Executive Secretary
Zamil Industrial
مجموع سنوات الخبرة :43 years, 10 أشهر
Promptly prepares letters and other forms of business correspondences with other Departments / Business Units.
•Efficiently manage incoming and outgoing communication for and on behalf of the Director of Strategy.
•Maintaining a systematic and indexed filing system for documents for easy retrieval when required by the Director of Strategy.
•Records and monitors pending jobs and / or transactions for or on behalf of Director of Strategy and making sure follow-ups are taken on time.
•Updates the Director of Strategy about the progress or developments while he is out of office or on business trip.
Customer service:
•Efficient and effective handling of visitors, delegates and customers.
•Promptly and courteously attending to the needs of the visitors, delegates and customers.
•Records appointment of visitors and advises the Director of Strategy about such appointments.
•Arranges meetings and appointments for Director of Strategy by contacting and coordinating with concerned individuals or companies whether internally or externally.
Coordination functions:
•Attends to incoming and forwarded calls and takes accurate messages and passes those to concerned individual.
•Arranges flight reservations, tickets, hotel reservations to the Director of Strategy and other top executives.
•Promptly distributes all incoming faxes / mail / e-mails to the concerned departments as necessary arranging for deliveries through the internal messengers.
•Ensure implementation of the safety, housekeeping and discipline standard.
•Educate employees on company's policies and procedures.
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