PA ( Vise President)
Al Bandary Group
Total des années d'expérience :11 years, 6 Mois
•Manage GM calendar and schedule appointments in coordination with GM Office Manager.
•Screen incoming calls and correspondence and respond independently as appropriate.
•Prepare memorandums and circulates outlining administrative directives and policies to group staff and monitors compliance.
•Draft correspondence, reports, documents and other materials.
•Review incoming correspondence, draft replies as appropriate, route related matters for onward action by corporate staff or other group companies and follow up to ensure actions are taken.
•Review outgoing correspondence and edit as appropriate in lieu of corporate policies and procedures.
•Sponsor programs, events and conferences by organizing venues and catering facilities. Issuing related invitation letters and coordinating speakers and monitoring events’ overall budgets.
•Organize records and drafts minutes and resolutions for corporate meetings.
•Acts as a custodian for corporate documents and records.
•Arrange GM travel plans and itineraries.
•Source talents to fill vacant positions.
•Plans and conducts new employee orientation programs.
•Maintain records of staff benefits that include insurance and pension plans, promotions, leave plans and employee statistics for government reporting.
•Administer salary payments and performance review program for corporate staff.
•Provided high level secretarial and administrative support to two senior executives.
• Prepared correspondence, documents and presentations.
• Conducted research, organize data and generate reports.
• Managed schedules and itineraries.
• Arranged and co-ordinate meetings and functions.
• Consolidated and distribute minutes of meetings.
• Organized travel arrangements.
• Liaised with senior management, clients and external suppliers.
• Screened, handle and redirect calls.
• Set up, maintain and improve data management systems
• Provided full secretarial and clerical support to Administration management team.
• Prepared correspondence and documents.
• Scheduled and set up meetings, appointments and conference calls.
• Handled internal and external calls.
• Screened and reviewed incoming mail.
• Organized responses when required.
• Set up filling system and maintained files and records.
• Coordinated and drafted company newsletter.
• Conducted research and presentations.
• Processed expenses and generated expense reports
• Manages supervisor's calendar and coordinates schedules appointments in coordination with the superior.
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or other organizations and follows up to ensure actions are completed.
• Reviews outgoing correspondence, edits for procedural and grammatical accuracy, conformance to general policy and factual correctness; advises writer of problems needing attention.
• Worked as part of a team and supporting the office manager.
• Responsible for the day-to-day tasks and administrative duties of the office including covering the reception area.
• Meeting and greeting clients and visitors to the office.
• Typing documents and distributing memos.
• Supervising the work of office juniors and assigning work for them.
• Handling incoming / outgoing calls, correspondence and filing. Faxing, printing, photocopying, filing and scanning.
• Organizing business travel, itineraries, and accommodation for managers.
• Monitoring inventory, office stock and ordering supplies as necessary. Updating & maintain the holiday, absence and training records of staff.
• Responsible for purchase orders.
• Raising of purchase orders and invoice tracking.
• Creating and modifying documents using Microsoft Office.
• Setting up and coordinating meetings and conferences.
• Involvement in social media implementation. Updating, processing and filing of all documents.