HR & Admin Manager
4 HOMES FZCO / TAVOLA
Total years of experience :18 years, 5 Months
HR & Payroll Related:-
• Recruitment & staffing with compliance of labor law, employee onboarding, Implementation of Induction trainings and development programs.
• Interaction with PRO, related to visa and residence requirement.
• Manage employee benefit programs such as medical insurances, annual and festival get together etc.
• Liaison with GM related to salary revision, bonus scheme etc.
• Manage and supervise entire payroll for Dubai and GCC branches (month end consolidation and processing support as required).
• Checking and auditing of all payrolls.
• Preparation and reconciliation of payment summaries
• Reporting - Preparation of Internal reports such as, annual payroll report, Annual leave & Intercompany payroll reports etc.
• Handling personnel’s budgeting and forecasting.
• Continual improvement and standardization of payroll operations and systems.
Admin related:-
• Maintaining of company formation documents, Lease agreements, Trade Licenses, etc. - New & renewal
• Obtaining Operation Fitness Certificates and related documentations for the warehouse operations.
• Maintenance of company Insurances and insurance claims.
• Cater & assisting day today requirement of all administrative jobs
Basic responsibility was to handle the overall purchases and logistics (Import & local) for Dubai and other branches of GCC countries. Handled international Kitchen/Tableware brands such as Zwilling JA Henckeles, WMF, Kaiser, Wilton Bakewares, Nordicware, Mauviel, Le Creuset, Alessi, IVV, Alfi, Sambonet and so on. Dealt with almost 60 plus suppliers from various regions such as Europe, USA, Far East etc.
• Process the purchase orders with overseas as well as local suppliers.
• Approval of purchase orders and interacting with finance department for the payments.
• Creation of material codes in the system
• Appointment of freight forwarders /transporters, negotiate and fixing their rate& services.
• Fixing the mode of transport depends on demand and also cost effective.
• Communication with suppliers for further development of the orders and follow up.
• Track and trace shipments while on transit to their destinations, rushing orders when necessary
• Monitor shipping instructions and provide routing information to ensure that delivery times and locations are perfectly coordinated.
• Evaluate freight invoices or inventory costs related with transit times to ensure that costs are suitable depends shipment mode.
• Arranging necessary shipping documentations and assign freight forwarders for shipment clearance. Also to ensure that customs formalities are done prior to the delivery of the shipment to the warehouse.
• Negotiate with insurance company representatives for marine insurance with reasonable/ preferential rates and handle the claims when needed.
• Update inbound delivery status to the concerned departments.
• Supervise the activities of workers engaged in receiving, storing, racking, and shipping products or materials.
• Prepare and manage departmental budgets.
• Arrange for storage facilities (especially cold storage facility) when required.
• Provide estimated purchase cost to the branch as well as sales staff for their special orders delivered at a specified location.
• Evaluations of purchase forecast prepared by the brand team, and ensure to limit the orders within the forecast and get the approval in case of any additional orders.
• Usage of MM module in SAP for creation of material codes, vendor codes, purchase orders, costing etc. .
• Participate in interviewing and hiring the staff for the department. Supporting for adequate training programs for the departmental staff to enhance and update their knowledge.
Handled the purchases of office equipment locally and internationally.
• Handled all the administrating duties includes visa and related matters.
• Co-ordination with head office and inter office branches
• Correspondence with overseas suppliers and customers.
• Handled purchases for the showroom by negotiating the prices for the quality products and preparation of Local Purchase Orders.
• Assistance to advertising the products in the market.
• Manage all kinds of government tenders up to the final stage.
• Submission of quotations, follow-ups until the order approval.
• Manage Petty Cash and bank related works
• Preparation of monthly and yearly purchase report.
• Computerized Accounting and payment follow ups
• Manage petty cash and bank related works
• Preparation of staff payroll & maintaining the personnel files
• Customer service, Material delivery, invoicing and payment follow ups
• Arranging meeting for the General Manager
• Handled Government Tender applications
• Preparation of Sales and purchase report monthly and yearly
• Data entry in the system and invoicing
• Preparation of cashbook & bankbook and bank reconciliation statement.
• Preparation of Debtors & Creditors Ledger.
• Statement of accounts for the payment follow ups
• Assisting Accounts Manager for preparation of Profit and loss Accounts and Balance sheets
This course is being conducted by Dubai Trade, accredited by CILT (Chartered Institute of Logistics & Transport. A detailed study of shipping, import and export formalities and related documentations, shipment terms (incoterms updated), mode of shipments and their benefits etc., covering group discussions and performance evaluations as well.
Passed B.Com with specialization of subjects Accountancy.
