Procurement officer
International Medical Company
Total years of experience :10 years, 3 Months
International Medical Company (Kulud Pharmacy chain), Doha Qatar
• Preparing order forecast regularly in order to map quarter, yearly sales and release purchase orders to
suppliers. Handling wide range of suppliers Pharmaceutical, FMCG and Cosmetics division.
• Prepare and send weekly / monthly stocks and sales reports to suppliers in order to inform them about the
sell in and sell out of stocks. Stock transfers (stocks, bonus) as per supplier requests.
• Negotiating with suppliers to get the best purchasing rate, finalising contractual terms with the suppliers for
maintaining long term business association.
• Regular follow up with overseas suppliers to know the delivery schedule of released purchase orders. Making
sure the shipments are accompanied with required documents for customs clearance.
• Experience of documentation required for importing goods (including DG goods) in Qatar.
• Requesting quotes from freight forwarders for sea and air shipments. Tracking the shipments status with the
selected freight forwarder to know the Estimated Time of Arrival (ETA).
• Responsible for follow up with suppliers /shipments agency regarding any damage/ shortage in the received
shipment. Generation of damage / shortage stock report during shipments.
• Updating Kulud Pharmacy branches about the availability of the received stocks in order to prepare their
orders and send it to accounts department.
• Finding new retail brands (potential suppliers) to introduce in the local market. Reaching the top of the
supply chain to make sure products purchased are at the best prices from manufacturing company.
• Finalizing all necessary entries such as (transportation, clearance charge, freight cost and etc.) and handing
over to accounts department.
• Preparing sell out reports for sales director and brand manager of companies to assist them with order
forecasting and targets.
• Administration of documentation and maintaining up to date data entries in company systems.
• Hands on experience on Oracle (Stock Management systems), BDI systems (cloud data management
systems).
Conversion of all enquiries to RFP, procurement of clinical trial materials from USA, EU and APAC region.
Plan & execute sourcing of comparator procurement/ RLD’s / speciality products.
Handle/ float product enquiry from/ to customers, prepare quote and submit to clients with the agreed timelines.
Coordinate & arrange dispatch/ delivery of products along with required documents to clients/ sites.
Act as single point of contact with clients/ vendors for resolving queries, if any during the phase of execution of projects. Clearly understands the factors impacting the supply chains of individual products and product categories such as supplier location, supply routes, expiry dates, cold chain products, import licenses and exact batch requirements.
Familiar with handling various forms of clinical supplies like ampoules, vials, injection, oral suspensions, inhaler devices, creams, ointments, tablets and capsules.
Preparing invoices and follow-up with the clients for timely payments. Ensure documentation of sourcing projects as per the internal guidelines, policies and sourcing procedures.
Follow up with vendors for material dispatch schedule and pending enquiries, Client communication to make sure orders are completed within specified timeline.
Understand the requirement and timeline of drug procurement for CRO’s, CTMS projects.
System administrator for customized procure-to-pay software based on sales force cloud platform.
Entering all enquiries in system, drug record creation in system, PI/PO generation through system for clients and vendors, payment scheduling and payment model creation in systems.
Generating weekly monthly MIS reports for management to analyse the business for finance viability, logistics reports and sourcing enquiries.
Customizing current software for changes in system process, acting as a point of contact for co-ordination between software development team and all company departments (finance, logistics, sourcing) to improve the current system.
Experience and knowledge of aluminium foil manufacturing / printing as a primary packaging material for
pharmaceutical tablets and capsules.
Hands on experience in business administration and strategy management of Flexible packaging (Gravure
technology) unit.
Implementation of 7 step sourcing process for vendor development. Maintaining procure to pay cycle.
Generation of RFP’s, RFQ’s, Invoice generation for clients, PO’s for vendors.
Sourcing of raw material required for primary packaging of tablets and capsules. Making sure incoming sourced
material is accompanied with COA’s, MSDS, logistics documents.
Efficient management of order processing through ERP system, order tracking. Coordinating with vendors for
follow up of material status.
Experience in supply chain, knowledge of INCOTERMS, project budgeting and financial viability of projects.
Regular client follow up for payments.
Analysis of Inventory planning / control on weekly / monthly basis, stock management. Monthly MIS report
preparation for production line to management. Ensuring optimized inventory levels to avoid or minimize stock-outs, capability of quick decision making,
Completion of targets with defined timeline and under tight schedules.
Planning production process daily / weekly basis as per purchase orders received from clients.
Making sure optimum inventory of raw materials (primary packaging foils) are stocked as per the production job
requirement.
Following FIFO (First In First Out) system while issuing stocks required for manufacturing, Coordinating with purchase department and production managers for new stocks request.
Generating monthly analysis reports for inventory by monitoring order flow.
Achievements:
New vendor development in UK, Canada, Turkey and USA for sourcing clinical trial supplies.
Successfully implemented ‘5 WHY’ analysis tool for investigation process in complaint handling process. Expertise and knowledge of Medical warehouse environment and storage conditions of clinical supply materials.
Experience of leading client’s quality audits. Active participation in J & J Pvt. Ltd and Zuventus Healthcare Ltd.
Quality audit process.
Execution of pharmaceutical projects with waterfall and agile project management methodologies.
Active participation in setting up a Quality Control department at plant level. Experience of sourcing machinery, equipment for QC laboratory.
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Education: