Syed John Ali

Headquartered in London, Subsea7 is a global leader in the delivery of offshore projects and services for the energy industry. Based in onshore, I am heading the team of Marine, Material and Offshore Personnel Logistics officer responsible for facilitating the movement of marine fleet, vessels, personnel, equipment and materials, offshore (and back onshore again) as required, in support of project work scopes. I am responsible for the implementation of processes related to Logistics while being knowledgeable and accountable for the specifics associated with operating in the Qatar & Middle East.

As a Project Logistics Lead, I report to the Project Manager and the Regional Logistics Head- AMEC Region.

Job Profile:

 Liaise with SCM Team, Project Management Team, Freight Forwarder & Marine Agencies in order to establish schedule for project marine fleet, men, materials and equipment.
 Liaising with Procurement Department on Shipment Readiness, Review Shipping Documents provided by vendor and make sure they are in order with Company’s Shipping SOPs and with destination country requirements and maintain track records of goods clearance.
 Confirm collection, dispatch, and delivery of shipment at destination on a timely manner, failure in which, investigate and take corrective measures.
 Make sure temporary shipments and Rental Equipment’s are shipped with due diligence and ensure destination country requirements are fulfilled. Also ensure, temporary shipments are returned under stipulated time frame in order to claim back duties and Taxes kept as deposits.
 Make sure the accurate Commodity classification codes are used while shipping equipment’s and materials. Identify where duty exemptions can be availed by virtue of HS Codes.
 Whenever DG shipments needs to be moved, get pre-confirmation on customs clearance from destination agent. Make sure such shipments moved with proper declaration. DG shipments needs to be moved, get pre-confirmation on customs clearance from destination agent. Make sure such shipments moved with proper declaration.
 Follow-up with freight forwarder on pre-clearance of Air Freight.
 Make sure appropriate type of truck, trailers are used for land Trucking and all legal permissions obtained for moving OOG Cargo.
 Participating in Risk Assessment and ensuring all the Logistics Operation are performed in line with the approved HSE procedure.
 Report any delays in customs or other associated authorities, identify reasons for the delays and work with PROs and agents, as necessary to maintain/ mitigate the delays. The root cause to be ascertained and take steps to avoid further occurrence.
 Assist on Vessel Mobilization / demobilization activities. Follow up with marine agents on Deployment of vessels and barges at Production fields as per client’s requirements and contractual obligation.
 Liaise with Destination agent on smooth berthing and customs clearance and material discharge.
 Update Service Request Ticket (SRT) to ensure that all necessary Service Orders are raised for call off the various transportation, agency and other 3rd party services.
 Review Agent invoices related to logistics and ensure they are in order with contract rates. Discrepancies to notify and oversea payments made as per agreed terms.
 Liaison with any Customs Clearance Agent to ensure that any/all necessary paperwork is duly processed prior to any material shipment and ensure that copies of all relevant documents are made available to all stake holders in due time.
 Assist on Offshore Crewing/ onshore personnel, if required, in the organisation of ground arrangements inclusive of airport transfer, inter port transfer and embarkation/disembarkation of crew at port.
 Provision of any necessary support Operation Team for Vessel Clearance activity.
 Necessary support to ad-hoc request/assistance as required by PMT.

Technip Energies; head quartered in Paris- France is a leading Engineering & Technology company for the energy transition, with leadership positions in Liquefied Natural Gas (LNG), hydrogen and ethylene as well as growing market positions in blue and green hydrogen, sustainable chemistry and CO2 management. The company benefits from its robust project delivery model supported by extensive technology, products and services offering.

As a Manager- Logistics, I am working on Engineering, Procurement, Construction and Commissioning (EPCC) contract by Indian Oil Corporation Limited (IOCL) for its Para Xylene (PX) and Purified Terephthalic Acid (PTA) complex project at Paradip-Orissa on the East Coast of India managing end to end Logistics solution for ODC, Super ODC, containerized and General Cargo from its origin until delivery at site.

Doosan Babcock is one of the leading companies in power and energy engineering, specializing in asset support, upgrade and modernization. They execute Turn Around Projects and deliver complimentary technologies, skills and value to customers across the world.

As a Logistics Manager, I am heading the role of logistics management for Major Turnaround 3 for our client Shell in their GTL Plant at Ras Laffan Industrial City, Qatar.

