Executive Secretary
Premium International for Credit Services
مجموع سنوات الخبرة :11 years, 2 أشهر
- Maintain Executive’s Agenda and assist in planning appointments, Board meetings, General Assembles, Conferences, …
- Compile Data, and prepare for consideration at meetings, transcribe and distribute Minutes of Meetings.
- Attend Meetings and keep Minutes.
- Maintain electronic and paper records ensuring information is organized and accessible easily.
- Conduct research and prepare presentations or reports as assigned.
- Prepare Statistical Reports.
- Determine matters of top priority and handle accordingly.
- Coordinate Committees and task forces.
- Developing and Securing funding for new programs of work in accordance with the organization’s relationship within its member-countries and sector members, with other International Organizations and Funding Agencies, Governments and Business.
- Signing all the hiring documents including contract, social insurance form no.1, bank account application & medical care coverage form.
- Completing all the employees’ data on the HR system & attendance software.
- Data entry of the employee's excuses, assignments & leaves requests on the attendance system.
- Sending the bank account opening applications to the bank branch in the governorate & receiving the ATM & password then delivering them to the employee.
- Sending the medical care form to the Benefits Specialist in the head office to issue the medical card
- Conducting exit interviews for any resigned employee & try to retain them by supporting in solving any problem that they are facing.
- Sending social insurance forms 1 & 6 to the head office for signature form the authorized person.
- Completing all training forms (commitment, pre & post trainee evaluation, and training evaluation) to ensure preserving the company rights.
- Develop frequent reports to be submitted to the direct manager.
- Follow the instructions, requirements of the quality, safety and occupational health, the environment and road safety management system
- Perform any other assigned tasks as required by the direct manager within the same level of responsibility.
- Maintain proper relationship & communication with all governmental associations (social insurance offices, labor office, & medical insurance authority) and ensure compliance to governmental and Egyptian labor law standards. Make sure that all governmental employees’ records are up to date.
- Ensure issuing all governmental periodical payments checks on time in coordination with the finance department. Performs administrative duties in support of the maintenance of employee records, including personnel status updates, terminations, and new hires.
- Responsible for employee's attendance, leaves, shifts and absences.
- Review and manage employee after hiring benefits including social insurance (form 1, 2).
- Review medical insurance new additions, deletions, and manage invoices payments.
- Enters employee data into the company's system (MAAC system).
- Coordinate opening new bank accounts for new employees
- Prepare all relevant HR letters, documents and experience certificates upon request.
- Maintains personnel files in compliance with applicable requirements.
- Keeps employee records up-to-date by processing employee status changes timely.
- Maintains Employee Handbook with updated resolutions and other pertinent information, as needed.
- Responsible for Annual renewals of contracts
- Follow-up with the heads of the departments for the probation period performance appraisals.
- Design and implement orientation program for new employees.
- Prepare and update job descriptions for all employees.
- Generate HR memo to all employees.
- Update employee’s data base to develop and update needed reports.
- Follow up on appraisal performance with all departments.
- Develop and update the company’s Organization Chart.
- Develop a salary scale for current and future positions according to the market using surveys and analysis.
- Participates in developing department goals, objectives and systems.
- Develop HR Process Cycles.
- Managing filing systems;
- Developing and implementing new administrative systems, such as record management;
- Using a range of office software, including email, spreadsheets and databases;
- Recording office expenditure and managing the budget;
- Organizing the office layout and maintaining supplies of stationery and equipment;
- Maintaining the condition of the office and arranging for necessary repairs;
- Organizing and chairing meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this;
- Overseeing the recruitment of new staff, sometimes including training and induction;
- Ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
- Carrying out staff appraisals, managing performance and disciplining staff;
- Delegating work to staff and managing their workload and output;
- Promoting staff development and training;
- Implementing and promoting equality and diversity policy;
- Writing reports for senior management and delivering presentations;
- Responding to customer inquiries and complaints;
- Reviewing and updating health and safety policies and ensuring they are observed;
- Arranging regular testing for electrical equipment and safety devices;
- Attending conferences and training.
- Supervises and manages the translation service.
- Handle all project related paper work, from initiation to conclusion of projects, including filing and retrieval of project-specific documents.
- Identifies recruits, maintains and supervises competent and experienced external translators who perform the translation of a wide range of texts.
- Manages deadlines to deliver translations on time.
- Revises translations performed externally in view to ensure quality standard set by the company are fulfilled. Translates urgent and/or confidential texts,
- Tests, coaches and supports external translators to certify them and issue an opinion as to their level of qualification.
- Liaises with client to follow up, troubleshoot, and answer client inquiries regarding projects, and act as the one point of contact with clients.
- Contributes to the development of the computer-assisted translation tools (e.g. Déjà Vu) and data base.
- Screens and validates terms to be included in the Pharma-Med's terminology database.
- Keeps abreast of new terminology and of translation-related technological developments including contacts with academic world.
- Maintains contacts with counterparts in other international organizations.
- Follows as closely as possible developments in the relevant policy, programs and procedures of the company, to adapt translated text to the changing terminology.
- Organizes the flow of the translation process between various project contributors (Translators, revisers, proofreaders, reviewers, specialty experts…etc).
- Providing quotations for translation services offered.
Career Certificate in Business Administration and Management
Bachelor of Commerce