Senior finance officer
IFRC
Total years of experience :22 years, 0 Months
Mission to Liberia /IFRC Liberia Country office/ for Ebola response program
From March 27, 2016 to April 27, 2016.
-Closing of the books
- Working to advance document verification as per the IFRC finance guideline and give comment and submit to
- Budget control and Pledge matrix
Major Duties & Responsibilities not limited to
• Ensure that all policies and procedures are in compliance with IFRC policies, procedures, and IFRC procurement and finance policy.
• Ensuring that all expenditures at the end of the month are spent according to the budget and providing actual vs budgeted expenditure report and analysis.
• Assist the Finance Manager with timely and accurate monthly closing for the delegation and submitting a closing document for Finance Analyst in Regional Finance unit (Nairobi).
• Assist in the communication and enforcement of all finance and administration policies and procedures as well as the improvement of areas identified.
• Preparing the annual budget in conjunction with program personnel .
• Preparing monthly reporting in conjunction with Finance Manager.
• Closely Monitor all financial activities, and proactively keep the finance manager advice in all situations to improve internal control.
• Managing the project finance activities and financial reporting as per the scheduled deadline donors.
• Preparing accurate monthly cash forecast requirement for meeting the future spending, for each project.
• Review payment request documentations for completeness and indicating that the cash or check payment voucher has been accurately prepared, the transaction is authorized by budget holder, the documentation is complete and accurate, correctly coded and the cost is allowable.
• Ensuring that there are sufficient funds in the bank before any payment made.
• Review all bank/cash related payment and adjustment journals voucher regularly.
• Prepare bank Journal and ensure all supporting documentation attached before posting into CODA (IFRC Accounting Software)
• Doing monthly bank and account reconciliations.
• Prepare VAT claims on a monthly basis and submit to ERCA, follow up the reimbursement and advise the Finance Manager the status.
• Daily input into CODA system
• Current month originals finance documents to be filed according to the standard filing system and send to Regional finance office Nairobi
• Review outstanding balances on monthly basis
• Coordinate with banks for collection of bank statements, advices and etc.
• Performs other duties as assigned by the immediate supervisor
Major Duties & Responsibilities not limited to
• Checks the accuracy and correctness of settlement documents submitted by third parties and prepare the necessary voucher.
• Checks accuracy of vouchers, codes to the proper cost, site, etc. category and process monthly closing with WINPACCS - GIZ accounting software.
• Assists the project contact persons in submitting proper and complete documentation supporting their expenditures.
• Follow-up arrival and dispatch of documents.
• Verify cash periodically.
• Coordinate with banks for collection of bank statements, advices and etc.
• Handles bank and accounts reconciliation.
• Give guidance & on-the-job training to the section & site accounting staff as required.
• Prepare timely & accurate management reports as required.
• Send timely and accurate monthly accounts closing report to Headquarters.
• Ascertain proper settlement of projects receivable and payable.
• Processes travel expense documents.
• Check expenditure items for valid authorization, account codes and correct project to be charged.
• Co-ordinate with partner organizations, commercial banks, GIZ projects and the GIZ office Addis Ababa to clarify all kinds of financial matters.
• Performs other duties as assigned by the immediate supervisor
Mission to Liberia /IFRC Liberia Country office/ for Ebola response program
From March 27, 2016 to April 27, 2016.
-Closing of the books
- Working to advance document verification as per the IFRC finance guideline and give comment and submit to
- Budget control and Pledge matrix
Starting from September 2013 As Finance Officer at (IFRC) Africa Union & International Organizations Representation Office .
Starting from May 1, 2012 working in (IFRC) Ethiopia Country representation office as Finance Assistant.
Major Duties & Responsibilities not limited to
Ensure that all policies and procedures are in compliance with IFRC policies, procedures, and IFRC procurement and finance policy.
Ensuring that all expenditures at the end of the month are spent according to the budget and providing actual vs budgeted expenditure report and analysis.
Assist the Finance Manager with timely and accurate monthly closing for the delegation and submitting a closing document for Finance Analyst in Regional Finance unit (Nairobi).
Assist in the communication and enforcement of all finance and administration policies and procedures as well as the improvement of areas identified.
Preparing the annual budget in conjunction with program personnel .
Preparing monthly reporting in conjunction with Finance Manager.
Closely Monitor all financial activities, and proactively keep the finance manager advice in all situations to improve internal control.
Managing the project finance activities and financial reporting as per the scheduled deadline donors.
Preparing accurate monthly cash forecast requirement for meeting the future spending, for each project.
Review payment request documentations for completeness and indicating that the cash or check payment voucher has been accurately prepared, the transaction is authorized by budget holder, the documentation is complete and accurate, correctly coded and the cost is allowable.
Ensuring that there are sufficient funds in the bank before any payment made.
Review all bank/cash related payment and adjustment journals voucher regularly.
Prepare bank Journal and ensure all supporting documentation attached before posting into CODA (IFRC Accounting Software)
Doing monthly bank and account reconciliations.
Prepare VAT claims on a monthly basis and submit to ERCA, follow up the reimbursement and advise the Finance Manager the status.
Daily input into CODA system
Current month originals finance documents to be filed according to the standard filing system and send to Regional finance office Nairobi
Review outstanding balances on monthly basis
Coordinate with banks for collection of bank statements, advices and etc.
Performs other duties as assigned by the immediate supervisor
& Responsibilities not limited to
For enforcement of systems and procedures, especially in relation to storage and stock control
Developing cost of imported goods
Overall control of disbursements and collections
Provide assistance to the Finance Manager in the preparation of periodical financial reports
Follow-up daily cash balance in every bank accounts and prepared bank reconciliation
Prepare monthly payroll and handling provident fund of all staffs /More than 500 staffs/
Coding, posting and account analyzing
Participate in annual stock inventory and in the preparation of financial reports
Provides regular support and supervision to Finance team staffs under direct line management and assisting the finance manager in all finance related tasks
& Responsibilities not limited to
Prepare the analysis of cash need and submit fund request to the branch coordination office for the release of funds as per the organization cash flow procedure
Giving work and travel advances for employees and control the advance settlement
After submitting the proper invoice for settlement intensively checking and settle to their account
Preparing aging analysis of receivables and payables
Make sure that all documents submitted for payments have proper authorizations and checking inline with the budget of the project
Preparing checks for different payment and receiving proper documentation and receipts for the payments made
Passing journal entry and posting to SUNSYSTEM
Stock controlling activities
Performs different duties and related tasks as per the instruction of the superior
Assisting the organization on participating in different committees
& Responsibilities not limited to
Working in receiving department and my duties was receiving each material which is delivered to the company from different suppliers, counting the materials, checking the quality of the product and comparing with the vendor invoice, issuing receiving not and give copy to the vendor and report to store and finance.
courses: September, 2012 Graduated from ADMAS University College in Accounting with a BA Degree.
Completed 72 credit hours on Marketing Management from Unity University
in Accounting with diploma