Director of Education Programs
USAID Jordan Technical Assistance Program (TAP) -Creative Associate International-
Total years of experience :12 years, 11 Months
• Serve as a focal point for TAP’s education work in the Ministry of Education ensuring that TAP remains focused on technical assistance to the Ministry that is focused on our vision of improving the education system to ensure improved reading outcomes.
• Engages in effective collaboration and communications between the education program team, technical leads, the MEL team, operations team, and the Communications team to ensure TAP’s education activities are implemented in coherence with other activities as needed.
• Work closely and solicit inputs of TAP’s Senior Education Advisor, the Senior Advisor - System & Policy, and TAP partners’ Technical Leads to ensure technical guidance, quality assurance and quality outcomes of education programs.
• Work closely and coordinate TAP’s work at Moe with the Donor Coordination Unit through monthly meetings and day to day communication and coordination
• Work closely and coordinate TAP’s work with the National Center for Curriculum Development (NCCD) through regular meetings and day to day communication and coordination
• Manage TAP’s collaboration with the Cost Reimbursement Agreement (CRA) at Moe and with other Ips / projects to ensure coordination and avoid overlap.
• Manage the implementation of TAP’s education activities with an emphasis on capacity building and Organization Culture and Behavior change of MOE partners, sub-contractors, and other relevant stakeholders.
• Support requisition efforts of educational consultants and services to ensure by writing quality TORs and facilitate consultants and vendors’ engagement with the education programs team and counterparts towards achieving TAP’s objectives.
• Improve the capacity of GOJ entities that support education programs at the governorate and district levels to develop leadership, managerial, and supervisory skills to effectively implement policies and regulations regarding improved learning outcomes and positive youth development.
• Manage, supervise, and mentor the education team, including contributing to performance management and professional development initiatives.
• Support education program communications and effectively communicate the program’s impact to internal and external audiences and contribute to regular project reporting.
• Support education program communications and effectively communicate the program’s impact to internal and external audiences. Contribute to regular project reporting, including weekly, monthly, quarterly, and annual reports.
• Manage English language questions, Social and Emotional Learning, and Remedial plan interventions as part of the broader education program components.
• Provide support for institutional development by actively participating in the development of an Education Quality Dashboard system requirement and implementation plan for the Ministry of Education
• Coordinating with the technical, administration, logistics, and Monitoring Evaluation Accountability and Learning (MEAL) departments in order to ensure compliance with the mission’s standards and to maximize the quality of the delivered assistance.
• Managing and supervising 8 health partners inside Syria by conducting monthly meetings, following up on the partners’ implementation plan, and monitoring the BVA of the partners based on the agreed spending plan. Alongside building partners’ capacity building plan for each partner based on their needs and assessment.
• Supervising and managing the team in Jordan office and inside Syria remotely, and building the team capacity based on the staff’s needs.
• Defining the project’s needs and organize the project’s resources efficiently to ensure the achievement of expected results based on the organization's strategy.
• Contributing to the health project’s need assessments and the elaboration of the organization's intervention strategy.
• Managing the implementation of the program and ensuring the achievement of their targets and results based on the approved work plan and donor rules and regulations.
• Reporting on project’s activities and submitting the donor’s monthly and quarterly reports.
• Ensuring regular data collection, data analysis and effective indicators through following up with the health team according to the MEAL plan, and the Logframe.
• Managing the budget for the health program for multiple donors by tracking and monitoring the BVA for direct implementation and for the partners.
• Supporting the Global Health intervention implementation and strategy development including improvement of accountability and learning systems.
• Representing HI Health Programs within targeted external or internal technical fora and workshops by attending Health Cluster Meetings and the Health working group monthly meetings.
• Ensuring the team is following the compliance of security, financial, logistical, HR procedures and, donor’s criteria.
• Managing the trainings for the staff and partners and contributing to strengthening HI’s networking with agencies and individuals involved in Health activities in Syria.
• Promoting inclusion through mainstreaming and training activities both inside and outside the team in collaboration with the other Technical Advisors (TA’s), Senior Technical Coordinators(TC’)s and Project Manager PMs.
• Leading the development and execution of a strategic plan for the sustainable planning and implementation of Remedial Project activities, using robust project management techniques to enhance project effectiveness.
• Overseeing the complete project life cycle for the Remedial Program in all Jordanian public schools, including assessments, reporting, capacity building, supply chain evaluations, content sourcing, production, distribution, and book administration.
• Implementing capacity development initiatives for government partner teams, focusing on leadership, communication, and change management in line with plans for materials support.
• Strategically advising on policy development and assessment, particularly on local book production, ensuring alignment with the material framework commitments and fostering an organizational culture of continuous improvement.
• Collaborating with the Ministry of Education to develop and implement a Theory of Change, ensuring alignment with strategic objectives and promoting an organizational culture that embraces adaptability and continuous improvement.
• Crafting detailed project documents, including work plans, implementation plans, budget, and procurement plan, ensuring they incorporate comprehensive project management methodologies for tracking efficiency and driving organizational success.
• Facilitating and strengthening external communication with the ministry, various departments, and stakeholders, employing conflict management and negotiation skills to ensure smooth implementation of the Remedial Project.
• Managing and optimizing the use of Remedial resources, including procurement and the CRA Remedial budget, applying financial management skills and stakeholder management approach to ensure project sustainability in collaboration with the Ministry of Education.
• Providing management support to education experts and consultants, fostering an environment of collaboration and mutual support to drive project success.
• Compiling and analyzing program reports, emphasizing adaptive management and organizational learning.
