Facilities Manager
American International School
مجموع سنوات الخبرة :17 years, 10 أشهر
Development, maintenance, safety, security and cleanliness of the school building & grounds ensure that the site and facilities are maintained and available for school use and other users.
To organize and deliver administration and support services across the School ensures efficient and effective staff deployment and, with the School Director, recruitment of well-trained and high quality staff.
Provide advice and strategic guidance to the School Director, Senior Leadership and Board of Directors on business, financial and operational matters and be accountable for their effectiveness using robust performance management systems.
Ensure that all staff are supported with high quality continuous professional development and training which contributes to the development and achievements of the School.
Support the School Director in achieving the key strategic objectives for the School through formulating and leading on specific aspects of the School business and/or improvement plan.
To actively encourage, and lead on environmental sustainability targets across the School site.
Main Duties and Responsibilities:
Staff Management:
• Develop and maintain effective partnerships and engage in positive communication with all staff
and senior leaders.
• Provide leadership for the facilities team, cleaners, security team, clinic, sub-contractors team
including Air Conditioning, Cafeteria, Swimming Pool, Landscaping and other contracted staff.
• Ensure the professional development and high-quality training of the facilities team.
• Conduct appraisals of the facilities team and advise the Management of performance issues that
cannot be managed at the school level that may require staff replacement.
• Advise the Management of any facilities team absences and leaves to ensure adequate coverage
at the school at all times.
Health & Safety:
• Be familiar with and adhere to the MOE, KHDA, Dubai Municipality, Civil Defense and other
Government health & Safety policies as well as the school policies.
• Take reasonable care of the health and safety of self and others affected by work, and cooperate
with the Management in ensuring that health and safety responsibilities are carried out.
• Ensure the school’s cleaning staff immediately and properly addresses any ‘emergency cleaning
duties’ which may occur during the school day: e.g., clearing up ‘hazardous substances’ such as
chemical spillage, broken glass, vomit, blood, etc.
• Ensure the school’s cleaning staff regularly disinfects the areas to protect the students etc.
• Conduct monthly operational checks of school alarm systems and fire safety appliances and
report any problems to the Maintenance company to be acted upon immediately.
• Assist in timely fire drills. Confirm all fire escapes are kept free from obstructions to maintain a
safe exit from the buildings.
• Be fully aware of the school’s fire drill policy and support its compliance.
• Ensure the swimming pool is kept clean and safe for the use of students and checking twice a day
the level of chemical levels.
• Ensure the swimming pool areas are secured when a guard or teaching staff are not present and
all other pool safety procedures are adhered to at all times.
• Report any breaches or improvement needs to the Principal.
• Support the Principal with the administration of the Crisis Management and Reporting protocol
if/when required.
• Ensure the safe storage of chemicals and hazardous substances.
• Ensure all contractors are inducted, shown the relevant risk assessments, and are made aware of
any deficiencies or other hazards in the areas where they will be working.
• Monitor daily security personnel ensuring all procedures are adhered to and accurate time-
keeping their schedules.
Transportation:
• Complete a bus inspection once per term.
• Notify the Principal and the Transportation Company of any abnormalities and take corrective
action immediately.
• Communicate and address any issues with the bus company as necessary to ensure smooth
service.
Building and Grounds Maintenance:
• Ensure the school campus is kept to a standard that is required by Government authorities at all
times in terms of cleanliness, health and safety, and functionality.
• Work in conjunction with the school Principal and Central Office Operations on short
(immediate), medium (up to and including summer works) and long-term (3-year cycle)
maintenance and improvement requirements.
• This includes creating a rolling program of maintenance comprising of decoration,
renovation/upgrades and repairs.
Main Duties and Responsibilities:
Overseeing and agreeing contracts and providers for services including security, cleaning, catering, waste disposal and recycling, fire equipment, pest control, technology and so on.
Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security.
Implement best practice processes to increase efficiency
Ensuring that basic facilities, such as water and heating, are well-maintained.
Managing budgets and ensuring cost-effectiveness.
Ensure delivery schedules, quantity and quality criteria are met.
Ensuring that facilities meet government regulations and environmental, health and safety standards.
Overseeing building projects, renovations or refurbishments.
Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
Coordinating and leading one or more teams to cover various areas of responsibility.
Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
Drafting reports and making written recommendations.
Carry out risk assessment and consider how risks could be reduced.
