Purchasing Assistant (Temporary Position)
Qatar Airways
Total years of experience :2 years, 6 Months
• Prepare payment summary sheet and forward it for the processing of payments.
• Review and analyze P.O’s & Purchase Requisitions for approvals.
• Prepare Completion certificate for Works & Contracts.
• Maintain and update report for payments
• Prepare request for quotation from various Vendors.
• Follow-up with suppliers on Purchase Orders and Invoices via Email / Telephone /Fax.
• Update the report status for cancellation and re-tendering.
• Maintain records for Incoming / Outgoing documents such as RFQ’s, P.O’s and Payment documents.
• Perform Accounts Payable and Accounts Receivable job functions
• Review & Process invoices in SAP system
• Posting to General Ledger Accounts and assist in Cash flow analysis.
• Handle the tasks of generating Financial reports
• Issue credit note, prepare Purchase Requisition & Purchase Order (MIGO & MIRO Process)
• Prepare, Examine, and Analyze Accounting records, and other financial reports to assess accuracy, and compliance of procedural and statutory guidelines.
• Ensuring compliance with Accounting deadlines.
• Maintained a Filing System and General Ledger.
• Handling customer queries (internal and external).
• Advanced front line support to Senior Level Executives (Finance Manager & Section Heads)
• Maintain a database of transactions with details like name of vendors, goods purchased from them, total Amount Payable, Amount Paid, number of Installments, last date of Payment, mode of Transactions etc
• Arranged for management meetings and keeping minutes of meetings
• Handling telephone inquiries and managed all written correspondence
• Performed advanced varied clerical work like Drafting Memos, Faxing, Scanning, Photocopying, Data entry etc.
• Gather and analyze technical data to produce reports, drawings, charts presentations and flow charts as required.
• Responsible for handling activities in Accounts Payable and Receivable
• Entering day-to-day Accounts in SAP system
• Ensure that payments against Invoices are done as per the organization's rules and policies.
• Confirm that the remittance documents are signed and stamped by the Accounts Manager before dispatching them to the Vendors
• Verify the details on Invoices with that on the Purchase orders. Resolve the variations, if any.
• Petty Cash Custodian, handling petty cash and maintaining the cash report.
• Responsibility of monthly clearing of Accounts of divisions, Ledger Scrutiny & Verification of bank details of vendors on the RBI website for E-Payments.
• Preparing cheques for different parties, collection entries & revalue dates of cheques.
• Assisted in Preparing Company Accounts and Tax returns for Audit.
• Payment follow-up & collection,
• Prepare any other adhoc reports as required from time to time
• To maintain and file all the invoices and documents
Bachelor in Commerce (Specialized in Finance & Accounting)passed in May/2008 at 74%; Higher Secondary School passed Feb/2005 at 72%