunities and present them to process owner on a regular basis.
• Carry out compliance checks for new distributor(s) agreement(s), appointment form and related documents.
• Ensure compliance checks are in place on removal of distributors from Pepsi i.e. ensure all documentation is in place at the time of removal of distributor
• Development of process for Quaker on import, logistic, delivery, warehousing, sales recording, distributor management and TPR (Trade Price Reduction) policy etc. with key account manager(s) and commercial controller
• Ensure all policies are finalized, aligned and signed as per SOA (Schedule of Authority).
• Checklist roll out to ensure process owners are aware of their responsibility and to take ownership through the Proportionate Ownership Culture (specific to Pepsi)
• Training and coaching of Sales and Marketing personnel in controls and key control compliance policies so that a control environment could be created.
• Work with sales and finance team to ensure smooth alignment of processes and coordination on key controls. Undertake a monthly review with both departments on state of readiness for audit, effectiveness of process controls and assess and identify gaps in the process and recommend remedial actions.
• Create monthly provision of company fixed distributor expenses in AP module of Oracle Financial along with their PO’s and receipts and to ensure all claims are prepared and approved according to company policies and procedures along with their timely payment.
• Involved in monthly closing of finance department for critical experience.
• Preparation of monthly accounts and various management reports for key decision makers such as the COO and CEO.
• Supervision and monitoring of accounts department consisting of 5 staff in Lahore, 3 in Islamabad and 2 in Karachi.
• Compliance of monthly tax returns and their filling within time.
• Preparation of forecast and budgets for P&L and Balance Sheet and comparison with actual.
• Dealing with banks, clients, suppliers, channels and media.
• Prepared analysis for decision of investment of employees Provident Fund.
• Controlling and monitoring the branch accounts and their reporting and consolidation.
• Daily reporting of sales, purchase, accounts receivable, payables, cash and bank and movement of raw material and finished goods and production from staff and final reporting to management with comments.
• Monitoring of import and purchase of machinery, chemicals and their documentation (LC etc.) and their costing too.
• Budgeting of funds.
• Capitalization of fixed asset
• Checking, verification of Civil Contractors bills.
• Preparation of various management reports for decision making.
• Dealing with banks for solving day to day problem and other related matters.
• Involved in preparation of monthly accounts.
· To control purchase documents and payments to suppliers
· Preparation of bank reconciliation on daily basis
· Responsible for deduction of withholding tax and it’s deposit within time
· Preparation of quarterly and annually income tax returns
· Preparation of monthly sales tax return
· Preparation of Financial statements including monthly management account.
· Preparation of timely accurate monthly bank Reconciliation along with calculation of Mark up.
· Preparation of Monthly Management reports.
· Prepare basis for variable overhead apportionment.
· Product costing.
· Maintenance of Creditors (Accounts Payable) Ledger.
· Monitoring of deductions of withholding income tax on supplies and services.
· Ensuring filing of yearly, quarterly and monthly income tax returns.
· Maintaining and updating of fixed assets register.
· Ensure compliance with PESSI and EOBI rules.
· Costing of local and imported purchase.
· Financial reconciliation of stock ledger with general ledger
· Prepare different schedule for external Audit Purposes.
All above work performed manually, then in Unix environment and now in Oracle environment
(Programmed Developed by company IT department itself).
1st Division