• Manage the program’s budget (around 10 M) and manage the budget implementation of Ahlan Simsim's ECD program, alongside the budget integrated programs such as WPE, Child Protection and, Health, as well as design Jordan ECD program budget for 2021.
• Design and implement the processes of monitoring, analysis, and reporting based on the Logframe and the MEAL plan.
• Provide day-to-day management, oversight, and development of the program team as well as their spirit and well-being.
• Create tools for the team that support the program in order to efficiently implement the program.
• Ensure systems are created, tools are correctly used, the staff is well-trained and the quality of implementation is in line with the program's curriculum and standards.
• Create & track spending and procurement plans for the ECD programs and several integrated programs.
• Organize and implement the ECD work according to the goals of the program and it’s targets.
• Support the field team in making sure that the on-ground centers are well-secured and safe for the activities’ implementation based on the ECD standards, by conducting regular visits and quality checks.
• Facilitate communication, internally and externally, between the IRC staff and the teams to ensure accurate flow of information and to communicate any changes within the teams, partners, and the regional office.
• Manage 3 ECD partners by providing financial support, conducting partners’ monthly meetings, further checking and monitoring partners’ documents and supporting in the implementation of the partners' plan, especially during the
• Manage the development of integrated spending & procurement plans in collaboration with the Integrated ECD Coordinator and management team.
• Maintain a centralized system to institutionalize program tools and knowledge, ensuring regularly updated program guidance notes and SOPs as the program develops.
• Manage and monitor budgeted vs actual spending by flagging any errors and following up with finance.
• Manage the realignment process for the program’s budget based on the IRC and donors’ rules and regulations.
• Support the procurement process, liaise with supply chain & finance, and solve any problems when needed.
• Participate and support the Supply Chain with bids for quotations and the IRC tendering process to select appropriate vendors that suit the program's needs and quality.
• Support the development of systems to facilitate and improve the volunteers component of the program by preparing the volunteer’s ECD strategy plan.
• Improving the volunteer's ECD program system by shifting the system to follow a development and sustainable approach, and build the volunteer’s capacity.
• Supervise and manage the team in ECD Program by building the team capacity based on the staff’s needs and the team’s performance, and utilizing the program's resources efficiently.
Mahali Innovation Lab
• Develop integrated work plans, spending plans, and procurement plans in collaboration with the Innovation Coordinator and senior management team
• Maintain a system to institutionalize program tools, ensuring regularly updated program guidance notes and SOPs as the program develops
• Lead the roll-out of the community innovation center, including the center design, procurement, move-in, and spending in accordance with the operational budget
• Ensure that systems are created to facilitate the operations of the program, and that staff are trained on basic elements of supply chain and finance as needed for program implementation
• Manage and provide direct support to all components related to cash or cash distribution, including designing new cash mechanisms to support the unique needs of innovation programming
• Manage the Program Officer, set specific goals and expectations and provide regular feedback
• Support recruitment for relevant positions as needed, drafting TORs, recruitment requests, and following up on the recruitment process
• Track spending and procurement, flag and manage bottlenecks, regularly review the Budget vs Actual Report and project spending
• Serve as the primary point of contact for all operations units, including finance, supply chain, and the community center management team
• Develop implementation plans for each grant covering all program activities and follow up with the stakeholders to ensure implementation is on track
• Review partners financial documents to ensure salaries and running cost are provided for the supported facilities on a monthly basis
• Play key role in communicating with partners, stakeholders, and other departments to get updates, and report the updates to the Health Manager and Health Coordinator
• Analyze the Budget vs Actual Report for the program activities for each grant, and follow-up with the budget team for any discrepancies
• Prepare procurement plans for all grants based on the spending plan according to past experience, track the program spending plan and provide a ‘budget remaining report’ for each grant monthly
• Provide support to identify training needs for each partner and support the Health Manager in preparing the training and training materials.
• Participate in partner assessment and monitoring visits and support the use of the partner management system
• Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular performance feedback, and leading performance reviews
• Develop and refine data analysis and monitoring tools, create tools to improve efficiency
• Design program tracking sheets, conduct data analysis and visualization that aid monitoring, tracking and presentation of results
• Support the data collection process in all the facilities
• Prepare training materials on how to use the developed tools and systems in implementation
• Use knowledge of computer programming language
• Support in performing quality assurance and quality control for received shipments and file them accurately, support the verification of records, physically at the IRC warehouse and digitally within monitoring mechanisms, including the CTS database
• Provide the Cross Border Health Manager with donor, partner and program summaries, this includes pharmaceutical certification records and the collection of all program documents for reporting
• Provide support in the warehouse stock-in/stock-out processes at the IRC warehouses, and provide support in the shipment packaging and tracking process
• Responsible for the ICT training program, and International Computer Driving Licence (ICDL), office management and documentation, computer maintenance, and supporting trainers
• Install and configure computer hardware operating systems and applications, repair faults, conduct system set-up based
• Work closely with NRC staff and other relevant actors to conduct outreach activities with the Syrian refugee community
• Prepare and conduct small training sessions on subjects related to technology
• Track and monitor the implementation of the education process, teachers’ performance, curriculum implementation, and skills acquired
• Promote the importance of continuous and respectful dialogue with the refugee community among staff
• Plan coaching activities, sessions and programs
• Provide feedback and coach players' performance, fitness and technical skills
• Develop and discuss strategies and tactics for both individual and team play
• Advise players on how to keep up a positive mental attitude and self-discipline
Writing programming code, software analysis, project management, quality assurance, software development, relational database, knowledge management