Material Planner/Buyer Specialist
Suhail Bahwan Automobiles LLC
Total years of experience :17 years, 7 Months
ERP Applications Used:
SAP - MM Module
Dialogys (Renault System) - Electronic Parts Catalog (EPC)
Key Result Areas:
• Conducting order review and planning of parts based on consumption for Renault models Parts for 5 branches across Saudi sourcing from France & Korea
• Acting as a Procurement in-charge for Saudi operations
• Establishing systems and preparing stock requirement for new locations and existing location
• Accountable for:
o Planning the material based on consumption and for branch requirement (VOR parts) and issuing order to the vendor
o Processing the order to vendor for the parts requirement through Sea, Air and Courier based on the Weight and volumetric weight
o Creating purchase order for invoice received from the principles
o Maintaining a close coordination with the shipper and clearing agent for clearance the shipment and ensure the material reaches our warehouse on time
o Coordinating with the vendors and ensuring timely payment for them
o Reviewing the non-moving and slow moving parts at branches and plant level and find sources of liquidation.
• Facilitating system updates for identified parts with parts movement code, model codes for common parts, and link the supersession for parts movements
• Instrumental in raising claims for shortage, damage, price difference and wrong parts to principles and follow up for credit notes and payments
• Chalking out part master, purchase order, in-bound deliveries for in-warding stocks in system
• Conducting follow-up for local vendor payment
• Maintaining a track of the back ordered parts with principles and send expedite request
• Pivotal in maintaining of fill rate at around 97% at company level
• Closely monitoring the inflow & outflow of spare parts inventory for efficient management
Highlights:
• Holds the distinction of enhancing the filtrate from 93% to 96.7% and maintained the same till date
• Obtained 99% remittance from principles pertaining to claims raised
• Demonstrated excellence in implementing custom program for regular activities like purchase order creation, purchase request creation, inbound deliveries and part master creation in SAP
• Curbed the months of supply from 9M to 5.7M with continuous system and process improvement
• Carried out training session for the new comers monthly wise (catalogue & SAP)
• Conducted order review & planned parts based on the consumption
• Established the system & prepared stock requirement for the new locations
Job description:
• Part of Planning & Sourcing Spares Management Team
• Planning & sourcing around 2000 Spare Parts to fill orders with optimized inventory level for EMEA region (Europe, Middle East and Africa) region field location.
• Analyzing a Part requirement based on previous demand history with basic forecast setting knowledge
• Provide demand forecast to the suppliers every month by analyzing with the help of past demand
• Creation of purchase request based on the Part demand.
• Issuing enquiries for obtaining quotations from different vendors, analyzing the quotations and preparation of comparative statement.
• Negotiating with the vendor, consultation with the Technical team for approval and raising the purchase order as per purchase requests.
• Issue of purchase orders to concerned vendors.
• Publishing weekly open order report to respective vendor and follow-up for delivery in due time.
• Verification and clearing of supplier receipts, payment issues, follow up with finance team to ensure payments are made on time.
• Manage open purchase orders with regard to on time vendor delivery and accurate acknowledgement information
• Efficient handling of Inventory for ensuring ready availability of material to meet customer Targets
• Monitoring Inventory position in EMEA region (Europe, Middle East and Africa) region field location ensuring optimum stock available.
• Backorder Management
• Coordinating with PLM team for NPI/EOL products and setting right forecast methods for the parts
• Define areas of escalation and consistently follow up to define processes for resolution
• Scrapping the excess materials by Excess & Obsolescence process once in a quarter to maintain the inventory goal.
• Co-ordination with warehouse team for receipts and dispatch.
• Creation of source list and master data.
Achievements:
1). Award received for Best Planner performance for the Quarter for 2 times.
2). Total cost saving made for FY11 is $87, 137.28
Job description:
Responsible for procuring I.T & Non I.T commodities for the Clients sites in US from identified sources in a timely manner. The client is a major aerospace and defense corporation with its international headquarters in Chicago & is the largest global aircraft manufacturer The process involved the entire procurement cycle from receiving the purchase requisition in our queues to paying out the supplier for the delivered goods as explained below,
• The purchase requisitions are sent out for quotes and pricing from suppliers identified by the clients in the supplier database.
• Periodic call backs and follow ups are made with the client to get the completed quotes back within the turn around time. The quotes are then validated and submitted for order processing.
• Appropriate approvals are requested from the client if there are any changes in the price or the lead time etc. The order is processed as per the quote and sent to the supplier.
• Tracking the shipments & providing the delivery information to the clients and responsible for processing any changes to purchase orders as requested either by the supplier or customers
• Providing status to the suppliers on the payment for their invoices and resolve any errors made by the suppliers on their invoices which may stop the system from processing payment for that invoice.
• Interacting and working with the client base in US to identify new suppliers and solve any issues that may arise in procurement.
• Providing weekly reports on the closed & open orders.
Achievements:
1) Supplier Classification: - Identified method by which the suppliers can be further classified based on their commodities. Also helped in preparing Catalog where the requestor can order directly from the catalog.
2) Process Documentation: - Prepared a cost saving tracker where the price saved by negotiating with the supplier are updated also individually I have saved $25, 000 for my client.
Job description:
• We use to receive purchase requisition from the SDE (Senior Design Engineer) for which we need to get price quote from the supplier.
• Creating RFQ i.e. Request for Quotation.
• Selecting best suppliers based on cost, quality and lead-time.
• Approving requests of the suppliers
• Analyzing the quote and negotiate with the supplier for better pricing.
• Distributing periodical Purchase orders to Suppliers for the Parts supplied by them.
• Define areas of escalation and consistently follow define processes for resolute
• Interacting with North American plant Engineers to approve and sign Business agreements with Suppliers.
• Manage open purchase orders with regard to on time vendor delivery and accurate acknowledgement information.
• Co-ordinate with the commodity buyers, Material managers and Engineers in the Supply chain process.
• Releasing Payment to supplier - for all kind of purchasing.
• Handling payment related queries.
• Attending Buyer meetings to clarify the Purchase order issues.
• Analyzing the cost savings ( Productivity )
• Providing weekly reports on the closed & open orders.
Achievements:
1). A Spot Award & a Summit Award.
2). Received a certificate of Appreciation for maintaining 100% quality and turn around time for a quarter.