sohail shamim

Senior Staff Secretarial Services at FAUJI FERTILIZER COMPANY LTD

• Pakistan - Rawalpindi
• My current job since August 2003

Daily:  Prepare attendance sheet of staff employees of Finance Division, HO and type all the correspondence.
 Ensure safety and security of payroll records.
Monthly:  Prepare Salary letters.
 Assist in punching and editing of Payroll deductions of officers.
 Arrange and provide stationary to officers and staff members of Payroll Section.
 Maintain Payroll records room and update the list of files and records.
 Maintain stationary inventory record in payroll section.
Quarterly:  Type Schedules of various account codes.
 Type Quarterly Progress Report of payroll section.
Annually:  Assist external auditors.
 Type yearly progress report.
 Provide accumulated annual leave balances of Finance H.O Mngt/Staff employees to HRD.
 Consolidate/prepare annual leave plan of Finance H.O Mngt/Staff employees.
 Prepare new leave registers for coming year.
 Assist in checking and depatch of salary certificates.
 File income tax salary certificates of officers.
 Distribute diaries, calendars and eid cards to employees in Finance HO.
Periodically:  Provide copies of leave applications to HR Deptt. for their record.
 Enter officers and staff leave applications into leave register.
 Type official letters of payroll section.
 Provide record and files to officers and staff members of payroll section as and when required.
 Prepare covering letters (BP’s) of various payments.
 Visit to various banks for deposit of tax challans and other related activities.
 Circulate various memos/letters in Finance HO.
 Visit market and obtain quotations for estimate purpose to initiate procurement action of items required/approved in Business Plan.
 Maintain and update list of officers and staff at Finance-HO.
 Prepare list of items to be condemned and assist in condemnation process.
 Liaison with Admin Deptt. For maintenance/repair jobs required in payroll section.
 Any other job assigned by supervisors.