Administrative Affairs Officer
Public works and Service Department - Ras Al Khaimah Goverment.
Total years of experience :22 years, 5 Months
• Determines organization's need for additional land or office space and researches locations to determine appropriateness.
• Researches, negotiates and elects to purchase short- and long-term lease agreements that meet the organization's goals.
• Ensure proper research, direction, cost controls, and negotiations for all new stores and lease renewals
• Establish strong negotiating positions and relationships with developers and other outside resources and contractors
• Travel as necessary to investigate new markets and locations and attend meetings,
• Assert strong negotiation position with attorneys/developers to secure fair terms on new leases and amendments.
• Develop and implement market strategy, create economic guidelines to ensure all deals are made with most favorable terms for Alex and Ani, renewing leases in a timely fashion at the most favorable terms, and justifying these decisions with financial analyses and other supportive documentation
• Coordinate lease management process including but not limited to lease analyses, reports, lease rental expenses, and financial justifications of presentation
• Lead lease negotiation process to ensure all business terms are incorporated in leases, as well as all protective lease clauses to benefit company
• Responsible for Rent- Setting Rent, Collecting Rent, Adjusting Rent.
• Responsible for Tenants- Finding Tenants, Handling Complaints/Emergencies, Screening Tenants, Handling Move Outs, Dealing With Evictions.
• Responsible for Maintenance and Repairs- Maintenance and Repairs
• Responsible for Knowledge of Landlord-Tenant Law- Screen a tenant, Handle security deposits, Terminate a lease, Evict a tenant, Comply with property safety standards.
• Responsible for Supervising- Other Employees and vacant propertie.
• Responsible for Managing the Budget/Maintaining Records- responsible for managing the budget for the building and maintaining all pertinent records
Trader/ Free Lancer/ Sales of Networking and Electronic Materials and Computer Peripherals .
o Knowing and understanding the various protective relays, signals and reading of electrical drawings.
o To execute the operation as well as carrying out schedule maintenance of networking cables.
o Monitoring and maintaining the power supply.
o Monitoring the cable tunnels basements, cable galleries, cable trenches, transmission lines and feeders supplying the power to Circuit Board.
o Executing the switching for providing the shutdown to implement the Plant Preventive Maintenance of the Distribution Stations and electrical equipment.
o Responsible for the maintenance of circuit breakers installed in various distribution stations.
o Responsible for the operation & maintenance of power transformers.
o To maintain all the technical documentation procedures regarding above said works such as technical work order, work permission, energy consumption report, tripping reports.
o Responsible in buying Computer hardwares as and when there is an order.
o Demonstrate characteristic features of the various product ranges.
o Worked as communicator with staff and find out solutions regarding to facilities.
o Used variety of power sources.
o Done other basic calculations to determine strength of materials, layout of charts and other structural requirements.
o Checking the quotations, agreements, variations& running bills of concerned projects.
o Co-ordination with the main and sub-contractors for all activities for proper progress of work
o Follow up the material orders, material delivery in site as per client/consultant approvals.
o Design & coordination to the low current system and execution
o Real state dealing in buy and sale properties
• Develops the vision and strategies to achieve that vision, ensures the short term goals, objectives and tasks are aligned and adjusted in anticipation and in response to outside forces and internal changes that impact achievement of the firm’s vision and strategies.
• Builds consensus throughout the partnership and gains commitment behind the vision and direction, ensures alignment of people, making sure to the partner opinions are considered through strong communication and effective listening skills and through effective mentoring.
o Responsible for onsite training, development and reviewing the team, all training records to be completed and filed accordingly.
o Responsible for the monthly planning of staff meetings, briefings to be carried out with the Account Manager on a daily/weekly basis with divisions supervisors/Senior Supervisors
o Site visits to be conducted monthly or before if required, feeding back to the relevant supervisors and Account Manager with findings, action plan to be implemented on areas that need improvement
o Along with Account Manager, client meetings are to be attended as and when required
o Ensure all staff members are well presented at all times. Uniforms/Name badges/appearance. All new staff to be issued with new uniforms as and when needed. All uniform issues should be noted & rectified in the calculated time frame.
o Assisting with the pre planning and organization of new contracts
o Assisting with the implementation of standard across all new/future contracts
o Support the Divisional Supervisor on a day to day basis as and when required
o Coordinating with the client as and when required ensuring all requests are adhered too within the agreed satisfactory time limit
o Assist in the administration of staff attendance
o All purchase requests to be monitored and deliveries checked and signed
o Ensures that sickness, absence and holidays are reported in line with company procedures
o Ensure that expected standards are adhered to at all times
o Ensures team work within individual teams
o Interfaces regularly with the customer
o Meets customer and client expectation at all times
o Strives to exceed customer and client expectations
o Handle customer feedback quickly and effectively, in a positive manner
o Encourage client feedback following company guidelines
o Responsible for the presentation and upkeep of company vehicle
o Coordinating the visa process to ensure new employees receive their visas in a timely and organized manner and expiring visas are renewed.
o Arrange visa (work permit, husband sponsored visa, visit visa etc.) for expatriates and their family.
o Arrange to meet and greet new employees and exiting employees at the airport, liaising with the Facilities Manager in regard to accommodation and transport.
o Tracking staff passports to ensure they do not expire and providing access as requested.
o Typing and issuing letters for staff in English and Arabic.
o Issuing staff medical cards and handling the claims process with medical insurance service providers.
o Schedule staff’s visa, medical, coordinating with other internal and external departments.
o Organizing municipality health cards for all staff working.
o Collect all appropriate documentation necessary for visa and permits required to be processed.