Procurement Supervisor
Dynamic Commerce Trading
Total years of experience :7 years, 8 Months
Lead and manage all sourcing, material requirements by following policies & procedures. Control all activities of the department to meet the target given by management. Maintain material procurement records and keep them current according to standards. Review contracts and maintain efficient file system in ERP to assure ISO 9001 compliance. Develop risk management practices to mitigate losses in the event of material shortage. Monitor and update relevant departments regarding changes of goods pricing by vendors. Evaluate spending and seek ways to improve, enhance the quality of products purchased. Regularly carry out market research on product pricing and expand vendor database. Ensure timeliness of deliveries and inventory management optimization.
Measure and report key purchasing and inventory data to improve regularly. Provide periodic reporting to management on purchasing, cost control and processes. AdHoc tasks and reports as requested by general manager.
Purchase of raw materials, spares & services at minimal cost & specifications. Oversee the services by vendors, collect accurate data and resolve any discrepancies. Coordinate purchasing activities with user departments to maintain optimum inventory. Weekly reporting to management on tasks and suggest if any improvements required. Recommend vendors and verify bids to ensure adherence to company policies. Communicate with supplier changes in orders, quantity, and adjustments. Maintenance of purchase order/invoice records in accordance with ISO 9001:2015
Ensure quality of all products received and feedback findings on inadequate deliveries. Report all concerns and problems to the Purchasing manager. Ensure friendly and courteous relations with vendors & work to identify future business. Assist with ongoing projects, additional job duties as assigned by the management. Provide training and guidance to junior buyers.
Carryout P2P process from RFQ, supplier selection, approval to delivery and payments. Compare and evaluate offers from suppliers
Review supplier quotations, negotiate prices and delivery terms.
Create Purchase orders in Oracle, issue and follow-up on approvals.
Ensure all documents are in conformance with ISO 9001:2015. Handle overseas procurement and increase vendor database. Prepare expenditure reports and participate in monthly meetings. Carry out Inter-company material transfers with suitable logistics. Monitor Forecast vs. Actual budget on quarterly basis and reconcile. Audit supplier performance and maintain evaluation records.
Carryout entire P2P process from RFQ, supplier selection, approval to delivery and payment. Analyse quotes, prepare bid comparison, and followup on financial and technical approvals. Keep track on progress, reception of goods and services, ensure quality and compliance. Arrange weekly demand planning meeting and integrate requirements into the purchase plan. Negotiate price with vendors and establish yearly contracts ensuring lowest price on long term. Ensure information is available in the local ERP system for requester reference. Assume responsibility for all aspects of procurement for business unit. Coordination with the HQ procurement team on overseas purchasing. Ensure compliance with the company Procurement guidelines and finance department. Support and advise management in annual budgeting on aspects related to cost savings. Receive invoice and prepare them for payment, ensuring timely approval and payment. Supplier relationship management in collaboration with feedback from user departments.
Handle entire Procurement department for $20 million USD project. Choose suppliers and work out service agreements, annual service contracts. Evaluate market prices and negotiate quotes from vendors to obtain the best prices. Negotiate contract commercial, technical terms. Material coordination and expediting supply for overseas orders. Resolve problems concerning transportation and customs clearance. Manage stock control, storage, delivery & resolve any discrepancies. Coordinate with accounts team on budgeting and provide guidance.
Responsible for day-to-day purchases. Administer and coordinate on new vendor selection and evaluation. Collaborating with vendor on supplier validation process. Summarizing unfavorable terms and conditions in vendor contracts. Carrying out proactive renewal of all vendor contracts. Contact and developing supplier relationships to get the best price. Work with accounting team to resolve vendor Invoice issues.
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