Supply & Procurement Associate
United Nations Children's Fund
Total years of experience :10 years, 10 Months
Initiated and implemented appropriate procurement processes and systems, enhancing supply / logistics operations. Planned and managed procurement of commodities and services across projects, assessing upstream supply activities at Field Office level, resolving arising issues. Delivered technical advice on specifications/Terms of Reference. Devised and deliver invitations to tender, overseeing bid/proposal evaluations. Created and managed work schedule for new / existing contracts. Liaised with Supply Team in the field office to oversee transnational shipments, deliveries, claims and supplies. Evaluated supplier performance, assessing quality of services, product acceptability and delivery record. Directed staff across multiple departments, optimising warehousing operations and stock accountability. Undertook field / site visits, assessing supplies, leading timely completion of site activities, managing handover. Advised on diverse procurement issues, providing support across team. Instrumental part of senior supplier negotiations, authorising procurement orders, liaising with Contracts Committee.
Ensure full compliance with Engie Energy rules, regulations, policies, and strategies for procurement activities. Develop and implement operational strategies, streamlining procurement processes and promoting a client-oriented approach. Establish and maintain Standard Operating Procedures (SOPs) for procurement, resulting in improved workflow efficiency. Conceptualize and execute cost-saving and reduction strategies, maximizing resource utilization. Implement strategic procurement initiatives, including sourcing strategy, supplier evaluation, and performance measurement. Supervise and coach Procurement Unit staff, fostering professional development and growth.
• Manage procurement processes for multiple projects, Engie Energy Common Services, and other Engie Energy agencies
• Monitor procurement plan implementation and ensure timely completion of deadlines
• Successfully introduce and manage e-procurement tools, optimizing procurement processes
• Facilitate knowledge building and sharing within the organization through training and synthesis of best practices
• Organize and conduct procurement training for internal and external staff as required
• Contribute to knowledge networks and communities of practice, promoting continuous improvement
• Achieve overall efficiency in procurement management, ensuring timely delivery of Engie Energy programs and projects
Planned and led procurement and contractual elements within complex projects, related to global SOS Children’s Villages International procurement of services and commodities, navigating challenging economic landscape and issues. Provided advice on procurement issues, across entire procurement cycle, Deliver technical advice on specifications/Terms of Reference. Devise and deliver invitations to tender, overseeing bid/proposal evaluations. Create and manage work schedule for new / existing contracts, seeking clarification as needed. Devised and delivered quotations, overseeing evaluation. Assessed tender evaluation criteria, ensuring it remained fit for purpose, and issued invitations to tender. Established and maintained work program for current / forecasted contracts. Undertook market research, maintaining knowledge, collating and assessing statistics. Identified new technologies, products and services, recommending supply sources, incorporating research results into the procurement program. Developed new staff, sharing knowledge. Resolved complex issues, implementing focused solutions, evaluate supplier performance, assessing quality of services, product acceptability and delivery record. Undertake field / site visits, assessing supplies, leading timely completion of site activities, managing handover. Providing support across team. Instrumental part of senior supplier negotiations, authorising procurement orders, liaising with Contracts Committee. Undertake market research, maintaining understanding of developments, collating and analysing data.
• Authorised procurement orders to designated limit, preparing submissions for review and approval
• Established annual procurement plans, calculating realistic lead times
• Managed contractual agreements, recommending amendments and extensions, providing advice
• Created procurement-related documents, contracts, communications, guidelines, instructions
• Participate in Country Programme planning, advising on supply and logistics requirements, liaising with programme colleagues on forecasting needs
• Develop appropriate evaluation criteria, supporting evaluation of offers, negotiations and formulation of contracts, managing LTAs with suppliers and contractors
• Devise processes aligned to emergency / local needs, complying with SOS Children’s Village International procurement policies
• Instrumental part of planning construction projects, defining strategies, aligned to SOS Children’s Villages International interests
• Developed bidding processes and documentation, selecting appropriate contractors, negotiating contracts
• Identify new technologies, products and services, recommending amendments and extensions of contracts
Schedule and coordinate UNHCR complex world-wide procurement and contractual activities of diverse services and commodities in accordance with economic and other conditions. Provide expert-level advice to requisitioning units and recipient entities on all procurement issues, while delivering support on all stages of procurement cycle. Drive end-to-end biding and proposal evaluation activities through preparation and distribution of invitations to tender and contracts. Sign procurement orders in accordance with authorized limit, while submitting cases to Local Committee on Contract and Headquarters Committee on Contracts for review and approval. Own control over negotiation process, including dispute settlement arising from contracts. Conduct in-depth market research to identify new technologies and products/services as well as recommending potential supply sources. Enable complete compliance with contractual agreements as well as assess and recommend amendments and extensions of contracts. Drive procurement activities in accordance with UN/UNHCR rules, regulations, policies, and strategies. Enable effective implementation of contract strategy in team, including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers etc. Ensure promotion and compliance with the regulations established by the Contracts, Assets and Procurement Committee (“CAP”) and the Advisory Committee on Procurement (“ACP”).
