Senior Procurement Officer
Sab Express
مجموع سنوات الخبرة :17 years, 10 أشهر
Ensuring Budgetary & Cost Reduction Saving in All Areas of Business for Strategic Sourcing.
Ensuring Savings are Recorded in Reports Monthly Basis for Management Review.
Ensuring Contract Tracker are Up to date and Timely Preparation of Contracts before Expiration Daily,
Weekly & Monthly Basis.
Ensuring after Reviewing of Drafted Contracts, shared with the Vendors for the Review and Signing from
Vendor Side.
Ensuring Upon Receiving of Final Contracts from Vendors Including Comparison & Vendor Evaluation for
Final Review to share with the Management for Final Decision and Signing Off.
Ensuring Procurement Team are Timely Processing of PR's/ RFQ Submission/ PO's Creation & Issuance by
using Correct GL & Cost Center before Management Approvals on SAP Day to Day Basis.
Ensuring Timely Approvals from Management to Issuance of Orders to avoid any Kind Failure in Good &
Service Delivery.
Making Sure GR Processing Timely, Based on Materials & Services Received.
Ensuring Received Invoices, Validating from Concerned Departments and Submitted from Procurement
Team to Finance for Booking & Vendor Payments.
Ensuring Procurement Team doing Best Practice in Negotiation with the Vendors and Bringing Cost
Effective Solutions with High Quality Standard as per Business Requirement.
Ensuring Procurement Team Registering Vendors and doing Selection, Based on Competitive Pricing &
Quality and Evaluating Vendors by maintaining their accurate records in Data Base.
Ensuring Procurement Team Submitting STC Billing/Invoices & Master File on monthly Basis.
Ensuring Procurement doing Timely Processing of Staff Mobile Deductions, Follow Ups on Approvals with
Department Functions Heads within the Time Frame.
Ensuring Procurement Team Timely Arranging all Business Travels i.e., Tickets, Car Rentals & Hotels.
Ensuring Procurement Team Timely Issuing Exceptional Tickets Requesting by HR / Meeting Rooms for
Training Purpose & Arranging of SCEGA/SECB Approvals.
Ensuring Procurement Team Maintaining Tracker for the Delivery Performance & Follow ups for Material
Delivery with the Vendors on Weekly Basis.
Ensuring Procurement Team Handling Day to day tasks from all departments (IT, FA, OPS, Retails,
Clearance & FedEx etc.) which are coming to us daily.
Ensuring Procurement Team Timely Updating of Trackers for Review and Performance on Each Area of
Business-like Contract, Landlord, Manpower, RFQ & Saving Tracker
Responsible to do sourcing Internal ABB Globally & Locally, 3rd Party Suppliers Local & Foreign for Product, Project & Services etc. · Responsible Upon receiving of requests from SALES/Project and Service Teams, based on FCM-BOM (Forecast Model - Bill of Material) I initiate the PO process immediately on SAP to issue purchase Order to the suppliers. Responsible to send RFQ’s and arrange Quotations from Suppliers for the Projects requirements. · Responsible upon receiving of Manual Purchase Requisition (PR) from Project, Sales & service teams for product, service, Demo & Warranty units and making Purchase Order on SAP and for spare parts orders entering on Business Online (BOL) as well. · Responsible to negotiate with the 3rd Party suppliers for special discount to achieve savings for Targets. · Responsible upon Issuance of purchase order entering into Order Entry Sheet Shared with SCM-SALES Team for Finance revenue, Logistic Tracking purpose and follow up for Oder Acknowledgement and Materials from ABB Global, Locally and 3rd Part Suppliers as well. · Responsible Follow up for Order Acknowledgement & Material weekly twice on Specific dispatch date and advance alert to ABB factories & 3rd Party Suppliers before dispatch to achieve 100% OTD (On Time Delivery) & ROTD (Request on Time delivery) for customer. · Responsible for the Pricing of supplier invoices should matched with purchase order value in order not to Dispute supplier payments especially for ABB’s. · Responsible upon receiving of CIT List (Cash in Time) from SAS Team for ABB to release, Flag, Unflag their invoices payments on time in monthly proposal. · Responsible monthly reporting of CA, CR & TCI to achieve savings for SCM Targets. · Responsible to improve 3rd Party TOP ( Terms of Payments) · Responsible for Supplier Registrations on Workflow arrangement of documents as per SAS Team requirement according to the ABB policy and guidelines. · Responsible to check supplier acknowledgment on Specification, Part Number & Prices as requested as per sales team requirements and make sure accuracy later not to face any issue by finance while invoicing of payments. · Responsible submit supplier invoices hard & Soft Copies on time to time for their invoices payments especially for 3rd Party Suppliers. · Payment request on workflow for 3rd Party suppliers on time and advance payments as well · Responsible to follow up with the SAS team regarding supplier payments on time.