Job Profile:

 Managing cost-plus contract of facility management for TA Village.
 Supports the Turnaround Event Managers, Co-Ordinators and teams in delivery of key activities for Turnaround Plan.
 Works with the Field Turnaround Event Teams, Event Managers, Co-Ordinator, Planners and turnaround staff.
 Planning, Ownership and Delivery of TA Logistics Plan.
 Overseeing the Co-Ordination of all aspects of the logistics process.
 Interface with external contractors to deliver the logistics scopes like TA Village construction, Temporary equipment process, traffic management, interaction with lifting contractors for logistics scopes, Potable & Non-Potable Water Management, Waste Management etc.
 Overseeing the TA Village material stock management.
 Act in accordance with the Policy on Health, Safety and Environment and deliver all turnaround activities accordingly.
 Deliver Quality Turnaround Logistics Milestones and activities as per the agreed plan.
 Prioritize actions and enhance support for areas/jobs on critical path or that are behind the schedule.
 Participate in all daily/weekly Shell and internal progress meetings and follow up all pending/new actions as per priority set by the execution/management team.

Gettco Customs Clearance W.L.L is a subsidiary of Al Faisal Holding and a leading Customs Clearing, Freight Management and Land Transport Company in State of Qatar which provides complete Logistics solutions to its various clients.

As a Logistics Manager, I was responsible for General Management of the Company which includes Operation Management, Finance Management, Staffing, General upkeep and Maintenance of the vehicles and cost effective and quality procurement of spare parts and other accessories for the various vehicles.

Chemie-Tech Engineering & Construction-UAE is a Government recognized Multi-National & a Leading EPC Company in UAE having global presence in construction Industry. They are specialized in delivering turnkey projects; handling all aspects of Designing, Engineering, Procurement, Construction and commissioning of Bulk Storage Terminals.

As a Dy. Manager-Logistics, I am Heading & Managing the Logistics team responsible for import-export, dispatches- deliveries and other associated activities for various projects in different countries. I am reporting to Chief Procurement Officer (CPO) and working in close association with Project Directors/Managers and other Senior Management of the organization to develop and implement the operational Plans.

Job Profile:
 To conduct thorough survey and carry out research of the country where the project is located with respect to import-export procedure, documentation formalities, Implications of Taxes & Duties and any other Levies or Statutory Charges.
 Estimation and Budgeting of Logistics cost for upcoming projects in different countries.
 Preparation of Logistics Studies and Strategy for all the Logistics Movements by Sea, Air, Courier and Road Transports.
 Shipping and freight forwarding strategy that caters to all contingencies, limitations, difficulties related to Port, Vessel calling, Road Transportation, Customs Clearance Procedure, Port Operations, Detention & Demurrage charges, Port Handling charges, Port Storage and Timelines in Clearances, Documentation and Deliveries etc.
 Review of the Purchase Orders for INCOTERMS, Delivery Dates, Letter of Credits Terms and Conditions, Export-Import & Documentation formalities, Pre-Shipment survey and the Shipping arrangement.
 Logistics and shipment planning and tracking schedule at the inception of the project.
 Budgetary compliances, negotiation, substitutions, alternatives by working out various permutations and combinations to enhance the profitability of the targeted budgets.
 Ensure timely submission of MIS reports and take actions to support project.
 Adherence to ISO procedures, standard operating procedures, formats, documents, and approvals. Close out of orders & claims in line with approval procedure, receipt of invoices, bills, with full supporting documents and ensuring timely submission to finance for processing the payments.
 Working out frame agreement or rate contract arrangement with freight forwarding companies, Customs Clearing Agencies and the Transporters for Logistics arrangements including Shipping, Delivery and return of empty containers to the port terminals within free days without incurring any demurrages or detentions charges.
 Identify packing and preservation requirements as per Project Specifications and Client requirement and ensure that packing is done by the supplier is sea / air worthy.
 Oversee the staffs in team and review of draft shipping documents, ascertain and comply to the regulatory requirements.
 Co-ordination with various in-house departments for smooth functioning of the project.
Key Accomplishments:
 Earned Appreciation and Recognition by the Top Management of the Organization for putting in best efforts for pulling out many critical shipments from Tincan Island and Apapa Ports in Nigeria which was stuck there for several Months due to documentation and heavy congestion in & around Seaports in Lagos State, Nigeria.
 Made various route surveys in Nigeria along with the Transporters and clearing agents for feasibility of transporting shipments by alternative means like Barge and the Rail Network and successfully implemented it with the reduced cost and faster clearance and delivery time to the project site.

