Process Engineering Document controller & Coordinator
Saudi Aramco Mobil Refinery Co.
Total years of experience :26 years, 9 Months
• Preparing Documents filing for Process Engineering section, Technical Department, the softcopies to network drive and hard copy to central filing system.
• Preparing Central filing to all documents related to OIMS 2.1 (Risk Assessment & Management), Working on Risk Study Items controlling by Database. Preparing monthly KPIs to OIMS 2.1, further more supporting to preparing in reports, presentations and assessments document preparation to OIMS 7.1 (Management of Change), OIMS 6.5 (Environmental Protection) and OIMS 6.6 (Regulatory Compliances).
• Preparing the PowerPoint presentations to Process Safety and Environmental group and providing the email correspondence as well.
• Working on SAP (Plan /Actual / Variance- “S_ALR_87013611”) - to check Refinery wide usage of Chemicals, Catalyst, Fixed catalyst and Amortized Catalyst to Finalize the Chem. & Cat monthly report (Opex monthly Report).
• Checking and preparing the report of monthly consuming variations in FCC catalyst, HF acid, Nitrogen and Water.
• Preparing monthly off stream Reports, Weekly Employee Engagement report, Monthly MOC report for (OIMS 7.1), preparing quarterly MOC audit report and handling TSRs status to area wise to Process section thru database.
• Co-ordinate with all other departments to ensure that Document Control activities of plant are correctly prioritized and are performed efficiently.
• Manage updating of all As-built drawings and documents of TSRs.
• Maintain and ensure all documentation is up-to-date as well as properly indexed. Coordinate, arrange and supervise reception, storage, archival, retrieval, and deposition of engineering documents as per the policies and procedures.
• Suggest and develop procedures and guidelines to provide efficiency, quality improvements.
• Developing Standard Operating Procedures that insure that transportation, storage, and loading procedure are aligned to serve our customers in a desired manner while securing the most economical positions available.
• Preparing Monthly Material Issue Reports and Stock Reports, Packing list reports.
• Participating in annual and on-going physical inventory program in order to confirm the accuracy and completeness of data records and to assist in identifying and resolving anomalies.
• Maintains inventory by conducting monthly physical counts; reconciling variances; inputting data.
• Weekly cross check orders/ Issued materials with Store keepers.
• Planning and scheduling the delivery of goods.
• Making sure that project deadlines are met.
• Developing Inventory processes, Implementing new techniques and procedures.
• Attending to queries of customers.
• Executive Sectary to Technical Manager.
• Department related all office works like distribution documents to concern departments, and distribution of mail replies, and received Contractor employees CVs to giving concerned section for short listing CVs. Short listed CVs for preparing interviews on telephone or walk in interview.
• Keeping tracker, files updated and preparation of reports.
• I was Preparing required data base programs in MS Access, and I was preparing Monthly and weekly reports.
• All administration works in SAP (Maintaining Human Resources data), working on Maintenance Work orders and Material Requisitions, etc.,
• Sectary to Operations Department.
• Related to office works distribution documents concern departments, mail replies.
• Preparing the Purchase request to Service Order materials to complete the Job.
• Worked on Files updated and preparation of reports. Checking the time sheets related Operation department.
• Preparing Meeting weekly and monthly reports. Preparing weekly open and close Service Orders reports to all sections of Operations Department.
Material issue / Material entries / Arranging transport the materials from C&F to Agencises or Distributors / invoice preparation of customers / Material control / Material survey / Weekly reports / monthly reports
Bachelor of Arts from B.R. Ambedkar University (English Literature, Administration, Sociology)
Studied / Awarded Diploma in Computer Hardware
Secured Diploma in Computer Application. It's covered Softwares are Dos, C, Visual Basic, MS-Word,, MS-Excel, Powerpoint, MS- Access, LAN, Oracle.