Office Manager, Personal Assistant to the CEO
GP Global MAG Lubricates
Total years of experience :19 years, 6 Months
GP Global MAG is partner network driven by innovative lubricant technology. GP Global MAG develops high-performance lubricants, fluids, and coolants
Office Manager
Bentley Security equipment Trading Co. Dubai, UAE
Security and safety consultancy - CCTV Cameras Installation and maintenance - Guards services
Role:
• The responsibility of the company's management and follow-up of the staff of (20 employees) in the office and (100 workers) in the sites
• Follow the workflow for the sales
• Follow-up of the work in the sites and the ascertain the percentage of achievement of the finished works
• Responsible for the smooth day to day operations running of the office.
• Meeting and travel arrangements.
• Coordination with the PRO Company to arrange visas and travel documentation.
• Manage operational requirements.
• Manage all utility & telecommunication requirements and track staff absences.
• Manage suppliers.
• Manage the daily budget and expenses (PT Cash).
• Procurements.
• Tendering
• Handle with all operations of opening Letters of Credit (LCs) and Bank Guarantees.
• Organizing and arranging all tenders and contracts received by the company, including finding sources of suppliers and concluding contracts and agreements.
• Manage operational requirements.
• Procurements.
• Tendering
• Handle with all operations of opening Letters of Credit (LCs) and Bank Guarantees
Registered as a United Nation Vendors (FAO - UNRWA - UNHCR - UNDP - UNPD - UNOPS) and WFP (World Food Program) Completed over $5 million in contracts with UN Agencies
. Microsoft Office & Mac Skills.
• Prepare PowerPoint presentations
• Management of day to day activities, travel bookings, meetings scheduling and rescheduling, screening phone calls, handling & prioritizing incoming mail, processing expense reports drafting general correspondence for signature, executing on-line workflow approvals
• Administrative skills; reporting, writing shorthand, managing processes, time organizing, professional in problem solving, supply management, inventory control, verbal communication, preparing tenders & bids and Team Training
• Flexibility in works availability
• Business and office Administration
• Tasks organize and delegate
• Banking
• Team Leading and work under pressure
• Knowledge of the principles and techniques of administrative management
• Knowledge of labor relations and equal employment opportunity policies and procedures
• Knowledge of the principles of office management including organizing, workflow, forms, supplies, equipment, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping.
• Ability to establish and maintain effective relationships with government officials, private industry officials, professional personnel
Function: Office Manager
• Manage operational requirements
• Keeps management information by reviewing and organizing reports, summarizing information.
• Procurements.
• Tendering
• Handle with all operations of opening Letters of Credit (LCs) and Bank Guarantees
Co. Business: Suppliers to the UN organization FAO, UNRWA, UNIFIL, UNOPS, UNHCR, ..ect., (To All Over World)