· Responsible to maintain Documentation relate to (PO, PR, Offers/Quote, Order Acknowledgement & Communication) in filling & in SCM sharing folder for Internal/External Auditors.
Training & Working Skills on Following: · Pro-Supply+ and upload supplier information, add their contract in PS+ · Pro-Procure for Projects related supplier RFQ’s for tracking and more visibility. · SFDB (Saving & Forecast Database) Overview input 3rd Party Suppliers savings. · BOL for Order processing & C-BOL for Tracking & Documentation purpose. · SAP skills working on MM Module (Material Management) in Purchasing, Logistics & Finance area and Reporting. · Knowledge of Vend Line Items, Invoicing payment process Status. · Good knowledge on Sales order, Quotation & PR process. · Training Attended as Follow: · SCM Training on Service Purchasing Process, PR, PO, GR Service Entry & on Invoice Creation. · Supply Base Management. · Webinar Participation in ABB G T&C Training · Webinar Training Responsible Sourcing · Refresher Training on " Incoterms"; (Saudi Aramco KPI Performance Improvement) · Webinar Training - ABB Make or Buy Process and Tools. · VMI Training - PA SCM Webinar - Vendor Management Inventory. · PA SCM Webinar - e-Sourcing. · PA SCM Webinar Time Blocker for Supplier Qualification Process. · Training on Quality & Opex Orientation - Group 2 (SCM, Controllers, HSE, HR, Sales, Bids & Proposals). · PA SCM Webinar on Conflict Minerals. · PA SCM Webinar on Engineering
Responsible to look after Inbound - Outbound Operations throughout from 3rd Party Aramex.
Responsible Pre-Alert to 3rd Part Aramex with the Shipping Documents in Order to Receive Shipment.
Responsible to Coordinate with Freight team Regarding Damages & Missing Claims against New Shipments Arrivals.
Responsible to Receive GRN’s include RC’s through 3rd Party and match with the Shipping Documents, Invoice, DN, AWB# to Process the Receiving.
Responsible to process the Receiving in Oracle Application System and Record in Inbound Tracker.
Responsible to send Finance & Demand Planning Department of Shipment Receiving Confirm with the complete set of Documents in shape of Hard & Soft copies through System POR’s, Customer Invoices DN’s on Weekly Basis.
Responsible to Receive orders from Sales Department to process for Bulk, Extra Mall and Zonik Depots Orders for the Purpose of Sales & Distribution to Local, Export Customer and Zonik Depots.
Responsible to submit the order to 3rd Party (Aramex) for the Packing List and after process Encoding Invoicing from finance for the dispatch purpose from Aramex.
Responsible Orders Executions till reach to customers and Follow Up through Aramex Tracking System.
Maintain Inbound & Outbound Summary on Daily Basis.
Responsible to Check the Availability of Stock on Different Stock Points for Bulk and Extra Mall and Depots Orders fulfillment.
Responsible to receive all Bulk and Extra Mall Sales Orders Invoices and Proper Documentation into the file of day to day Order Processing.
Responsible to coordinate with 3rd Party Aramex Operation Team to Recover the Damage & Missing Claims for in transit Shipments those Dispatched to customers & Extra Mall’s & Depots.
Responsible to Receive the Proof of Delivery (POD’s) from 3rd Party and proper filing of POD’s Received from Bulk, Extra Mall, Zonik Deports & Retails Orders.
Maintain the Log Files into the Excel of Bulk Extra Mall & Depot Orders for the Tracking and updating of POD’s Status.
Responsible to Depot Transfers from Center Stock Point (3rd Party Aramex) to the all Zonik Depots in KSA on Oracle Software and send to the Pre-Alert about Stock Movement to the Zonik Depots.
Responsible to Zonik Retail Outlets Transfers from Center Stock Point (3rd Party Aramex) to the all Zonik Retail Outlets in KSA on Oracle Application Software and send to them Pre-Alert about Stock Movement to the Zonik Retail Outlets.
Responsible after all inbound receiving & Outbound Orders Processing make In-Outbound Report and Submitted to the Management on Daily Basis.
Responsible after all Orders Processing make Dispatched Order Report (DOR) and Submitted to the Management on Daily Basis.
Responsible to Measures the Inbound & Outbound KPI’s on Daily, Weekly and Monthly Basis and Submitted to the Management on Monthly Basis.