Advising the management on different OSH matters by conducting OSH meeting.
Induction training to new employees.
Health & Safety training to employees and sub-contractors.
Carry out regular site inspections to check policies and procedures are being properly implemented.
Carry out comprehensive full inspection on every quarter.
Keep records of inspection findings and produce reports that suggest improvements.
Conducting fire drill on every quarter.
Manage and organize the safe disposal of hazardous substances.
Update the chemical and PPE register.
Maintaining Risk register.
Conducting fire drills as per ADEK.
Duties:
Responsible for Order Placement Timing, Supply/Demand Alignment, Material Replenishment and Supplier Performance.
Continuously monitoring, evaluating and improving supplier performance.
Sourcing the most affordable materials for the company’s manufacturing process.
Projecting stock levels.
Reviewing tenders and bids.
Controlling the purchasing budget.
Monitoring delivery times to ensure they are on time.
Ensuring the adequate supply of all required materials, components and equipment.
Delivering cost savings for the company.
Managing the procurement supplier relationships for the company.
Helping to source alternative items for buyers and customers.
Developing sourcing strategies.
Managing commodity cost initiatives.
Preparing high quality tender documentation.
Regularly contacting suppliers to renegotiate prices.
Resolving disputes and claims with vendors and suppliers.
Keeping all supplier programs current and accurate.
Promoting best practice across the company.
Involved in writing up contracts and the terms of sales.
Developing relationships with distributors.
Working to create and promote a safe working environment.
Involved in selling off excess, damaged and inventory and stock.
Overseeing staff training.
Main Duties and Responsibilities:
Assist with the creation and maintenance of all Quality policy and procedures
Responsible for the creation and maintenance of all staff manuals
Responsible for the creation and maintenance of all administrative forms.
Up keeping of meeting matrix, rig training matrix, safety KPI, equipment failure report and analysis.
Maintaining the safe job analysis, waste management at drilling site and office locations across Oman.
To generate work permit for drilling site.
Provide administrative support as required.
Perform special projects as assigned.
Responsible for overseeing all the HSE matters, planning and making long term strategies for the growth and progress of the staff.
Responsible of recruiting people who can carry out the rig work properly.
Provide support services to documentation as needed to avoid delays at load/discharge ports.
Work closely with the manager in regards to all aspects of delivery and performance management.
To assist and ensure that all plant and equipment (including fire equipment) are tested and maintained in accordance with the manufacturer's specifications; to keep records of testing and all relevant certificates
Regular inspections of all parts of the building.
To manage all Health and Safety matters in the building as required, utilising the company H&S system and other record/management system(s), ensuring full compliance.
Main Duties and Responsibilities:
Oversee the human resource database. Ensured that system records are accurately recorded and cross-checked.
Entry of new hire information in the human resource system database.
Tracked and resolved problems and check system operations as schedules.
Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
Completes monthly and year-end reports regarding terminations, transfers and new hires.
Processes employment verification forms and name change packets.
Prepares recruitment lists and job postings.
Completes miscellaneous research, reports and memos as requested.
Responsible for the accurate and timely performance of payroll functions.
Computes and records payroll data as schedules.
Provides payroll information regarding merit increases to managers as requested.
Tracks and resolves payroll errors. Completes payroll adjustments and corrections as necessary.
Ensures that payroll functions are performed in accordance with established policies and procedures.
Responsible for establishing and maintaining professional working relations with applicants, visitors, callers and business professional.
Screens visitors and telephone calls.
Maintained and projected the Company’s professional reputation.
Responsible for establishing and maintaining effective communications, co-ordination and working relations with Company personnel and with management.
Assisted in training new employees. Supports Department personnel needed.
Coordinated with related departments as required. Answers questions and provides assistance.
Kept management appropriately informed of areas activities and of any significant problems.
Attended and participated in meetings as required.
Responsible for related duties as required or assigned.
To ensure that work area is clean, secure and well maintained.
Type memos and letters as requested.
Perform miscellaneous clerical functions and special projects as assigned.
Main Duties and Responsibilities:
Sells services by establishing contact and developing relationships with prospects; recommending solutions.
Maintains relationships with clients by providing support, information, and guidance; researching and recommending new opportunities; recommending profit and service improvements.
Identifies service improvements by remaining current on industry trends, market activities, and competitors.
Financial Project done in Malabar Cements Ltd.