HR Officer
New Mowasat Hospital
Total years of experience :15 years, 4 Months
1. Processes staff reimbursements as per HR policies & procedures;
2. Validates and maintains invoices received from suppliers and provides it to Finance department post requisite approvals;
3. Notifies Govt. Relations for residence transfer formalities;
4. Responds to employee queries related to staff entitlements.
5. Records staff sick leave as per established standards.
6. Performs all aspects of personnel transactions as assigned.
7. Attends meetings as required.
8. Performs other related duties as assigned or requested.
9. Issues mobiles phones to staff post requisite approvals and as per policy
10. Receives staff mobile bills, prepares monthly reports and sends it for respective deduction (post requisite approvals).
11. Processes Recruitment expenses reimbursements.
HR/Administration:
Scanning, Filling, follow up all employees documents for renewals with company rep.
Providing new employees data.
Following up for the visa process of new employees
Receiving and forwarding new employees documents
Hotel and Travel reservation
Preparing new contracts for new employees
Maintaining employee files with all records and documents
Maintaining employees (Assets, Salary structure, Leave balance)
Attendance:
Maintaining weekly attendance checking (In, Out…etc.)
Employees time permissions
Checking overtime forms
Maintaining sick leave data of each employee.
Keeping track of employees absence
Secretarial Tasks:
Letters and documents: Writing, receiving, scanning, filing and dispatching with representatives.
Keeping a track of company’s letters in/ out
Letter forward to different departments
Scheduling meetings
Scanning, Filling, follow up all company licenses, insurance policies and 3rd party contracts for renewals
Sending circulars to branches, Official holidays, Company policies & procedures
Sending and receiving documents and information to and from branches.
Front Desk Tasks:
Attending calls
Answering customer quarries by calls & emails (Packages, Promotions, rates, availability)
Forwarding customer quarries to the adequate department.
Receiving and forwarding customers complains
Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence; designing filing systems; reviewing and approving supply requisitions, assigning and monitoring clerical functions.
Completes operational requirements by scheduling and assigning employees; following up on work results.
Keeps management informed by reviewing and analyzing special reports, summarizing information, identifying trends.
Maintains office staff job results by coaching, counselling, and disciplining employees, planning, monitoring, and appraising job results.
Achieves financial objectives by preparing an annual budget, scheduling expenditures, Bank Reconciliation, etc.
Carrying out day to day administration activity for allocated department.
Reported to the GM of the Company on all issues.
Preparing Daily time and attendance sheet of the Labour.
Calculating Salary of the Labour.
Preparing and Receiving cheques.
Preparing Quotation, Daily Sales Report, Data Entry, etc…
Fixing appointments, arranging meeting, training, Schedules, etc…
Keeping track of expiry date of registration renewal of the employees.
Carrying out day to day administration activity for allocated department.
Reported to the GM of the Company on all issues.
Able to create and compile effective written correspondence.
Communicates with internal and external customers.
Keeping track of expiry date of registration renewal of Office Documents.
Preparing Daily Time sheets of Office Staff and Field Staff
Handling Large Amount of Cash and cheques.
Office organisation -coordinates diaries, schedules, meetings, flight arrangements, etc...
