Procurement, Contracts, and Administration Manager
DAI
Total years of experience :0 years, 11 Months
Managed Procurement, logistics, inventory, and all administrative tasks along with required reports and track records in compliance with USAID rules and regulations.
•Followed up on the procurement plan and budget preparation and quarterly review with technical team.
•Worked with the technical team in preparing the technical scope of work and selection criteria's; Prepared and the tender RFP/RFQ and followed on the tender process.
•Selected and coordinated with the technical evaluation committee members, scheduled any needed meetings with the bidders for clarifications, finalized the selection process and reports.
•Prepared contracts and followed up on vendors commitment to fulfill the terms and conditions of the contract.
•Supervised the procurement staff to ensure compliance with guidelines of procurement process and payment processing through the system.
•Managed inventory and track records based on USAID and DAI regulations, and ensure that inventory records are updated as appropriate by the administration team.
•Followed up on all aspects of office management and administrative matters.
•Coordinated with IT Manager on provision/assignment of computer laptops to new staff.
•Supervised the administration team to ensure full support to the management and technical team regarding organizing project events, meetings, and workshops.
•Managed petty cash, ensuring petty cash policies and procedures are in full compliance.
•Works directly with Director of Finance and Operations on special projects including performing periodic audits and spot checks to monitor compliance. Achievements:
➢Successfully managed a key technical project for about one million USD through publicly advertised tenders from inception to award and related contract management and meeting the terms and conditions.
➢Supervised operational procurements prepared by the team for about 1 million USD and all logistical issues.
➢Managed and followed up on administrative issues, event, and office restructuring and set up.
➢Structured and followed up on inventory tracker in the system and submitted the mid-year inventory report to USAID.
➢Prepared and submitted the ISTD tax exemption report according to the USAID and government of Jordan regulations.