Sooraj K

(Owners of some of the Best Fine Dining Restaurants in Dubai and Abu Dhabi) Aug 2012 - present

Key Responsibilities: Responsible for undertaking and executing all the HR activities & Administrative functions for all the Restaurants under the management of Sho Cho Facilities, Chez Sushi Group and Global Dining Group

Recruitment and Selection
• Assisting in the recruitment process for vacancies arising in all the Restaurants under the Groups
• Managing Hiring Process and coordinating with the Operations Managers on staffing requirements
• Collecting and updating JD for approved positions.
• Advertising the job vacancies on career website and managing the e-Career accounts
• Screen & Shortlist qualified candidate CVs & conduct initial telephonic interviews
• Coordinating with candidates and seniors for interview lineups
• Sourcing coordination: interview assist, tracking & reporting, candidate regret emails.
• Responsible for conducting the reference checks & preparing all employment contracts for new candidates and follow up on the staff intake process; completing the legal paper works and other formalities

Visa Process
• Coordinate with the PROs on Visa applications for mainland companies for both international & local hires and completing the Labour Contract, Residence Visa formalities for the New Employees and renewal of the existing Employees
• Applying for Visas for New Employees and renewal of Existing Employees on ADGM Access System
• Coordination for the new visa documents and renewals cases.
• Preparing documents for visa application, visa medical and EID process.
• Coordination and follow up for new medical insurance addition and deletion, searching market for competitive insurance cover for Staff Health Insurance Renewal, Reviewing Quotation and TOB.
• Coordination the OHC medical for the staff

Employee Relations & HR Generalist
•Managing the onboarding process management for new employee
•New Joiner Performance Review Record
•Probation confirmation - review and letter.
•Maintaining Staff HR documents by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time
•Providing staff memos for internal promotions and transfers
•Handled employee complaints and escalating issues to related HODs and follow-up.
•Responds to HR related inquiries or issues (internal & external)
•Creating, Issuing, Documentation of company correspondence & HR memos & letters
•Make logistic arrangement including air ticket reservations (to and fro) for Staffs leaving for vacation
•Developed and updating the employee handbook, aligning with the Labour Law for the company to help employees to familiarize with the company’s polices & procedure

Payroll & HR Systems
•Payroll preparation of all the restaurants and submission to Finance Department
•Track on Salary Advance and Deductions and keeping the payroll sheet updated
•Managing the WPS Transfer of staff salary with the Exchanges and Bank transfer
•Applying and follow up of new employee bank accounts opening, lost cards and salary transfer issues
•HR System & Master Sheet timely update (Employee Details, passport, visa, OHC medical and insurance)
•Generating HR reports as per request (Onboard Tracking / Passport & Visa Expiry / Payroll Advance & Deductions / Annual Leave Records)

Administration
•Dealing with external institutes such as insurance companies, Govt. Dept., Commercial & Accommodation Landlord for completing the company, labour, vehicle and property related tasks
•Trade License renewal for mainland companies and Free Zone companies.
•IT Works: System troubleshooting and application installation
•In charge for office stationery & furniture purchase, issuing and maintaining the stock levels for various products
•Also overseeing and maintaining the records and documentations related to Company and Owners’ personal properties
•Handles special projects, as assigned

(Owners of some of the Best Fine Dining Restaurants in Dubai and Abu Dhabi) Aug 2012 - present

Key Responsibilities: Responsible for undertaking and executing all the HR activities & Administrative functions for all the Restaurants under the management of Sho Cho Facilities, Chez Sushi Group and Global Dining Group

Recruitment and Selection
• Assisting in the recruitment process for vacancies arising in all the Restaurants under the Groups
• Managing Hiring Process and coordinating with the Operations Managers on staffing requirements
• Collecting and updating JD for approved positions.
• Advertising the job vacancies on career website and managing the e-Career accounts
• Screen & Shortlist qualified candidate CVs & conduct initial telephonic interviews
• Coordinating with candidates and seniors for interview lineups
• Sourcing coordination: interview assist, tracking & reporting, candidate regret emails.
• Responsible for conducting the reference checks & preparing all employment contracts for new candidates and follow up on the staff intake process; completing the legal paper works and other formalities

