Procurement Officer
MADAR International School
Total des années d'expérience :13 years, 2 Mois
*Handling all aspects of procurement of all kind of goods and services associated with the school like stationery, books, education resources, canteen food etc.
*Monitoring the quality, quantity, cost and efficiency of the movement and
storage of goods.
*Managing store requisition from different departments, dispatching on time.
*To maintain proper level of inventory of each item in such a manner to
avoid over stocking, under stocking and stoppage of organisation running.
*Generating reports and maintaining the entire purchase & stores documents.
*Coordinating with finance department for payment related matters.
Discover profitable suppliers and initiate business and organisation • partnerships.
• Negotiate with external vendors to secure advantageous term.
• Approve the ordering of necessary goods and service.
• To ensure materials are stored properly and efficiently.
• Maintaining clean and tidy working environment in the warehouse.
• Making daily activity reports.
• To efficiently purchase raw material / machines / traded products, etc
• Issue Purchase orders on time with the right data in ERP system.
Replaces damaged items, shortages, and miss shipments by determining optimal
response of replacement or credit.
•Protects organization reputation by keeping pricing, promotion, Purchase order, and
credit-limit information confidential.
•Conducting Perpetual Stock Counts in the warehouse to ensure Zero Discrepancy
in the stocks.
•To maintain proper level of inventory of each item in such a manner to avoid over
stocking, under stocking and stoppage of production/sale.
• Handling and following shortage and claims with suppliers.
Developing new suppliers & Vendors in coordination with existing suppliers &
Vendors.
•Facilities management, inventory control procedures and perpetual stock
verification.
•Monitoring the quality, quantity, cost and efficiency of the movement and storage of
goods.
• Managing the Vendors and maintaining good relationship with them.
• Follow-up with the supplier to get the material on the promised date.
• Maintains clean and tidy working environment in the warehouse.
Generating reports and maintaining the entire purchase & stores documents;
preparing verification of invoice documents, goods receipt notes, etc.
• Coordinating with finance department for payments.
•Charges expenses to accounts and cost centers by analyzing invoice/expense
reports; recording entries.
•Pays vendors by monitoring discount opportunities; scheduling and preparing
cheques; resolving purchase order, contract, invoice, or payment discrepancies and
documentation; insuring credit is received for outstanding memos; issuing stoppayments
or purchase order amendments.
•Pays employees by receiving and verifying expense reports and requests for
advances; preparing cheques.
• Maintains accounting ledgers by verifying and posting account transactions.
•Verifies vendor accounts by reconciling monthly statements and related
transactions.
Topics covered during the course are: Concepts: demand and supply management; push and pull models; enterprise resource planning (ERP); vendor managed inventory (VMI); efficient consumer response (ECR); value chains; lean supply; global SCM; contribution to business objectives Development: physical distribution management; materials management; logistics management and SCM (upstream and downstream) Key drivers: facilities; inventory; transportation; information; sourcing; pricing; globalization; technology; customer expectation Integrated supply chain: strategic goals; culture change; roles and responsibilities of staff; organizational rationalization; higher volume and speed of transactions; enhanced market position; reduced supply chain complexity; potential for smooth process operations following complex initial set-up; enhanced, lean and agile systems Different types of relationship: alliances eg. adversarial, developmental, collaborative, strategic; supplier development; e-tailing; business to business, business to consumer; intermediation and disintermediation; networks; supplier associations; supplier tiering; organizational networks; personal networks; auctions. Use of information systems: intranets; extranets and virtual private networks (VPNs) for supply chain integration; opportunity to use sales service staff in call centres dealing with supply exceptions; order processing, web-based EDI, tracking systems, online communication systems; online business communities; decrease in transaction costs; closer buyer supplier relationships; improved purchasing, order processing, EDI, inventory management, production scheduling; Just in Time (JIT) programmes; tracking shipments; reducing lead times; information sharing; lean organizations Individual elements: the use of intranets and extranets in building value chains for organizations linked in the supply chain, order processing, web-based electronic data interchange (EDI), tracking systems. Procurement: supplier selection; optimal procurement policies; reliability; quality. Logistics: role within supply chain management; planning; implementation and control of the movement and storage of goods; management of raw materials; link between the marketplace and operating activity of the organization; customer satisfaction; coordination of materials and information flows; point of origin to point of consumption Barriers: inappropriate distribution networks; ineffective distribution strategies; trade-offs in logistical activity eg a full truckload of a product is ordered to reduce transportation costs resulting in increased inventory holding costs; inability to integrate processes through the supply chain to share information; poor inventory management; cash flow problems
