سونيا ديفيد

• Helping startups, medium and large enterprises transform their digital
operations.
• Qualify leads from marketing campaigns as sales opportunities.
• Contact potential clients through emails.
• Proactively seek new business opportunities in the market.
• Set up meetings or calls between (prospective) clients and the Development
team.
• Trade licenses/ Ejari/ lease renewals.
• Coordinate HR/ Recruitment for new joiners. Arrange their workstations/
visas/insurance/ travel etc
• Travel arrangements for the team (visa/ accommodation)
• Coordinate finance team to process the staff salaries on time.
• Coordinate Finance team for monthly payments.
• Assist the Finance team in preparing the documents for the yearly audit.
• Assist the finance team with the quarterly VAT payments.
• Coordinate with DSO for any queries/renewals.
• Assist teams in arranging events in Dubai.
• Visit clients during team visits from the Pakistan office.
• Coordinate with bank representatives for any issues related to payments/
online statements or any documents required by finance.
• Arrange quotations for Application renewal requests by MIS (Adobe)
• Arrange hardware (Laptops) and send them to the Pakistan office.
• Visit suppliers and banks if needed.
• Order office supplies and organize the office.
• Carry out all activities requested by the management.

• Provides high-level administrative support and assistance to the President.
• Arranges travel (visa/Tickets/Accommodation)
• Schedules and attends meetings, taking notes and recording minutes.
• Performs additional duties as assigned by executives.
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and
easily accessible.
• Monitor CCTV.
• Performs other related duties as assigned.
• Proceed payments of Mobile bills.
• Secure appropriate signatures and track documents through the approval
process on behalf of director/president.
• Serve as a liaison with internal staff at all levels.

Document review and coordination
• Coordinate with the PRO on the one hand and stores, branches and sister
concerns on the other, in order to ensure that all legal and internal requirements
are met. For example, trade licenses, contracts, leases, agreements, Ejari,
insurance etc.
• Support for proof reading legal documents against standards and highlight
changes so that further action may be taken.
• Manage the entire spectrum of administrative activities like asset management
(maintenance and cleaning), purchasing, front-office management, archive
management, resource management (cleaning staff- internal and outsourced as
well as driver), disaster management etc. in order to manage the smooth running
of the HO.
CEO Assistance
• Schedule appointments, organize meetings, travel arrangement and maintain
appointment diary for the CEO.
• Prepare and distribute meeting agenda and meeting minutes.
• Prepare and distribute presentations, transcriptions and letters using standard
formats.
• Other related assist CEO responsibilities.
Oracle responsibilities
• Respond to the oracle requests, manage office procurement by providing
necessary clerical support and raising PRs on oracle.
• Raise general office equipment requests on helpdesk system and follow up for
resolution.
• Order monthly stationeries and supplies for the office

• Seek to optimize store retail standards in both front & rear of house in order to
maximize turnover.
• Process delivery and stock transfers in an efficient manner in line with the
company procedures.
• Apply all company procedures, including the correct use of security measures,
vigilance to all areas of risk and correct completion of all required documentation
in order to eliminate stock loss.
• Keep up to date with all available brand specific product knowledge.
• Maintaining store records, STR, preparing memos / reports as required.
• Deliver excellent customer service in order to maximize potential sales.

• Prepare monthly and quarterly Business Analysis reports on Claims and Premiums
as requested by Resident Manager.
• Prepare memo and arrange documents as required by employees
• Coordinate with head office through mails.
• Carry out all activities as requested by management

• Maintain an accurate set of books by ensuring that all entries, financial
transactions, pre-payments, accruals, assets, liabilities and income are correctly
recorded.
• Prepare payments to venders, creditors and subcontractors
• Recording and preparation of monthly payroll
• Verify necessary approvals are obtained before payment or cost loading
• Follow up and ensure timely receipt of all sales.
• Monitor and control petty cash transactions of staff in the office.
• Participation in the monthly closing of accounts for corporate reporting.
• Carry out all other accounting activities as requested by the management.
• Prepare customs and clearance documents for shipping of goods
• Prepare documents for staff movements from Iraq military camps to Kuwait and
vice versa