sudhakar nair

includes handling all the Administrative duties for ADNOC RHD Technical Department. Responsibility involves handling correspondence, records filing, telephone calls and reception duties, analyzing, summarizing data and statistics, and other related duties as required.

Duties & Responsibilities:

Receives incoming mail, sorts, logs and distributes as requires. Receives outgoing mail, logs and distributes.
Types all kinds of correspondence, reports, and ADNOC forms using typewriters or word processing machines.
Receives telephone calls and visitors. Gives answers to routine questions or takes messages. Refers other matters to appropriate personnel
Prepares various statistical reports, data analyses and summaries using financial, planning and programs, statistical or other reference data as source material.
Creates and maintains filing systems, records, and indices, including files of a confidential nature. Keeps reference files and policy manuals up-to-date by adding and deleting obsolete information.
Maintains time cards and equipment cards assuring adherence to Company policy.
Provides work direction to lower classified employees as required.
Maintains office supplies as necessary.
Performs any other clerical or miscellaneous duties as requested by the supervisor.
Carry out various functions related to project document receiving & transmittal, safekeeping & maintenance of project document archives, document imaging, and document reproduction and distribution.
Ensures proper safekeeping of document and good quality of work output.
Data input to database related to document receiving & tracking, document transmittals, document imaging and project document archive, document reproduction & distribution.
Prepares and maintains As Built Drawings Photostat book
Document classification, sorting, filing, archiving and retrieval of document in accordance to project document indexing and filing system.
Prepare occasional reports as may be required

Daily works includes Operating Enterprises Resources Management packages (Maximo - Application) and Specialised Business Application developed in Power Builder for Real Estate and Maintenance on the following modules :-

ENTERPRISES RESOURCES MANAGEMENT (Maximo - Applications)
Item request, Return request
Material control, Issues & Transfers, Purchase Requisitions
Prepare Procurement Request for materials.

SPECIALIZED BUSINESS APPLICATIONS (Developed in Power Builder)
(Real Estate Management and Maintenance)(EDMS)

Generating Schedule work register.
Maintain & generate timesheet (Attendance) Manpower and Equipment.
Maintain absent details for employees and equipment.
Generating Bill of Quantities.
Equipment registers for new materials & for employees.
Generating planned & unplanned work orders.
Receiving, generating & to feedback the complaints.
Generate the details of a particular house (location).
Generate monthly statements of spare parts & consolidate statements of spare parts reports.
Process invoice for every month.
Generate commitments for procurement request.
Monitoring the procurement request details.
Entering the procurement request as per the invoice amount detailed upon receiving it.
Document receiving and registration from the existing projects.
Prepare Tender documents for new Contracts.
Prepare Scope of Work & Specifications for new Projects.
Prepare Technical Evaluation and Summaries for new Tenders.
Prepare Bid Analysis for Work Service Orders.
Prepare Minutes of Meetings.
Produce the Monthly Bills for the Contractors’ Performance.
Sort & distribute incoming mails to the concerned employees in the Technical Dept. as per the instructions of the Superintendent.
Prepare outgoing mail for dispatch and ensures direct delivery of confidential material and mail.

Design and develop a uniform filing system in accordance with the records classification structure.
Work according to established procedures and specialized in clerical and technical standards

To ensure smooth functioning of section viz. Bar and Restaurant, Housekeeping, Accounts, Security.
Ensure and check records maintain by accounts such as muster roll, attendance, over time record, management of individual file of each employees / work menu etc., Provide necessary information to the management as and when required.
To attend the labour court, civil court, conciliation officers industrial court, governments. Semi governments & Municipal authorities.
To ensure compliance with the statutory provision and to keep liaison with labour commissioners office P.F commissioners office, Director’s office of ESIC, and other government authorities.
To attend the complaints and grievances of personnel in the institution.
Responsible for procurement and allotment & Repair and maintenance of assets.
Organize and coordinate arrangements to Annual General Body Meeting Special General Body Meeting Monthly Get together function, Food festivals, & arrange Banquets for other private party’s.
To ensure that all registers Maintained i.e. Cottage Reservation, Cancellation of Room booking, Guest Entry etc in Front office (Reception) get reports as daily basis
Ensure that the Bar / Restaurant is kept clean before open. Briefing scheduling the staff, Handling Members Complaints.
Supervise and Responsible for cleanliness order and appearance of the club /cottage / Rooms Service corridors.
Ensure effective arrangement for security at various premises of the club, appoint & renewal the security agencies, co - ordinate with regard to appointment allotment of security personnel with security agencies,
Work closely with management on day today house keeping requirements.
Plan, Control and supervise Horticulture requirements and commitments.
Verifying food sales Beverage sales, Room/Cottage/Banquet Occupancy in the club

Design & Construction of Fuel Bulk Storage and Hydrant System at Abu Dhabi Airport (ADAB).
Client : Command of

Project : Gulf Refinery Company -Tanker Berth 11 Infrastructure
Client

Preparing and maintaining project documents in own documents management system with Numbering System according to (Project Filing Procedure)

Preparing, consolidating and tracking the final documentation, punch lists and Change Orders by coordinating with each discipline (Civil, Mechanical, E&I).
Communicating with the required personnel (Disciplines, Subcontractors and Client) for receipt of outstanding documents and following up and preparing document status reports periodically.
Scanning of documents for distribution as PDF copies to designated recipients.
Recording all incoming and outgoing correspondence, drawings, specifications, minutes of meetings, other project documentation, etc, and file in accordance with the Project filing system.
Preparing Weekly Reports for QC Manager that has to be submitted to Clients
Receiving all relevant documents, and ensuring the technical documents are stored properly and creating efficient data storage/filing system. Developing and maintaining an up to date efficient systems.
Ensuring safekeeping and maintenance of technical records and master documents (hard copies) stored in Technical Service Library. Control the flow of technical retrieval using database logging registration.
Development and implementation of Document Register and reporting of document status consistent with project requirements.
Assist Project Engineers and other concerned for preparation of various reports & submittals.
Handling Site Petty Cash
Coordination with

, Bejai,