Responsible to prepare the BOM (Bill of Material) Documents on OPM Live Oracle Software through Weekly Master Production Plan and MPS Plan.
Maintain the Log Book for BOM (Bill of Material) Receiving.
Maintain the Log Book for BOM (Bill of Material) Milling & Coating Material.
Receive Purchase Order from Export & Local Customers and Orders entry into the OPM Live Oracle Software.
Prepare the shipments on the OPM Live Oracle Software and make Delivery Orders.
Daily Production Request.
Export Order Status Report through MPS Plan, FG Stock & Pending Order.
Make Sale Orders Calculation of Normal, Bonus & FMS for Customer shipments Delivery.
Prepare the Manual Invoices to Custom Clearance for Export Customers.
Responsible for all orders invoicing before monthly closing from Accounts Department.
Prepare the Material Shortage Report through Weekly Plan & Date Entering into OPM Oracle Software.
Assist to Planning Manager to make Weekly Production Master Plan.
Sales Orders Booking in OPM Oracle Software.
Customized Reporting through OPM Live Oracle Software i.e. Shipped, Unshipped Normal, Bonus & FMS Sale Orders, FG Report, Pending & Outstanding Order Status and Stock in Hand.
Generation of Packing Lists for Export Shipment from OPM Oracle Software and make as per the MOH (Ministry of Public Health) approved Product Codes and Description.
Responsible to Creation of Product Codes in OPM Oracle Software from QA for Export and Local Customers.
Responsible the Registered Product Prices for Export and Local Customers as per the Company Standard Public and Pharmacy Prices while entering the Local Sale Orders into the OPM Live Oracle Software.
Checks daily with the coordination of the Head Storekeeper, all system authorized storeroom requisitions for timely preparation and issuance of items.
Prepares all items requested as per the authorized system storeroom requisition, for timely pick up by the concerned department.
Ensures proper policy procedures are maintained for all stock items received and issued.
Ensures proper signatories are obtained for all storerooms requisition issues by the departmental authorized personnel and post in the system accordingly.
Responsible for receiving according to the approved order and proper arrangements of all stock items.
Maintains cleanliness, orderliness and functional arrangements of storerooms, cold rooms, stocks and equipment.
Checks and records F&B items expiry dates for follow up purposes.
Assists in storeroom inventories stock taking whenever conducted.
Performs duties common to all staff and other duties as may be assigned.
Responsible for Overall Performance of Company Logistics Dispatched Activities Inbound and Outbound from Warehouse.
Responsible to Formulate and Implement Supply Chain Strategies in Order to Develop and Execute Warehouse Operation with Cost Effective and High Efficiency and Services level in the Supply Chain Operation.
Responsible for Receiving Drums, Cans, Raw and Packing Materials from Suppliers Against the Proper Documents.
Ensure Clear and Correct Labeling, Ensure Everything in its Proper Place, and Ensure all Inventory Transactions are Updated in the System in Timely Manner.
Train and educate all Warehouse Labors on Safety and Security Procedures in Order to Achieve full Awareness Among all Staff to Reach Zero Accidents.
Register Documents, Receive and Process Incoming Sale Orders, Retrieve Information from Marketing Department, Coordinate Delivery of Material to Clients in an Appropriate Time Frame with Low Cost.
Providing Reports to Customers, Chasing Service Providers for Arrival Times / Information Regarding the Status of Material.
Transportation Planning for Dispatch to Customer.
Supervise two projects National Electronic Corporation (NEC) Nokia Siemens Networks (NSN).
Responsible to Maintaining the Software Warehouse Management System (WMS) Lahore, Islamabad & Karachi, Implementation & amendments According to Client Required.
Control the IT Issue of Warehouse Networking, Software Hardware Installations.
Rectify the Transactional Software Data according to Documents & Correct.
Supervise the Data Operators in Data Entry & Ensure the work of all Warehouses.
Responsible for Maintaining Inventory Records both in Warehouse Management System (WMS) and Excel Sheet.
Ensure Completion of data Entry and Proper Documentation before leaving Warehouse.
Deliver Excel Sheet to Client Regarding Inventory Status and any other Information required by client on daily basis.
Export data related to WMS on daily basis to Head Office for upgrading of Master file and website as well.
Ensure that balances of items showed in WMS and Excel Sheet must be matched with physical balances.
Perform any duty assigned by immediate In-charge.
Reconcile and match the WMS Software and Excel Sheet, Finalized and Reporting to the Manager of Inventory Controls / Logistics Officers.
Bachelor of Commerce from Punjab College of Commerce.
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