Document Control Manager
Synergy
Total years of experience :6 years, 10 Months
Understanding Clients Requirements
Heading Document Control Department, to ensure smooth operation of projects in terms of ensuring proper registration, tracking & retrieval of drawings & documents by the Document Controllers by setting-up the Document Control Procedure.
Receiving and distributing all documents. Preparation transmittal sheets for Inspections requests, Material & Shop Drawings submittals and Filing etc.
Conducted IM workshop to train Project personnel and EPC\[s\] to meet IM requirements for effective project data delivery and success.
Controlling & allocating the Document Controllers to cater to the needs of different projects based on their occupancy levels.
Enhancing and maintaining the already existing application
Developing Drawing & Document Numbering System for the whole Company, to ensure that all branches follow the same system across India including Head Office.
Develop custom reports in Crystal Reports.
Generate Monthly timesheet reports for site engineers.
Ensure generation of reports through Asite system as and when the Project Manager calls for the same.
Conducting Weekly meetings with the Document Controllers and getting updates on the projects.
Ensure the effective running of the day-to-day operations of the document centre.
Providing accurate, consistent, and timely reporting & analysis to leadership.
Stay current on emerging IT tools, techniques and technologies.
Providing end-user support for Prolog Manager and Prolog Website. This includes the suite of Prolog Modules(Cost Control, Field Administration, File Management, Document Control, Purchasing, Reports and Forms, including customization of screens, processes and reports, as required, to satisfy the end-user requirements.
Providing end-user training and “over the shoulder” reviews to ensure that the Prolog software is being used effectively and efficiently; and the data is being entered thoroughly and correctly.
Help enforce Program and Project Procedures through the correct entry, reporting and interpretation of Prolog data.
Providing ad-hoc technical and troubleshooting support for the Prolog Modules and Forms; and acting as a “first-responder” to end-user trouble tickets.
Implementing a trouble-ticket tracking and prioritization process whereby the trouble calls are categorized and reported; and then “fine-tuning” the training to address the noted problem areas.
Coordinating with the IT Group to monitor the computer assets and their usage, assist with software and hardware upgrades, as required, provide network trouble-shooting and tuning assistance, as required.
Help integrate the Prolog data with the Primavera Scheduling and MC2 Estimating data to produce integrated Scope, Schedule and Budget reports, as required.
Suggesting product feature enhancements
Validate and analyze the accuracy of data metrics in the reports.
Designing and developing both custom as well as enterprise reports for Project Management software across Asia Pacific.
Delivered end-user materials like User guides, Online Help manuals for different products in a very aggressive timeline and was appreciated for the same.
Designed, developed corporate Sharepoint sites to name few(Westpac, ANZ, , ISB, Marykay, Accenture, BorgWarner, HSBC, Nokia, RBS)
Efficiently solved complex reporting problems for clients across AP.
Instrumental in enhancing functionality of existing custom/standard reports.
Responsible for managing the day-to-day planning, operation and problem-solving activities for the team to meet the required level of service or production
Tracking & fixing bugs for improving the existing standard reports and budget, invoices templates.
Identifying and Analyze systems to capture the required information.
Auditing Monthly Data analysis on RRR (Regional Risk Register) and on Atlas usage report.
Take ownership of all issues/escalations and manage them.
Leverage out-of-the-box thinking & explore creative avenues to improve processes.