Project Support Administrator
Jones Lang LaSalle
Total des années d'expérience :7 years, 11 Mois
• Assisted the team in collecting and collate data for various reports
• Independently conducted tenant survey across Dubai Mall and managed the entire data entry (Examples of few tenants are Zara, Mango, Q Home Décor, Social House, NewYorker, Jacky’s etc.)
• Played a vital role in preparing the final report
• Involved in Proof Reading the reports, applying correct templates, fonts, colours, and following corporate guidelines.
• Scheduled meetings between contractors, vendors and Engineers
• Ensured delivery of the final report material in an appropriate way (Printing, Binding, Submission, etc.)
Joined the Start-Up team and played a vital role in setting up the Middle East operations for the company.Set up the Dubai office from scratch including arranging office space, furniture, visas for new joiners, company trade license, etc.In-charge of construction and implementation of local and regional administration systems. Arranged and handled all official documents, filing systems & procedures.Responsible for company’s trade license renewal, company’s lease renewal, etc.Worked closely with head office IT/HR/Admin/Finance.Main point of contact for Etisalat/Vendors.Managing employees’ personal records.Updating financials sheets, creating a summary of the financials and reconciling the online bank statement.Main point of contact for the bank.Raising invoices to clients and Inter Company Agreements.Preparing and coordinating for audits. In-charge of employee payroll every month.Handled end of service benefits and ensured smooth exit for employees leaving the organization.Assisting team with projects.Production of marketing materials (Brochures/Flyers, Prints etc.), including coordinating between Research, EMEA Marketing and 3rd Party Suppliers
Organizing events - Cityscape Dubai and Cityscape Abu Dhabi for the past three years.Creating and sending electronic mail shots to clients informing them about events.Creating and sending mail shots to company’s database on new research reports/markets news/C&W global reports via Concep.Monitoring client response to mail shots and reporting feedback.Key contact to journalists and regularly updating them with press releases on new reports that C&W global launch.Preparing RFP's, Team CVS and Case studies.
Worked with 3rd party supplier to design and create a Cushman & Wakefield Middle East Corporate Video.Updating the company website with regular updates and new reports.Managing company's database and marketing budget.Work closely with research.Managing company’s social networking sites
Managing Day to Day Activities
Processing of Residency Visa, Visit Visas, Labour Contract, Labour Card and renewals
Dealing with the bank on behalf of the company as an authorized signatory
Preparing departmental budgets and monitoring expenditures
Liaising with members of the senior management team
Arranging travel and hotels both locally and internationally
Coordinating activities within a department and liaises with other departments
Organizing events for the company
Arranging meetings, booking and preparing meeting rooms and providing/arranging hospitality services
Assisting with recruitment, public relations and marketing activities
Filing of correspondence in/out, and Personal records
Organizing office maintenance and repair work
Meeting with senior managers to review office performance
Arranging air tickets
Applying for Business visas
Hotel reservations
Issuing of LPO and collecting invoices
Taking minutes of meeting
Distributing the incoming faxes
Giving orders for stationeries, visiting cards, etc
Taking care of the incoming and outgoing couriers
And any other responsibilities given from time to time
Corresponding with clients
Handling incoming and outgoing calls
Providing customers to the sales lead
Managing and maintaining the database on a computer
Order tracking
Dealing with customer complaints
Doing follow ups on customers’ accounts