GPS is one of the leading ISO 9001:2000 EPC Contracting Company in Sultanate of Oman engaged in construction projects in Hydrocarbon, Petrochemical, Process & Energy Sector, Roads & Heavy Civil Constructions and Pipeline Integrity Management Services. GPS clientele include all major operating companies in Oman including PDO, Shell, OGC, Oxy, Oman Refinery and other Omani Oil, Gas, Water and Process Sector clients. It has a trading division as well responsible for procurement and supply of industrial products to the leading companies and for all the in-house projects.

 Expediting of purchase orders and co-ordination with overseas suppliers at various stages for timely readiness of material, documentation, T.P Inspection, its collection and choosing the best mode of shipment in consultation with procurement/ project team.
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 Liaison between the freight forwarder and government departments (Chamber of Commerce, Customs, Ministry of environment, Civil Defense, etc.) for licenses, import permission etc. to ensure availability of the imported material on time at site and seamless export of material on permanent or temporary basis
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 TA/Shutdown and Construction Projects:
 Finalization and Monitoring of various freight & fleet management contracts and certification of payments.
 Made Transportation arrangement of 8000+ employees during TA/shutdowns.
 Round the clock Transportation of all workman & staff from camps, their residences to project site.
 Around 150+ vehicles & heavy equipment handled during shutdown.
 Proper planning of all vehicles and heavy equipment to avoid downtime.
 Management & supervision of 10 Logistics coordinators, 300+ vehicle drivers and Heavy equipment operators.
 To carry out vehicle inspection as required by PDO, ORPIC & Other organizations.
 To make gate passes and journey plan for vehicle entry in the refinery.
 Arrangement of 3rd party certificates for heavy equipment operators whenever required.
 Arrangement of local country licenses for vehicle drivers and their timely renewals.
 To make transportation arrangements for workmen medical and Training programs.
 Shifting of material, tools & tackles as required by shutdown & construction team.
 Coordination with client for smooth logistics operation.
 Coordination with Shutdown Manager, Superintendents, Engineers for any logistics support during shutdown work.
 Excellent experience in handling Heavy equipments like Crane, JCB, Forklifts, Trailers, Boom trucks, etc.
 Transportation of Vehicles like Trucks, Buses, Minibuses, pickups, cars etc.
 To make arrangement of fuel such as Diesel/gasoline for operation of vehicles.
 Mobilization & Demobilization arrangements of employees.
 To make arrangement of customs clearance of Cargo from Seaport, Airport, Border Customs and its timely delivery to project site.
 Review existing policies and procedures and recommend amendments to address current needs and ensure adequate controls are in place.
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 Closely liaise with Customs and other Government agencies to recover deposits, claims, negotiate on demurrages, fines, penalties etc.
 Co-ordination with various in-house departments for smooth functioning of the project.
 Responsible for ensuring that all activities are carried out in compliance with company’s Occupational Health, Safety and
 Environment procedures.
 Responsible for identifying and filing of insurance claim for damage of cargo during transit and its settlement.
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 Making frequent visit at project sites, airport, seaport and border customs for a through supervision of the function, quality of display, illumination and resolving the complaints (if any)
 Research and implementation of initiatives for cost reduction and wastage.
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 Responsible for providing data for management information system by making monthly import-export and local dispatch reports.

Al Hassan Group of Companies, Muscat is Government recognized ISO 9001:2000 & one of the leading business groups of Sultanate of Oman. It has contracting, manufacturing and trading divisions. The company has grown to the largest distributor of electrical equipment, lighting products, energy management systems, transmission and distribution equipment, building construction, oil & gas, petrochemicals and water related products and services in Oman and Middle East region.

As a Logistics Executive, I was working under Commercial Department and was reporting to GM-, Commercial and to the G.M- finance of the group. Having a proven ability, I was responsible for the import-export, logistics and associated activities of various projects.