Tharshan Sriskantharajah

Administrative Coordinator·MAFAS – Mahmal Facilities Services,

المملكة العربية السعودية

دبلوم, Deploma in Accounting & Financing

الخبرة العملية

مجموع سنوات الخبرة: 14 سنوات, 6 أشهر

Administrative Coordinator

أبريل 2025 - حتى الآن

MAFAS – Mahmal Facilities Services,

جدة، المملكة العربية السعودية

أبريل 2025 - حتى الآن

• Administered CAFM (Planon) for efficient PPM scheduling, updates, and monitoring, enhancing operational workflow.
• Coordinated third-party maintenance and meticulously managed client invoicing documentation, ensuring accuracy and timeliness.
• Supported asset management and reporting initiatives, improving data accuracy across facilities operations.
• Managed the procurement process using Oracle, including the creation of Sales Orders, Purchase Requisitions, and Goods Receipt Notes (GRN).
• Collaborated with third-party service providers to execute special tasks as per PPM requirements, ensuring compliance and quality.
• Streamlined invoicing processes and prepared supporting documents for client submissions, enhancing financial transparency.
• Performed various administrative tasks, contributing to overall office efficiency and organization.

مجال الشركة:: الصيانة التقنية
الدور الوظيفي:: الصيانة والإصلاح والدعم الفني

Administrative Coordinator

أبريل 2025 - حتى الآن

MAFAS,

جدة، المملكة العربية السعودية

أبريل 2025 - حتى الآن

• Administer and monitor CAFM (Planon) system for PPM scheduling, reactive maintenance, and
work order lifecycle
• Coordinate with MEP, electrical, HVAC, and technical teams to ensure timely service delivery
• Track maintenance activities, asset records, and service logs for compliance and audit purposes
• Support facilities management (FM) operations, including site documentation, permits, and
service reports
• Liaise with vendors and contractors for quotations, approvals, and invoicing
• Process procurement requests, PRs, and POs using Oracle ERP
• Assist in technical documentation control, including drawings, manuals, and SOPs
• Prepare monthly FM reports, KPI trackers, and cost summaries
• Support asset management, inventory tracking, and spare parts coordination
• Ensure adherence to HSE, safety, and company policies

مجال الشركة:: الزراعة وإنتاج المحاصيل

Administrative Officer

سبتمبر 2024 - مارس 2025

Tudawe Brothers Pvt. Ltd,

باتيكالوا، سريلانكا

سبتمبر 2024 - مارس 2025

• Supported seamless transitions during handover stages, enhancing operational efficiency and systematic task execution.
• Managed correspondence, scheduling, and subcontractor payment records, ensuring timely processing and accuracy.
• Reviewed and analyzed contracts to ensure compliance with administrative standards and facilitated effective coordination among stakeholders.
• Implemented organizational strategies that improved document control and streamlined office administration processes.
• Fostered strong relationships with team members and external partners to enhance collaboration and communication.

مجال الشركة:: البناء والتشييد
الدور الوظيفي:: التشييد والبناء

Administrative Officer

يناير 2024 - سبتمبر 2024

Brandix,

باتيكالوا، سريلانكا

يناير 2024 - سبتمبر 2024

• Coordinated payment processes with third-party contractors, finance, and administration teams to ensure timely and accurate transactions.
• Prepared and managed monthly invoices for third-party contractors, enhancing financial accuracy and efficiency.
• Oversaw cafeteria operations, ensuring a high standard of service and compliance with health regulations.
• Managed staff transportation logistics, optimizing schedules for improved efficiency and employee satisfaction.
• Maintained confidentiality of sensitive information, strictly adhering to data protection regulations and upholding company integrity.
• Handled various administrative tasks, streamlining office operations and supporting overall organizational effectiveness.

مجال الشركة:: صناعة النسيج والملابس
الدور الوظيفي:: إدارية

Procurement Officer

يناير 2022 - ديسمبر 2023

Esthismar Holding,

الدوحة، قطر

يناير 2022 - ديسمبر 2023

• Executed end-to-end procurement activities using SAP
• Coordinated with engineering, facilities, and site teams for material and service requirements
• Prepared RFQs, RFPs, comparison sheets, and technical-commercial evaluations
• Managed vendor prequalification, negotiations, and contract documentation
• Supported inventory control and material tracking for project sites
• Ensured compliance with company procurement policies and timelines
• Maintained procurement records, approvals, and audit documentation
• Assisted in cost control and budget monitoring

مجال الشركة:: البناء والتشييد
الدور الوظيفي:: التشييد والبناء

Administrator / Supervisor

أبريل 2012 - ديسمبر 2021

UCC Holding,

الدوحة، قطر

أبريل 2012 - ديسمبر 2021

• Managed documentation, reporting, and procurement coordination

مجال الشركة:: البناء والتشييد

Administrator / Administration Supervisor

يناير 2012 - ديسمبر 2021

Urbacon Trading & Contracting (UCC Holding),

الدوحة، قطر

يناير 2012 - ديسمبر 2021

• Directed administrative teams across multiple project sites, overseeing budget management and comprehensive reporting.
• Expertly maintained document control systems, ensuring efficient correspondence and logistics coordination.
• Implemented streamlined processes that enhanced operational efficiency and improved reporting accuracy.
• Ensured confidentiality while accurately distributing, recording, and filing correspondences, calls, and queries, facilitating effective traceability of all documents in the supervisor’s office.
• Verified that all documents underwent thorough checks and validations, promoting a culture of accuracy and accountability.

