SECRETARY AND OFFICE MANAGEMENT
KAHRAMAA
Total years of experience :15 years, 7 Months
Working closely with the Head, NWCC (National Water Control Center, Kahramaa) Qatar.
Responsible for all administration, secretarial, Event management and facilities management of this section.
Responsible for arranging meetings, conferences and press meets and manage overall event including decorations, reception, security, audio, video, catering, cleaning, waste disposal, fire and safety, gate passes, public relation etc.
Project management and supervising and coordinating work of contractors.
Responsible and focal point for all office supplies like furniture, various office equipments, consumables, stationery, commissary items, cleaning and building periodic maintenance.
Planning and execution of all IT Hardware and software installations, coordinating with IT department and follow up until proper completion as per specifications and recommendations.
All procurements through purchase orders from the vendors and maintaining the storage.
Civil, Electrical, Plumbing, HVAC, Fire Alarm systems, CCTV, Fire Fighting equipments, Fountains and Lawns, indoor plants, Electronic gate access maintenance etc.
All communications via email, telephone, fax and postal.
Record all incoming and outgoing correspondences, Photocopying, filing records and clerical activities.
Word processing and spread sheets works, preparing major reports, specification and budget preparations forms/ schedules and binding and distribution.
To draft and dispatch all the technical IDMs and memos
All coordination with external agencies and other Kahramaa Departments.
Arranging factory visits, travel arrangements and hotel bookings, coordinating with finance for payments as well prepare visit reports.
Organizing meetings, managing calendars and preparing presentations. Attend meetings prepare the MOM and disburse.
All documents and records maintenance of NWCC.
Any other administrative and technical duties pertaining to clerical issues.
Worked in Qatar National Bank, Qatar, as a DSA.
Introducing the Bank and its services and project the products and benefits of the same.
Meet new customers and provide the best service by opening accounts, arrange personal loans, vehicle loans, credit cards etc, process and follow until accomplished.
Attend to the customers’ calls any time and guide them with bank procedures and account maintenance.
Attend to the escalated discrepancies between the customers and the Bank, liaise and sort out their problems.
Responsible for technical, administration and day-to-day activities.
IT Project management and supervising and coordinating work of contractors.
Coordination between various distributors, and team members of the project support, Infrastructure, Service requirements and Quality development.
All procurements and maintain stock.
Handled many electrical and IT projects management.
Worked from planning to the completion of Ruchi Health Foods Ltd, 3Bn RS edible oil refinery project in India.
A 300 TPD edible oil refinery where imported crude sunflower, soya bean oils were double refined packed and distributed.
Aware of the plant shut down procedures.
I started my carrier in 1991, in a computers and microprocessor trainer kits manufacturing company as a Marketing Engineer.