Sonu Serin

Purchase Officer at Alghanim Industries

• Kuwait
• My current job since September 2022

Review and analyze purchase requisitions to understand the goods or services required, specifications, and
delivery timelines.
 Liaise with approved vendors to obtain quotes, negotiate pricing, and confirm product availability. Establish
and maintain strong relationships with suppliers.
 Negotiate favorable terms, including pricing, payment terms, and delivery schedules. Seek cost-effective
solutions while maintaining product/service quality standards.
 Prepare and generate accurate and comprehensive purchase orders in SAP, ensuring that all relevant details
such as item descriptions, quantities, pricing, and delivery instructions are clearly specified.
 Monitor the status of purchase orders, track shipments, and communicate with suppliers to ensure timely
delivery. Proactively address any issues or delays in the procurement process.
 Ensure that purchase orders adhere to company policies, procedures, and regulatory requirements. Verify
that all necessary approvals are obtained before finalizing purchase orders.
 Maintain organized and up-to-date records of purchase orders, contracts, and related correspondence.
Facilitate easy retrieval of information for audits or inquiries.
 Collaborate with various departments, including finance, inventory management, and receiving, to
coordinate and communicate effectively on procurement activities.
 Address and resolve discrepancies or issues related to purchase orders, such as incorrect quantities,
damaged goods, or billing discrepancies. Collaborate with vendors to find prompt and effective solutions.
 Generate and provide regular reports on purchase order status, budget utilization, and key performance
indicators to management. Contribute insights for process improvement and cost optimization.
 Stay updated on industry best practices, technology trends, and procurement strategies. Propose and
implement improvements to streamline the purchase order creation process.
 Shipment Document follow up - Based on periodical report, to check and follow up with suppliers for
document copies, to make sure that copies are received by email as soon as possible once the shipment
departs.
 Document verification - To filter all the documents received by email for errors and get correction done
with supplier in advance to ensure originals are received intact for smooth customs clearance.
 Follow up for original documents.: Once copies are received and verified, to follow up for the tracking
number for original documents with supplier and/or LC team till clearance division receives the original.