Senior Associate Administration & Facilities
Nihilent Technologies Private Limited
Total years of experience :18 years, 11 Months
Taking care of Admin Helpdesk & Facilities Maintenance, client visits, Assets Inventory, Buying & Selling of company vehicles, Employee Engagement Activities, Guest House Management and Consumable Goods Management.
Employee Transport, Contract Manpower like security & Housekeeping staff, Mathadi Issues if any, Canteen Management, Equipment Maintenance (UPS & AC) and being in touch with technical team during breakdowns & preventive maintenance if any, Building Maintenance system like CCTV monitoring, Access control Recruitments, Purchases if any, Employee Joining & reliving formalities, Salary Inputs Processing, LMS and workers overtime & shift allowance calculations and statutory compliances like MPCB, MIDC issues if any.
1. Organisation - Honeywell Automation India Ltd.
Working Since Apr 2011 till date as Sr. Executive - Administration & Facilities.
Key Responsibilities: ➢ Factory Facilities Management - Housekeeping, Security, Pest Control, DG Maintenance record, MSEB Billing, Cafeteria Management & Access Control.
➢ Transport & Logistics - Managing workers & employee's daily transfers and material movement vehicles.
➢ Scrap Management.
➢ Sodexo Coupons Management - Managing Sodexo coupon distribution for Pune office.
➢ Time Office - Company access control system, OT & shift allowance process & issue C passes.
➢ General Work - Security & Safety (HSE), Facilities operation like plumbing, electricity & carpentry work, new project work, Stationery & Safety Materials, conduct Admin Induction program during monthly NEO session, Resolving factory related SOS, Maintain all statutory documents related to factory.
3. Organisation - Emptoris Technologies India Pvt Ltd.
From Jun 2008 to Oct 2009 as an Executive - Administration
Key Responsibilities: ➢ Facilities Management - Housekeeping, Security, MSEB, Pest Control, Monthly Billing etc.
➢ Time Office - Issuing access cards & generating monthly reports for salary processing.
➢ Tele-Communication - PRI Lines, EPBX, Mobile Connections, Report generation & monthly billing.
➢ Vendor Management & Purchases- Managing all the vendors and purchases for the company and signing effective corporate deals and contracts for AMC's.
➢ Events Management - Internal & External events such as quarter employee meet, Anniversaries & Birthday Celebrations, Client Visits and Annual Function as per company budget.
➢ Fleet Management - Prepare weekly roasters for pick & drop services, airport transfers with monthly billing.
➢ Travel Desk - Providing assistance to employees for passport, Visa process, Ticketing, accommodation in Hotels & company guesthouse, Forex, Onsite Mediclaim policy. Drafting Letters such as immigration letter, invitation letter & Indemnity bonds.
➢ General Work & Maintenance - Printing & Stationery, Maintain Company inward & outward, assets inventory & AMC's, Track Admin Portal, Maintenance of UPS, General lighting and its associated items and A/C units as per the checklist. Entering data into the database or HR system for maintaining accurate employee records. Facilities operations like plumbing, electricity & carpentry work. Prepare Policy documents like Travel Policy, Security & Safety Rules,
➢ Statutory Matters & Legal Compliance - Administer existing property leases, rentals, terminations and renewals, shop act license.
• Lead & Co-ordinate identification and purchase/lease of new properties.
• Co-ordinate (with plant engineering) & appointment of architects.
• Contractors, interior decorators etc. for new facilities.
➢ Reports - Preparing monthly SLA, reports for salary processing, Leave management, Travel Report & monthly admin expense report.