مجال الشركة:: البناء والتشييد
الدور الوظيفي:: التشييد والبناء

Administrator / Admin Supervisor

يناير 2012 - ديسمبر 2021

UCC Holding,

الدوحة، قطر

يناير 2012 - ديسمبر 2021

• Provided administrative and operational support across multiple construction and infrastructure
projects
• Coordinated with site engineers, electrical teams, and subcontractors
• Managed document control, drawings, permits, and official correspondence
• Prepared daily, weekly, and monthly project reports
• Supported procurement coordination, material requests, and delivery follow-ups
• Supervised site administrative staff and ensured workflow efficiency
• Assisted in asset tracking, site inventory, and equipment records
• Ensured compliance with HSE, site safety, and company procedures
• Monitor staff deployment, allocation, and transfers across multiple projects and sites

مجال الشركة:: البناء والتشييد

سريلانكا

Skills

Planon

Intermediate

Planon

Intermediate

BUSINESS PERFORMANCE MANAGEMENT

Expert

BUSINESS PERFORMANCE MANAGEMENT

Expert

COMPUTER LITERACY

Expert

COMPUTER LITERACY

Expert

DOCUMENT CONTROL

Expert

DOCUMENT CONTROL

Expert

ENTERPRISE RESOURCE PLANNING

Expert

ENTERPRISE RESOURCE PLANNING

Expert

LEADERSHIP

Intermediate

LEADERSHIP

Intermediate

OFFICE ADMINISTRATION

Expert

OFFICE ADMINISTRATION

Expert

OFFICE MANAGEMENT

Expert

OFFICE MANAGEMENT

Expert

ORACLE APPLICATIONS

Expert

ORACLE APPLICATIONS

Expert

PROCUREMENT

Intermediate

PROCUREMENT

Intermediate

SAP APPLICATIONS

Expert

SAP APPLICATIONS

Expert

Frameworks

Intermediate

Frameworks

Intermediate

Microsoft Excel

Expert

Microsoft Excel

Expert

Microsoft Visio

Expert

Microsoft Visio

Expert

PowerPoint

Expert

PowerPoint

Expert

ADMINISTRATIVE FUNCTIONS

Intermediate

ADMINISTRATIVE FUNCTIONS

Intermediate

CONSTRUCTION

Intermediate

CONSTRUCTION

Intermediate

ELECTRONIC DATA INTERCHANGE

Intermediate

ELECTRONIC DATA INTERCHANGE

Intermediate

FACILITIES MANAGEMENT ADMINISTRATOR FMA

Intermediate

FACILITIES MANAGEMENT ADMINISTRATOR FMA

Intermediate

INFOCAD CAFM SYSTEMS

Intermediate

INFOCAD CAFM SYSTEMS

Intermediate

VENDOR MANAGEMENT

Intermediate

VENDOR MANAGEMENT

Intermediate

ASSET TRACKING

Intermediate

ASSET TRACKING

Intermediate

اللغات

الانجليزية

متمرّس

الهندية

متوسط

العربية

مبتدئ

التاميلية

اللغة الأم

الملايام

متوسط

التدريب و الشهادات

الشهادات

Office Assistant Training; Diploma in MS Office

Accelerated Skills Program;

Leadership Training –

First Aid & CPR

Fire Warden & Marshal

General Certificate of Education (Advanced Level) 12th

Fire Warden & Marshal

Sri Lanka Youth Club Federation Workshop

Accelerated Skills Program

Leadership Training (USAID)

First Aid & CPR

Fire Warden & Marshal

الهوايات والاهتمامات

ebooks

Cricket

Reading Books

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الخبرة العملية

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التعليم

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Warlton International Campus

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National Youth Service Council

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Technical College

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Technical College

USAID

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Skills

اللغات

الانجليزية

الهندية

العربية

التاميلية

الملايام

التدريب و الشهادات

الشهادات

Office Assistant Training; Diploma in MS Office

Accelerated Skills Program;

Leadership Training –

First Aid & CPR

Fire Warden & Marshal

Fire Warden & Marshal

General Certificate of Education (Advanced Level) 12th

Fire Warden & Marshal

Sri Lanka Youth Club Federation Workshop

Accelerated Skills Program

Leadership Training (USAID)

First Aid & CPR

Fire Warden & Marshal

الهوايات والاهتمامات

ebooks

Cricket

Reading Books