Project Secretary
Golden Group of Companies
Total years of experience :17 years, 11 Months
Preparation of Labour Deputation of all projects and distribution to respective departments.
Regular screening of email and meetings schedule and updating to Chief Engineer, responding to emails as per Chief Eng. instruction.
Drafting various letters and IOU as required.
Regular Filing, photocopy, scanning of documents
Maintain records of all drawings,
Maintain records of Labur transfer, Leave
Maintain records of Site Expenses and followup with account for payment.
Maintain records of sub-contractor's invoices and followup with account for payment.
Regular Follow up with Purchase department for Pending Material as well as LPO and information shared to Project Managers
Procurement of office stationery, cartridges.
Reports
1) Receiving weekly and Monthly report from sites, checking and forwarding to Chief Engineer
2)Labour deputation monthly report
3)Percentage completion report of ALL Project
4) Co-operation in preparing monthly INTERIM INVOICES and forwarding to consultant for payment
MIS Reports (Weekly, Monthly, Quaterly)
Printing Stationery & General stationery consumption
Business cards
Mailroom Database
KPI Report
Consolidated report of PAN India branches.
Arranging gate pass for Shifting of MFD/s and other machines.
Monitoring the Mail Dispatch Desk and implementing processes for prompt distribution of inward mails.
Order office stationery, Printing Stationery & Keeping track of distribution.
Documentation & maintaining filing system
Keeping track of all the AMC’s
Making attendance & shift roaster of team members
Checking vendors bill on regular basis & forwarding to the account department.
Tracking of vendor payments and ensuring payments are made within the TAT
Taking care of Fax, Xerox Machine’s, Binding Machine’s, Scanning Machine.
Making additional reports whenever required by manager.
Checking vendors bill on regular basis & forwarding to the account department.
Tracking of vendor payments and ensuring payments are made within the TAT
Maintenance & Distribution Of Stationery, Update stationery record with costing
Provide administrative support for various departments such as answering telephones, and resolving a range of admin problems and inquiries & arranging office boys for outdoor work
Handling general administration duties, i.e. purchase of stationery, printing stationery and other services.
Coordinating with the print shop and arranging for office stationery like Letter-Heads, Envelopes and Visiting cards the Employees.
Attendance of office boys & housekeeping.
Handling various administrative tasks require by Admin head.
Preparing of monthly Admin dept MIS report :
Access Card reconciliation report
Electricity consumption, Keeping record of Pantry stock
Printing Stationery & General stationery consumption
I have been very good candidate for Speech as well as for Drama in School. I came 2nd in my school when I passout.