سهى بيت المال

Responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.

Key Accountabilities :

- Act as a point of contact for members of the Executive Team, determine the importance and urgency of all enquiries and dealing with them or routing them through the most appropriate person for response.
- Manage an effective diary system for the CEO.
- Undertake project administration and management support.
- Assist with external meetings and events as required.
- Attend meetings to provide administrative support and take meeting minutes, ensuring that these are accurately transcribed and distributed within agreed time scales.
- Excellent in correspondence for both oral and written skill.
- Organize and coordinate the writing and sending of information.
- Handling records, following up for the CEO personal project, and coordinating with the leadership.
- Ensure efficiency of internal process for the control and continuous improvement of business initiatives.
- Strong cross-functional coordination is required to achieve maximum ROI for the business.
- Identify subjects/projects to be discussed.
- Clarify definition and objectives with projects’ owners, and formalize it.
- In-depth analysis of information (financial and contextual) Communicates precise and accurate information to Leadership Team.
- Make all arrangements for CEO /Guests trips inside or outside Saudi Arabia. Ticketing, accommodation, transportation & all arrangements.
- Project Management of CEO driven projects.
- Manage analysis in SAP and Excel to support CEO in daily work.
- Overlook the company standards in cooperation with HR (Meeting
rooms, reception and factory plot).

Freelance PM coordinator

Responsibilities:

-Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
-Organizing, attending, and participating in stakeholder meetings.
-Documenting and following up on important actions and decisions from meetings.
-Preparing necessary presentation materials for meetings.
-Ensuring project deadlines are met.
-Determining project changes.
-Providing administrative support as needed.
-Undertaking project tasks as required.
-Developing project strategies.
-Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
-Assess project risks and issues and provide solutions where applicable.
-Ensure stakeholder views are managed towards the best solution.
-Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
-Create a project management calendar for fulfilling each goal and objective.

Freelance Project Manager

Responsibilities :

1 Planning everything from execution to delivery
this project management roles involves :
-breaking the project into tasks,
-Breaking down the tasks and subtasks,
-Setting an appropriate schedule for the development of certain deliverables,
-Defining milestones, and
-Highlighting the project dependencies.
2 -Directing the team to achieve a common goal
-Negotiating current employees’ job responsibilities,
-Managing their times and achieving their commitment to the project,
Bids may be required, and
-Contracts will need to be reviewed and keeping everyone in check to make sure that the team’s moves along in accordance with the plan.
3- Delegating work effectively
4 -Managing the resource of time
project that has the following features:
-Objective
-Process
-Estimating duration
-Schedule development
-Schedule control
5 -Managing the deployment deliverables
6 -Monitoring progress
7-Conducting regular meetings
8- Establishing a shared vision
9- Managing documentation and reports
-To maintain a record of what has been done in the project and who have been involved in it.
-To ensure that the project satisfies all the project requirements.
10 -Coming up with a Plan B
-Arrange for extra resources.
-Manage time in difficult circumstances.
-Have an alternate plan to justify the expectations of the clients.
11- Creating a self-governing team
-More adept to taking on challenges and dealing with changes in client requirements.
-More capable of coordinating with clients and juggling responsibilities,
-More comfortable with changing roles and working in more niches than just one.
12-Coordinating with the clients.

Responsibilities :

- Perform accurate research and analysis.
- Take dictation and write correspondence.
- Compile proofread and revise drafts of documents and reports.
- Prepare reports, presentations, and correspondence accurately and swiftly.
- Manage busy calendar, meeting coordination and travel arrangements.
- Professionally greet and receive guests and clients.
- Ensure efficient and effective administrative information and assistance.
- Familiarity with basic research methods and reporting techniques.
- Knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
- Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences.
- Coordination and travel arrangements.
- Receiving and screening phone calls and redirecting them when appropriate.
- Make travel arrangements for executive.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices and financial statements, maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters etc.
- Time-management and multitasking.

Responsibilities:
- Partners with the leadership team to understand and execute the organizations human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
- Provides support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
- Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings.
- Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
- Creates learning and development programs and initiatives that provide internal development opportunities for employees.
- Oversees employee disciplinary meetings, terminations, and investigations.
- Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
- Performs other duties as assigned.
- Accounting/bookkeeping.
- Calendar management.
- Client relations.
- Design and maintain a filing system.
- Organize meetings.
- Keep records.
- Arrange travel plans.
- Prepare reports.
- Processing expense reports.
- Take meeting minutes.

Responsibilities:

- Answering calls, taking messages and handling correspondence.
- Maintaining diaries and arranging appointments.
- Typing, preparing, and collating reports.
- Filing.
- Organizing and servicing meetings (producing agendas and taking minutes).
- Managing databases.
- Prioritizing workloads.
- Implementing new procedures and administrative systems.
- Liaising with relevant organizations and clients.
- Coordinating mailshots and similar publicity tasks.
- Logging or processing bills or expenses.
- Acting as a receptionist and/or meeting and greeting clients.
- If more senior, recruiting, training, and supervising junior staff.
- Managing company staff, including coordinating, and supporting the recruitment process.
- Onboarding newcomers to the company.
- Determining suitable salaries and remuneration.
- Providing the necessary support systems for payroll requirements.
- Developing adequate induction and training.
- Supporting employee opportunities for professional development.
- Managing succession planning of staff.
- Assisting with the performance management and review process.

Responsibilities:

- Facilitate cold and warm calls to prospective leads; schedule and follow through on calls with leads and current customers.
- Source and work customer referrals
- Answer all lead and customer questions accurately; prioritize and/or escalate lead and customer questions as needed.
- Perform cost-benefit analysis for prospective customers and advise on appropriate purchase options.
- Promote specific products as directed by upper management.
- Inform leads and customers of current promotions and discounts.
- Maintain positive business and customer relationships in the effort to extend customer lifetime value.
- Develop strategies for more effective sales, both individually and as part of a team.
- Track all appointments, sales, complaints, status reports, etc. thoroughly for manager review.
- Self-improve continuously by way of experience and manager feedback.

Responsibilities:

- Forming and maintaining employee records.
- Updating databases internally, such as sick and maternity leave.
- Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides.
- Reviewing and renewing company policies and legal compliance.
- Communicating with external partners.
- Reporting regularly on HR metrics, such as company turnover.
- Being the first point of contact for employees on any HR related queries.
- Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken.
- Helping with various arrangements internally, from travel to processing expenses.