Finance and Admin Manger
Wunderman
مجموع سنوات الخبرة :12 years, 4 أشهر
Organisation: Wunderman (THG - The Holding Group, Dubai)
Worked from: July 2007 to September 2010
Position held: Finance and Admin Manger
Wunderman is a full service, advertising agency. It is one of the group companies of The Holding Group, Dubai. Wunderman Oman was a start up during my initial appointment. I was heading the Accounts and Admin department, with 3 assistants. The system of reporting was extra-ordinary. Wunderman's business head office is Dubai and monthly Accounts reporting was made to Beirut and Dubai. I was reporting to the Group CFO in Dubai and also to the Finance controller, who was heading the consolidation reporting team in Beirut. Major clients of Wunderman Oman include, Oman Air, Bank Muscat, Friendi mobile. The reports were majorly concerned with analysis, with the previous month and the previous year.
The reports include:
* New Business Report - this is to be submitted at the end of every month, mentioning the details of the clients and the project. It should also include the budgeted margin of the project.
* Flash Report Camparison with Last Year as well as previous month with Comments - this is to be submitted on or before the 4th of every month. This shows the Gross margin and the Profit/ (Loss) for the particular month in a brief way, in comparison with the previous month, Last year (same month) and the Budget. Any major variances have to be supported.
*Staff Analysis Report - this is to be submitted along with the Flash report with the details of employees, joined or left as compared with the budget.
* MIS-Actual and other Schedules such as Prepaid, Provision for Exps - this is the major report, containing many inter-linked sheets having the full details of Client wise Sales, Margin, verheads, Profit or Loss, Balance sheet items including current liabilities, such as Provision and current assets such as prepaid.
* AR more than 180 Days with commentaries - this is also considered an important report, as the company had been paying more attention on collections. Any receivable which is outstanding for more than 365 days was provided for, for 50%. Every week there was an analysis of receivables and the status updated to the head office.
*Minutes of the Meeting with regard to AR more than 90 Days - every week, a meeting is compulsorily set in with the finance and the Client servicing dept. and reviewed for the receivables more than 90 days. The minutes of the same has to be sent to the head office, after due authorisation.
* Budget-Q1RF-Q2RF-Q3RF-Quarterly Report - RF is the Revised forecast report, as compared to the original Budget. Any additional business obtained during the quarter or any postponement in the accepted jobs, resulting in more or less sales and corresponding revenue, is incorporated in this report with the effect in final year end figure. This is submitted at the end of every quarter.
During September end when Q3RF is submitted, the budget for the next accounting year is submitted. The Budget report is just like a MIS document, providing details of employees, their increments, Sales and Revenue - job wise and client wise, Overheads, any provision for receivables, etc.
*Gift and Hospitality Report
*Client Profitability with Markup
*Job Profitability with Markup
*Aging of Trade and Non Trade Creditors
*Analysis of Other Debtors and Creditors
The finance department was responsible for submission of all reports. No delay was accepted. The timing and perfection of reports were considered very important. It was a great opportunity to work under such systems. The company also underwent SOX audit, which was initially introduced during my tenure. Perfect maintenance of documents and authorization of all reports was the major requirement for SOX compliance.The compliance of SOX audit helps maintain transparency in their business.
Organisation: Technical Services Rock Blasting Co. LLC,
(A Division of Muna Noor Incorp. LLC)
Working from: 1 Dec 2004 onwards to June 2007
Position held: Senior Accounts Executive
The company is one of the group companies of Muna Noor Incorporated.
The company has three division's viz., Drilling & Blasting division, Service & Maintenance Division and Technical, Inspection and Certification division. The former two divisions are the most significant divisions. Drilling & blasting division undertakes major Blasting & drilling works as Sub-contract from Galfar for purpose of laying of roads, Pipelines and quarries. Southern Express Way & Bausher-Amerat Road project are the current projects handled. Service & Maintenance division undertakes laying of STP treatment plants, Pipelines, Installation of HDPE Liners, Construction of dams and its maintenance, etc. Technical, Inspection and Certification division undertakes Inspection of cranes and lifting equipments.
Independent handling all three divisions' accounting and reporting to General Manager - Group Finance of Muna Noor Incorporated.
Nature of work and responsibilities handled:
• Preparation & Analysis of Monthly P & L Accounts - Divisional and Consolidated.
• Preparation of Cash flow statements (Projections for 6 months)
• Verify, correctness of allocation of all expenditure, project-wise and expense-head wise.
• Verify Costing of each major project, each major expenditure with respect to whether that particular expenditure was costed in the budget; Provide information with respect to the total cost incurred in each project under major heads of expenditure, in order to identify the status of the project, with respect to accountability and ascertain the profit or loss earned in each project.
