Procurement Coordinator
GULF GAIHAB INT
Total des années d'expérience :22 years, 0 Mois
PROCUREMENT & LOGISTICS COORDINATOR FUNCTIONS:
SCOPE: Network LAN infrastructure active and passive components including switches, routers, firewall, copper & fiber components, network cabinets etc.; CCTV Security Surveillance, Fire Alarm Systems; outdoor wireless microwave: P2P & PMP; indoor wireless access points; IT Hardware including laptops, desktop & accessories.
- Evaluated & selected suitable vendors based on received RFQ after receiving purchase requisition (PR) from sales/technical dept.;
- created & issued manual/D365 based vendor PO;
- coordinated with finance dept. for release payment to vendors;
- coordinated receipt of product/service to warehouse/site; negotiated with vendors, contract terms of agreement & pricing;
- Prepared monthly/quarterly/annual vendor PO, invoices & VAT reports;
- Performed all procurement & logistics functions for SMB & Enterprise Solutions & acquisition of stock/spare parts/supplies/tools/subcontractor services from local/overseas vendors.
LOGISTICS | IMPORTS:
- Coordinated & organized overseas import shipment clearance with all stake-holders including internal/external, freight forwarders, suppliers, brokers to ensure shipment timelines are met;
- maintained proper import documentation & compliance as per Saudi Customs regulation, while communicating & provided the clearance agent/broker all the relevant Import Documents;
- communicated with suppliers to get all the details like: HS code, COO & register the products on SABER platform and communicated with suppliers and CBs to obtain the required Saudi PCOC & Shipment Certificate; sorted & grouped each item to reduce cost of SABER Certificates;
- Worked on FASAH system to provide brokers authorization & registering new customs brokers and also coordinated with the import agent to check & issue Bayan of customs duty.
- Created consolidation invoice to avoid any cost charge for shipment certificate on SABER.
- Communicated with finance department for payment of customs duty & certificates charges.
- Coordinated logistics execution with locally outsourced logistics provider if required
- prepared freight budget estimates to support sales & estimating;
- Prepared and maintained Inbound & Outbound Stock documents: Received Items Doc. & Delivery Note, Packing List; support in maintaining quarterly/annual stock & inventory records; (maintaining & separating new, used & damage stock.)
- Receiving incoming material stock & preparing & filing Received Item (RI/GRN) documents;
- Shipping outgoing stock as per customer order fulfillment, or technical dept. request for customer SLA Support activities, while also preparing, filing & maintaining Delivery Note & Packing Slip;
- Receiving incoming stock and routing to appropriate area while ensuring products are in accordance to the PO and in good condition; recording & reporting any discrepancy immediately to the purchase dept.
- Managed the consolidation of local materials for project/site delivery.
- Supervising, assigning & delegating warehouse/store & shipping duties to the staff such as receiving, picking, unpacking/packing, loading/unloading, wrapping, marking & labeling, sorting & stocking, pallet/stock handling using forklift, organizing in store/racks/shelves/pallets/boxes space;
- Prepared project cost/margin report & customer RFP/RFQ based on the BOQ/scope of work including terms & conditions, coordinating inputs from purchase/sales/technical dept.;
- Prepared annual customer support service level agreement (SLA Support) contracts including escalation procedure & wireless connectivity diagrams in MS Visio;
- Generated sales order (ERP/D365) based on the customer PO; initiated all purchase & warehouse functions based on SO/PO;
- Follow up with all the stakeholders (internal/external customers) to ensure that all the products/services/solutions are delivered as per the customer PO;
- Prepared project completion documents, issue the relevant Invoices, and follow up the payment with the customer;
PROJECT & OPERATIONS COORDINATOR FUNCTIONS:
- Coordinated various outdoor microwave wireless p2p/pmp & low current system project activities with respective project manager & technical project team to ensure that the projects & customer supports as performed as per agreed SLA and are completed on schedule & deadlines are met, within scope & budget;
- Maintained & organized project schedule, project tracking, project issues, daily & monthly project status reports, arrange site access & site survey permissions, shipment & delivery tracking of all orders, job completion reports, schedule quarterly preventive maintenance (PM) activity, prepare SLA support incident/performance reports, project completion/activity signoff reports etc.;
- Prepared, maintained & organized technical staff daily & monthly job reports including reporting status of the individual tasks & overall project to the management.
OFFICE ADMINISTRATION
- Handled administrative & office tasks like customer correspondence, business letters, data entry, filing & records management, office memos, executive reports, HR Forms and other documents appropriately, while maintaining the confidentiality of company affairs.
- Transformed previously manual process relating to customer records (PO/SO/DN/INV) into an efficient e- filing system to ensure fast & easy access to information; updated and maintained periodically accurate customer database.
- Coordinated company travel, hotel & courier arrangements, ensuring bookings and confirmations are done efficiently.
- Answered, screened and handled telephone calls in a Professional manner with tact and diplomacy, presenting the company professionally.
ACCOUNTS & HR
- Prepared periodically customer Statement of Accounts (SOA) to determine outstanding invoices, bill owed, billing issues; solicit pending payments & resolve payment related issues of customer through emails, calls & visits;
- Organized, maintained & audited Petty Cash Expenses & Invoices (employee & office related) to ensure accurate and up-to-date petty cash expenses reporting to the Management.
- Administered individual employee Daily & Monthly Time Attendance Reporting, warnings & reprimands in a professional manner.
- Coordinated between HO & braches regarding employee records & issues like Renewal of Passports, Iqama, Company Vehicles Insurance, Medical Insurance, Individual Employee Records, Employee Bonus, Vacation, Emergency Leave, Housing Allowances, Annual Ticket Booking, Medical & Sick Leaves etc.
- Carried out company’s complete Marketing Audit, SWOT Analysis & Balanced Scorecard Analysis.
- Worked with creative team to develop and produce innovative Sales & Promotional Literature like Brochures, Logos, Letterheads and Newsletters.
- Prepared Sales Presentations using PowerPoint & CD Presentations that were praised for their quality & comprehensiveness.
- Prepared comprehensive Sales & Marketing Reports for the senior management.
- Developed & conducted market research on new & existing business opportunities.
- Identified & developed unique impactful promotions & marketing campaigns to increase Sales Leads & improve corporate identity.
- Developed websites, newsletters, emails, media campaigns
- Search engine marketing and optimization, including website optimizations - keyword / phrase research, recommending site / design changes, implementation of those changes
- Prepared Offline & Online Ads right from concept to final design.
- Formulated Brand and Service Image and produced all art and copy for print advertising provided creative Solutions to field sales force problems.
- Provided the administrative & secretarial support to the BDM
- Prepare a variety of sales status reports, including activity, closings, follow-up, and adherence to goals & hot potential.
- Prepared company profile & sales presentations
- Back up the sales team with information for making RFQ quotes.
- Actively involved in an ISP Market Research and Market Intelligence Project.
- Screening incoming calls as requested or required, and referring to appropriate staff.
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