• Accomplished consistent implementation and operationalization of integrated supply chain processes by actively participating in entity planning process.
• Formulated and implemented supply chain work plan comprising of supply chain forecasts as well as priorities and anticipated requirements and disposals.
• Exercised strong leadership skills to spearhead work team and plans, allocate work assignments as well as coach, train, and monitor staff, while participating in recruitment and selection of new staff.
• Successfully implemented sourcing strategies under situations of urgency and high risk, outlining corresponding risk mitigation measures, quality management, cost savings, legal considerations, payment conditions, and customer relations.
• Achieved best value for money principle through implementation of cost saving and reduction strategies.
• Developed and integrated proper monitoring system and control of procurement processes, including organization of RFQ, ITB or RFP.
• Planned and delivered robust training session to team and CO operations, as well as project and government staff on procurement.
Direct all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities. Provide guidance to requisitioning units and recipient entities on the full range of procurement issues at all stage of the procurement cycle. Prepare and distribute invitations to tender and conduct all aspects of bid/proposal evaluations. Develop and implement strategies and innovative solutions to resolve issues/conflicts of complex procurement projects. Establish and maintain work program and schedule for ongoing contracts and newly-planned ones. Deliver expert advice to WFP staff and external partners and governments to build capacity to take strategic and proactive approach to procurement of food and non-food commodities and services. Implement strategic procurement for projects assigned in the Business Unit. Maintain under constant examination production patterns in exporting countries. Examine productive capacities and performance of manufacturers to identify supply sources. Analyse procurement requests and ensures appropriateness of technical specifications. Contribute to the development and revisions of institutional procurement policies and procedures. Develop standards and criteria for the evaluation of goods, services, and supplier capacity.
● Performed market research to determine market developments by analysing statistical data and market reports on the world commodity situation, production patterns, and availability of good and services.
● Identified new technologies and products/services by evaluating potential supply sources and incorporating research results into the procurement program.
● Delivered oversight, guidance, and support with/to COs with complex procurement needs on implementing best practice procurement policies and procedures, ensuring a strategic, forward purchasing approach to procurement in compliance with wider Care policies, standards and regulations.
● Directed the implementation of highly complex procurement projects in COs to ensure successful procurement of food and non-food commodities or services.
● Acted as senior procurement and contracting expert with responsibility for the world-wide procurement of a wide variety of supplies and services associated with highly complex contracts and procurement activities.
● Employed sourcing strategy and e-procurement tools focusing on the development and management of the rosters of suppliers as well as utilisation of-sourcing module in accordance with Care Procurement Groups’ goals and standards.
Plan, develop, coordinate and manage all procurement activities and contractual aspects of projects related to procurement of diverse services and commodities, such as information technology, electronic equipment, office supplies, and furniture, for the Regional Office and conduct market analysis. Conduct all negotiations of contracts with vendors and suppliers, with particular attention to price, availability, and conditions, including the negotiation of disputes arising from contracts. Review, approve, and process all requisitions from the Lagos office, as well as prepare procurement documents to be processed by the United Nations Industrial Development Organization. Monitor quality of ordered items and services, ensuring minimum standards are met in collaboration with technical departments. Provide guidance and supervision to new staff. Ensure compliance with all legal and regulatory requirements. Keep comprehensive and accurate records of all purchasing activities. Supervise, Manage and maintain equipment, facilities, and fleet, transport assets maintenance/management contractors. Supervise material issuance and store inventory management, Develop and implement a vendor sourcing, categorization and appraisal system. Participate in procedural process reviews and cost budget analysis. Coordinate staffs and material logistics (Air/Land/Sea) and process mission orders forms and supervise Admin documentation, reporting and archiving
Key Accomplishments:
Served as procurement and contracting expert with responsibility for technically and legally complex procurement operations for a wide variety of supplies and services.
Formulate strategies and design innovative solutions to resolve issues / conflicts for complex procurement projects.
Coordinate and provide logistics and administrative support to on-going air, land, sea, or rail operations in field missions, i.e., provide management of the flow of materials between point of origin and point of consumption in order to meet requirements of field personnel.