• Proper allocation of all expenses and revenues to respective sites/jobs and analysis of the same with respect to the projected/budgeted figures.
• Provide all the 3 divisions with details of information in terms of margin earned in each project and total profit or Loss earned by the division.
• Verification and Analysis of Quantity of Work completed and quantity that is certified by the Customer/Contractor to ascertain the value of Income.
• Analyse ageing of Debtors every fortnight and follow up for receivables; and make necessary payments to creditors falling due with respect to fund availability.
• Undertake all activities with respect to normal/daily accounting and other general and Bank correspondences
• Handled audit for the year 2004 (Joined in the company, only in Dec04)
• Successfully implemented ERP Package (ACCPAC) for the division.
PREVIOUS WORK EXPERIENCE
Organisation: Al Jizzi Electrical Contractors LLC
(A division of OHI Group of Companies)
Worked from: 03 March 2001 till June 2003
Position held: Accountant
The company is engaged in major electrical contracts of Ministry of Electricity & Water. The company also undertakes a major project in Live Line Washing in Muscat and Fahud & Nimr area of PDO. The company is successive in carrying out the above projects.
Nature of Work and responsibilities handled:
* Preparation of Monthly P & L Accounts
* Proper allocation of all expenses and revenues to respective sites and compare with the projected figures. (Nearly 15 Projects)
* To analyse costing of different sites and verify correctness of allocation to respective expense heads & compare the same with the budgeted figures.
* Individually and succefully handled Stock computations with regard to Physical Stock verification, Computation of Stock issues and returns and valuation of Closing stock and reconcile the same with the Physical stock valuation.
* Has solely & actively participated towards Computerisation of Stock.
* Undertake all activities with respect to normal/daily accounting and other general and Bank correspondences.
* Preparation of all schedules pertaining to Audit.
* Also handled booking of Purchase bills on a daily basis and also Payment to Creditors.
* Handled all type of secretarial & administrative works pertains to the division.
Previous Employment (In Oman - Temporary)
Experience: 6 months
Worked as an Accountant in United Finance Co (SAOG) for a period of 3 months. The company is engaged in various financial activities (Car finance, Industrial loans, etc., ) . Was reporting to Financial Controller, Mr. Stanley, towards finalisation of accounts.
Also worked as an Accountant cum Secretary in Muna Noor Inc. (Zawawi Group) in their Survey & Loss Adjusters Divn. Was reporting to the Divisional Manager, Mr. Walter Pereira. Was actively participating in computation of Insurance Losses.
Previous Employment (In India)
Experience: 4 Years
Organization: Premier Auto Electric LTD
Address:: No. 3 (B) North Phase
Ambattur Industrial Estate
Chennai
INDIA
Period: July 1995 to August 1999
Designation: Executive - Accounts
About the Company
Premier Auto Electric LTD - Auto Electrical Division, (a subsidiary of Premier Automobiles Limited, one of the giants in Automobile Industry), is the one and only manufacturing division in India. AED as the division is called is engaged in manufacture of automobile spare parts like Starters, Alternators & Startadyns and trading of the above and other automobile spare parts. The company has 33 branches all over India. The company sells its spares to Original Equipment Manufacturers like, Greaves LTD, Ashok Leyland, Bajaj Auto, Vehicle Factory - Jabalpur and Premier Automobiles Ltd.
Work handled
• Finalization of Monthly accounts
• Preparation and submission of MIS reports to the Corporate office
• Interpretation of ratios related to Working capital, Inventory, Expenses etc.
• Preparation of annual budgets
• Inter - Branch Reconciliation every month.
• Bank Reconciliation Statement
• Preparation of Ageing analysis with respect to Debtors
• Management of Working Capital thro' Cash Credit sanctioned by the Bank
• Submitting Audited Stock Statements and Debtors aging analysis once is a quarter
To the Bank for the purpose of cash credit facility
• Overall incharge of Debtors & Creditors Department
• Maintenance of Lease agreements and Fixed Assets Register
• Arranging Insurance for Fixed Assets, Inventories & Buildings
• Co-ordinate with insurance company in connection with various policies and claims
• Maintenance of Statutory records and Submission of Challans and payments relating to PF, ESIC, TDS
• Filing monthly Sales Tax Returns & Declarations and Excise Duty
• Collection & Issue of Forms C, D, F & D
• Preparation of Payroll
• Maintenance of Attendance Register, Salary & Leave Register
• Preparation of all Schedules relating to Internal & Statutory Audit and for Tax purposes
• Liaisoning & corresponding with Auditors for Finalization of accounts.
* ICWAI - from the Institute of Cost & Works Accountants of India - June 2004
* M Com from Annamalai University - Year 1997
* B Com from Madras University - Year 1995