Visa Process
• Coordinate with the PROs on Visa applications for mainland companies for both international & local hires and completing the Labour Contract, Residence Visa formalities for the New Employees and renewal of the existing Employees
• Applying for Visas for New Employees and renewal of Existing Employees on ADGM Access System
• Coordination for the new visa documents and renewals cases.
• Preparing documents for visa application, visa medical and EID process.
• Coordination and follow up for new medical insurance addition and deletion, searching market for competitive insurance cover for Staff Health Insurance Renewal, Reviewing Quotation and TOB.
• Coordination the OHC medical for the staff

Employee Relations & HR Generalist
•Managing the onboarding process management for new employee
•New Joiner Performance Review Record
•Probation confirmation - review and letter.
•Maintaining Staff HR documents by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time
•Providing staff memos for internal promotions and transfers
•Handled employee complaints and escalating issues to related HODs and follow-up.
•Responds to HR related inquiries or issues (internal & external)
•Creating, Issuing, Documentation of company correspondence & HR memos & letters
•Make logistic arrangement including air ticket reservations (to and fro) for Staffs leaving for vacation
•Developed and updating the employee handbook, aligning with the Labour Law for the company to help employees to familiarize with the company’s polices & procedure

Payroll & HR Systems
•Payroll preparation of all the restaurants and submission to Finance Department
•Track on Salary Advance and Deductions and keeping the payroll sheet updated
•Managing the WPS Transfer of staff salary with the Exchanges and Bank transfer
•Applying and follow up of new employee bank accounts opening, lost cards and salary transfer issues
•HR System & Master Sheet timely update (Employee Details, passport, visa, OHC medical and insurance)
•Generating HR reports as per request (Onboard Tracking / Passport & Visa Expiry / Payroll Advance & Deductions / Annual Leave Records)

Administration
•Dealing with external institutes such as insurance companies, Govt. Dept., Commercial & Accommodation Landlord for completing the company, labour, vehicle and property related tasks
•Trade License renewal for mainland companies and Free Zone companies.
•IT Works: System troubleshooting and application installation
•In charge for office stationery & furniture purchase, issuing and maintaining the stock levels for various products
•Also overseeing and maintaining the records and documentations related to Company and Owners’ personal properties
•Handles special projects, as assigned

(Manufacturer of Mechanized irrigation system, a US based multinational group) Oct 2011- Jul 2012

Key Responsibilities:
• Daily Attendance check and Maintaining employee overtime records
• Managing employee leave records
• Preparing correspondence
• Recruitment support; Liaising with various recruitment agencies & manpower consultancies to fill in critical roles
• CV short listing, Screening and

(Manufacturer of Mechanized irrigation system, a US based multinational group) Oct 2011- Jul 2012

Key Responsibilities:
• Daily Attendance check and Maintaining employee overtime records
• Managing employee leave records
• Preparing correspondence
• Recruitment support; Liaising with various recruitment agencies & manpower consultancies to fill in critical roles
• CV short listing, Screening and

(A Mumbai based inter-cit y and intra-cit y courier; operating in six major cities in India) July 2010 - Aug 2011

Key Responsibilities:
• Handling operations for Bangalore City with Four Branches
• Office Administration
• Daily attendance check and delivery route update
• Recruitment, Onboarding and Coordinating training and route assignments
• Customer Service and Resolving Issues
• Updating monthly payroll database and branch expenses

(A Mumbai based inter-cit y and intra-cit y courier; operating in six major cities in India) July 2010 - Aug 2011

Key Responsibilities:
• Handling operations for Bangalore City with Four Branches
• Office Administration
• Daily attendance check and delivery route update
• Recruitment, Onboarding and Coordinating training and route assignments
• Customer Service and Resolving Issues
• Updating monthly payroll database and branch expenses