Executive Secretary
Al Rais Enterprises
Total years of experience :0 years, 0 Months
Support the day-to day work of the Managing Director
Handle all correspondence on behalf of the Managing Director
Maintaining absolute discretion in handling confidential information
Ensure statutory requirements are identified and met
Contribute to the overall development of the company and its activities
Maintain and develop systems, procedures and records in line with the
organization’s policies and objectives that can readily provide current, accurate and
accessible information
Work within the framework as directed by the Managing Director
Support the Managing Director in the preparation and presentation of reports,
proposals, budgets and related activities in servicing and developing contracts and
relationships with stakeholders and partners
Identify new businesses and lead new projects representing the Managing Director
Support the Managing Director in the preparation of all documentation required for
key decision making as required
Administrative and Student Support Officer
ACCA, Dubai
Coordination of the team members requirements with the Head office
Handling Student inquiries and follow up with prospective students
Ensuring that up to date information is provided to students and stakeholders
Handling all aspects of planning for events right from procurement of quotes,
negotiation and finalization of locations and other related vendor activities
Calendar and Diary Management of Senior Personnel including preparation of
Itineraries for the senior members' travel
Assisting in setting up meetings
Circulating agendas and handling the minutes of the weekly/monthly/yearly
meetings
Coordination with third party contractors for travel bookings
Creating Purchase orders based on the budget and providing reasons for the
variances in the budget along with justifications, receipting the Purchase orders in
order to process the invoices
Setting up new suppliers and enduring that the supplier payments are up to date
Verification of credit card and cash expense claims of associates
Worked on Oracle Finacle
Secretary to CEO
ETA CARS TAXI GROUP COMPANIES, Dubai
Acting as a liaison between the senior executive and other department heads in
communicating important information needed for productive work
Preparation of reports, Drafting correspondence and memos
Reviewing correspondence received for distribution and follow-up action
Screening calls/visitors and re-routing as required
Maintaining confidential and regular office files
Maintaining records of reports and other matters that need follow-up at certain
regular intervals
Managing the senior executives schedule, arranging his calendar and determining
priorities
Maintaining records of expenses and invoices for reconciliation
Planning details of itinerary and making reservations within broadly defined
timeframes in connection with meetings and seminars
Assisting in special projects, duties or responsibilities as necessary, responding to
routine requests; and all other duties as assigned.
HR and Training Manager
eCaard Solutions P. Ltd, Chennai
Recruiting, Training and managing team members as assigned
Supporting departments and managing rapport with international clients
Identifying and assessing strengths and weaknesses of the team
Drafting various reports and tools for periodical overview of existing training
programs
Developing and maintaining a structured system to ensure quality is achieved in
personnel performance
Developing a hassle-free exit process for the employees
Dealing with the final settlement of employees when they leave
Maintaining good internal communication within the company
Developing the HR plans and policies in conjunction with the company's overall
development plan
Overall responsibility of man power planning and recruitment
Conducting researches to study the current compensation trends in the market
Developing and implementing the performance appraisal system for the company
and coordinating it with other line managers
Developing various reports for management which make it easy to make decisions
regarding the current resources
Maintaining the social media pages for the company
Developing content for a dynamic website and handling the blogs with up to date