Sulfitha Hakkeem

Dear Team,

I hope this email finds you well

I would like to submit my candidacy for the position as Document Controller . Being a graduate in Computer Engineer, I am looking for a job in Dubai. I have 2 years of UAE experience as a Document Controller and as Administrator, I can handle any other process where I can learn and put efforts to build my career as well as organization goals.

Hands-on experiences by Passing various Customs declaration in Dubai Trade, Applying Certificate of Origin in Dubai Chamber Attestation of invoices from MOFAIC, Providing person pass & Material pass from PCFC .
I have attached my resume, which further details my skills and educational background. Please dont hesitate to reach out. if you have any questions about my knowledge. I look forward to the opportunity to speak with you further. Thank you for your time and consideration.

Visa :Husband Visa

Am looking forward to hearing from you.
Thanks & Regards
Sulfitha Hakkeem

• Preparation of pro forma invoices as per Customer requirements & Custom Documents essential to carry out the shipment from Jebel Ali to the Local Market
• Communicating effectively with internal teams, suppliers, and freight forwarders to obtain required documentation
• Coordinating with external agencies and government authorities to ensure timely approvals and permits
• Maintaining organized and up-to-date records of all export and import documentation
• Preparation of Export Documents and Manage Export of Steel Materials; arrangement of Logistics necessary to ship the materials from UAE to GCC countries like Oman, Bahrain, Saudi Arabia, and Kuwait
• Experience in FREEZONE clearance and clearing formalities
• Hands-on Experience with Passing of Various Customs declaration in Dubai Trade, Applying of Certificates of Origin in Dubai Chamber of Commerce, Providing Person
• passes & Material passes from PCFC portal, Attestation of Invoices from MOFA Preparing and reviewing of shipping documents, including commercial invoices, packing lists, and bills of lading
• Ensuring compliance with international trade regulations and customs requirements
• Coordination of Import of steel materials from India, China, Japan, Taiwan, Brazil, etc
• And handling the import process
• (Documentation, Vessel Data, DO, DD & arranging of trucks)
• Coordinating with various departments to gather necessary information for accurate documentation
• Generating reports and summaries as needed for management and regulatory purposes
• Proactively identifying and resolving documentation discrepancies or issues to prevent delays in shipments
• Negotiating rates and contracts with transportation and logistics providers
• Responsible in issuing in and out free zone pass required by client using Dubai trade system
• Communicate clients thru emails and calls
• Performs filing of documents
• Scanned, filed and transmitted various documents and adhered to digital filing procedures.
• Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
• Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.

• Preparing, organizing and storing information in paper and digital form
• Performed administrative functions such as data entry, Filing, and customer service
• Successfully managed the day-to-day operations of a busy office, including organizing and coordinating meetings, Filing, and other administrative duties
• Maintained accurate records for all office activities and transactions
• Assisted with the preparation and distribution of meeting materials and documents
• Handling Petty cash & Daily Reconciliation
• Developed and implemented efficient filing systems for documents and records
• Organized and maintained detailed records of all financial transactions
• Knowledge in ERP System

• To maintain and manage IT System
• Provided technical support to Customers, responding to inquiries quickly and accurately
• Resolved customer service issues related to software and network connectivity
• Monitored system logs, identified and rectified any technical problems
• Assisted in the development of training materials to ensure users are comfortable with the system
• Handling calls