Suchitra Pratap

 Preparation of Project Schedule as per implementation plan for the on-going projects; closing open issues with vendors, customers and the project site, in coordination with Project Managers
 Project Coordination, which includes floating enquiries, follow-up on vendors for bids queries and technical updates/clarifications, bid analysis, preparation of tender documents, contract notes etc.,
 Secretarial assistance required by the GM - Procurement including screening calls and emails, scheduling meetings, managing GM’s Office.
 Administrative support required for the whole Department.
 Independently handling Correspondence with Customers and Suppliers, whenever required.
 Maintaining Customer & Supplier database.
 Preparation of Presentations required by the Superiors / GM.
 Coordinate for Travel / Hotel Bookings for the GM and Overseas Project Coordinators.

 Secretarial assistance as required by the Senior General Manager including screening calls and emails, scheduling meetings, etc.,
 Office Administration functions
 Preparation of Tender documents
 Preparing Presentations for the Senior General Manager
 Coordinate for Seminars and Meetings
 Coordinating Travel arrangements for the Senior Executives going on tour.
 Arranging Travel and Accommodation for the Management level Executive Guests
 Periodical review and Maintenance of Organization Hierarchy chart for MDS Systems Integration
 Maintenance of Attendance of all employees and coordinate with Accounts for processing Employee’s monthly payroll
 Coordinate for supplier payments as and when due

 Preparation of Project Schedule as per Implementation plan for the on-going projects; closing open points with vendors, customers and the project site, in coordination with the Project Managers
 Worked on e-business platform (from the inception level - doing testing and debugging work), requiring coordination with vendors for registration on website, coordination with peers and seniors in connection with assessment and approval of the vendors etc.; and e-sourcing both for projects and for the administration department.
 Project Coordination, which includes floating enquiries, follow-up on vendors for bids queries and technical updates/clarifications, bid analysis, preparation of tender documents, contract notes etc.,
 Secretarial assistance required by the GM - Projects including screening calls and emails, scheduling meetings, managing GM’s Office.
 Administrative support required for the whole Department.
 Independently handling Correspondence with Customers and Suppliers
 Maintaining Customer & Supplier database in Lotus Notes.
 Preparation of Presentations required by the Superiors / GM.
 Coordinate for Travel / Hotel Bookings for the GM and Overseas Project Coordinators.

 Arrange / Coordinate for foreign visits of Senior Management Team
 Review of the various Invoices received from international vendors against services rendered
 Coordinate for the Monthly Foreign Exchange remittances to be made to various agencies for their services rendered.
 Preparation of agreements and contracts for various Foreign Nationals visiting India on short and long term projects.
 Coordinate for various food festivals and troupes to be organized from time to time.