Monitor implementation of MSD work plans and priorities, flagging areas where implementation is other than implementation benchmarks, through analysis of KPIs, with special attention to sensitive areas that impact mission operation or strategic reserves.
Collaborate with Department of Safety and Security (DSS) and Head of Office to ensure Minimum Operation Security Standards (MOSS) compliance for vehicles, office, and residential premises.
Develop inventory and asset management controls and conduct physical inventory checks.
Supervise and provide guidance on financial administration and management information.
Supervised all the activities associated with the planning, assigning, and directing of operations; also executed financial policies& procedures, applicable regulations, addressing complaints and swiftly resolving problems. Controlled all the supply of diesel, maintenance of generators, electrical repairs, facilities, resources, and office supplies. Delivered active support in preparation of budget, reconciliation of accounts, and general ledger.Managed all the administration duties which include transaction and payments, data entry, code & authorise purchase orders, also handle all purchase requisition/order within the purchasing authority.Oversaw the filing, storage and security of documents and sustain the leave management system.Regularly participated as the part of the process and mentored and trained subordinate staff, also organised reports handled travel agreements, admin related bills, hotel bills, telephone and car rental bills. Utilised key skill expertise to maintain fiscal records, arranged reports, replenish inventory, and price list.
Key Accomplishments:
Tactfully involved in negotiating price with supplies, as well as conditions of contacts with the legal department; complied with the knowledge of applicable rules, legislation, regulation, standards and best practices.Fostered congenial relation with the suppliers (Vendors) and sourcing new suppliers for future products.
Predominantly functioned with the internal and external stakeholders to determine procurement needs, quality, and delivery requirements.Contributed as the part of a process which involved invitation, assess and awards/recommend supplies tenders, bid, quotations and proposals.
Deftly steered organisational focused participations and administered contract performance, including delivery, receipt, warranty, damages, and insurance as well as issuance of items going out of the warehouse and efficaciously coordinated logistic support to ongoing land, air.
Presided the process of identifying training needs of drivers and admin assistants; directed logistics plans for operations and logistics contingency plans, also implemented logistics support policy, processes, and methodologies to ensure accountability, timely and cost effective releases of cargos along with personal.
Devised and formulated plans, budget requirement and deployment time lines for new operations to adherence of the logistics process and governing standards. Spearheaded all the contact line for Board members, staffs’ management, Pabx, Internet; effectively upkeep of standard operating methods to manage logistics operations.
Managed day-to-day operations, which included circulation, lending if information service in the library, bibliographic, lending, serial processing, cataloging, and classification of Library materials.Played integral role in setting up and organising of library materials controlled all the ordering and receiving of library materials.Efficiently dealt with inventory control and handled the information technology systems in the library.Circulated Library collection of books, journals, magazines and newspapers worthy of the library. Oversaw and controlled all library duties which contained e-library, databank, e-data bank, routine stock tiding and stock control. Sourcing of information and other related documents and converting same into soft copies for easy storage and retrieval.
Key Accomplishments:
Upheld superior level if expertise in the installation of legal library materials and software for judges in the tribunal, also delivered customer services and answering of enquiries to library materials. Pivotal role in the research both online and off line in identifying relevant information.
Set up of adequate system to assure that data is entered into the system relating to library equipment’s and materials, also confirmed that transactions are properly recorded and evidence of receipt forwarded to the finance department for supplier’s prompt payment.
Collaborated with finance and procurement department to streamline the process related to the library material.Meticulouslyorganised library records and setting up library exhibition. Maintained a database of all outputs of the library and of all relevant information related to the tribunal.
Proficiently performed and maintained the e-library according to international standards.Performed numerous functions related to the provision of documentation and library services.
Directed daily office administrative support to the manager, also managed and accounting if petty cash spending. Actively monitored certain purchases and maintained tight inventory control. Executed and managed certain duties such as filing systems, employment agreements, reporting on benefits payments. Continuously evaluate processes and management of staff members related to processing of appointments, promotions, approval of appointment and promotion, skills development & training, welfare, discipline, performance, evaluation and channel of communication.
Oversaw all repair and maintenance of computer and office equipment. Orchestrated establishment and make certain that transactions are properly recorded and entered into the system.
Arranged and reconciled general bank statement, also rearranged the leave management systems, professionallyrespond to enquiries.Prepared and reconcile general bank statement.
Coordination of the units in the department through effective interacted withthe managers. Make sure that the compliance and adherence to internal control process and procedure.
Contributed and managed proper development of the facilities of the department, also initiated the preparation of draft memoranda and speeches. Expertly handledproper records of official files, and other documents.
MBA
B.A. (Public Administration)