Design Manager for Tendering support
ABB Transmission & Distribution, Limited L.L.C. Power System Division
Total years of experience :18 years, 7 Months
My experience in this company encompasses two phases as below:
IN 1ST. PHASE (IN HV SUBSTATION ENGINEERING DEPARTMENT):
Heading a team of Engineers providing Engineering support to Substation tendering department, involving; providing “Materials” and Man-hours” estimates, Tech. review comments on suppliers' offers, Compliance / Deviation statement and Bid comments, etc.
IN 2ND. PHASE, IN SUBSTATION SERVICES DEPARTMENT:
INITIALLY I WORKED AS PROJECT MANAGER WITH FOLLOWING RESPONSIBILITIES:
• For procurement of project related equipment & Materials floating enquiries to suppliers, receiving offers, making techno-commercial evaluations, placing orders, sending order confirmations, obtaining technical submittals, providing manufacturing / supply go-ahead, following up for delivery, etc.
• Managing, organizing, monitoring and controlling project progress, ensuring, they are going as per the Project milestones / schedule for various activities, like technical submissions, work completion etc.
• Getting approval from client / consultant of the completed work.
• Managing the changes and variations during project execution.
• Arranging sending invoices of the completed works and variation claims.
• Solving day to day issues at site.
• Ensuring Material Management so as to maintain production flow.
• Managing, monitoring, supervising and controlling affairs that could lead to “Risks”.
• Coordinating between Management, Construction team and Client / Consultant engineers.
• Representing company in Progress review meetings called by the client.
• Managing, organizing, monitoring & controlling all aspects in perspective of avoiding losses, mistakes and non-conformances and to further finding ways that could improve work efficiency during execution of the project.
• Ensuring the project is executed within targeted time and allocated budget, that conclude in happy & satisfied customers.
LATER ON I GOT ASSIGNED A TENDERING SUPPORT RESPONSIBILITIES AS FOLLOWS:
• Managing Tendering supports activities that included:
o Reviewing Tender docs and providing Bid/No-bid comment to the Sales and Management.
o Floating Enquiries to the "suppliers" & "sub-contractors" for the "products" & "services" falling in the Tender scope.
o Making comparative summary based on the receipted offers as described in (1.2 above), and including them into the "Cost estimation" of the Bid price.
o Coordinating and liaising with various internal departments for their inputs as required per the Tender requirements, e.g.
- Performance bank guarantee
- OHS Department's comments on complying with the Tender OHS requirements.
- Integrity & Compliance Dept.'s comments on compliance as per the Tender requirements.
- Preparing the "List of Deviation" for inclusion in the Bid submittal.
- Preparing the Bid submittal as per the Bid submission guidelines as described in the Tender requirements.
1. Evaluating Electrical equipment offers, making technical reviews on Suppliers’ submissions prior to onward submission to the client for approval.
2. Follow up with suppliers and liaising with the site construction staff and assuring on the time delivery of the targeted/scheduled work, etc.
Handling Electrical related assignments; e.g.:
• Evaluating Electrical equipment offers
• Solving day to day Electrical related issues at site.
• Ensuring Material Management so as to maintain production flow.
IN 1st PHASE (Marketing responsibility):
Included the following:
• Obtaining Pre-qualification of Company products from various Institutions, utility companies, Consultants, Clients, etc.
• Getting the Specifications of the company’s Products prescribed in the various Consultants and client’s specifications.
• Making periodic visits to the various consultants, clients, contractors, utility companies and other institutions and know the latest market activities.
• Making Technical presentations on company products and on various Technical L.V. Switchgear FBAs topics. Mainly that educating them about company capability of meeting International standards requirement.
• Compiling the data of the Projects in the Market and targeting the prospective ones and collecting their Projects documents, like Technical specifications, BOQs, Project drawings etc and providing to sales for making quotations.
IN 2nd PHASE (Project Management responsibility):
Included the following:
• After obtaining an order, it was being handed over to the Projects Manager. In a “Projects Handover meeting” wherein my responsibility was to receive all “Projects input documents, correspondence with the client and Consultant (if applicable) and the “Order Freeze document” in particular. I was then preparing a “Minutes of the Meeting” and then distributing to the respective participants along with their actions as required from them to proceed with the order execution.
• Organizing, scheduling, coordinating and advising the various functions of the company the priority to be followed by each of them, so that the Projects delivery targets are met within the allocated company budget and consistent with the targeted Profit margin.
Responsibilities Included the following:
Organizing, managing, monitoring, supervising and controlling the entire affairs of both the division of the company, that involved:
• Tendering, Sales, Design and engineering, administration, HR, Logistics (Material management, Transport and Stores, etc.), manufacturing, Quality control (Routine testing) Getting the Specifications of the company’s Products prescribed in the various Consultants and client’s specifications.
• Conducting a combined “Coordination meeting” of all function / department involved to provide them with the priorities of the company towards meeting the agreed delivery targets of different projects.
• In addition to above, conducting individual department-wise meetings with the department heads to discuss any problem in meeting to the decisions as agreed in the joint coordination meeting” and resolve the difficulty as highlighted in those individual “Department meetings”.
• Keeping closed track of the company’s Business objectives / targets. Conducting the periodic Management meetings and assigning downs stream “Business objectives “to each and every Department. Making action plans, assigning target dates with the participants agreement. Documenting, circulating and following up same from the participant as per the decisions of the meeting.
• Preparing monthly and Quarterly Financial business report and submitting to the owner in Monthly and Quarterly “Board meetings”.
IN 1ST. PHASE (Tendering responsibility):
Included the following:
• Organizing, scheduling, supervising, and monitoring all activity of preparing optimized quotations as head of department.
• Evaluating, checking, verifying, approving and giving value adding suggestions and alternative proposals for optimizing the quotations.
IN 2ND. PHASE (Quality Management responsibility):
Included the following:
• Organizing, scheduling, and preparing the Quality documents, i.e.; Manual, Procedures, Process flow diagrams, Check lists and formats, etc.
• Conducting meeting with the relevant departments’ heads to create quality awareness and their input in implementing the Quality management system.
• Establishing fault monitoring and data recording system.
IN 1st PHASE (Production Planning & Production Control responsibility - 3 years):
Included the following:
• Planning, scheduling, organizing, and supervising the Workshop capacity loading.
• Meeting and ensuring the delivery targets of the company projects, within stipulated man-hours and allocated budget.
• Ensuring availability of Factory materials just-in-time.
• Establishing, material Re-order level.
• Preparing “Materials Specifications” to establish the “ordering” and “Acceptance” criteria of the standard Workshop materials.
• Making, compiling, monitoring and establishing the Suppliers’ evaluation criteria, based on their Delivery and Quality performance.
• Preparing “Workshop code of Practices’ based on IEC & other international standards & specifications and implementing in the day to day manufacturing activities.
IN 2nd PHASE (Projects Execution responsibility - 1 year):
• Evaluating each “Sales orders” upon its receipt, for company capability of executing with regards to Delivery and meeting to other contractual and specification requirements.
• Scheduling, prioritizing and instructing the various company’s functions, the priority of their work in accordance with the delivery targets of the Projects in hand, and also of the “Rolling Plans” Of the projects, yet to come.
• Arranging Witness Factory test in coordination with the “Testing Dept.” & the Client.
Responsibilities included:
• Organizing, planning, scheduling, supervising, all Design and development related work to ensure, in time submission of the “Technical Submittals” to the Clients for their approval.
• Manufacturing Design and drawing document to the workshop.
• Preparation of the Standard Design and Drawing documentation based on the tested and proven previously executed jobs.
• Accompany to the Sales engineer in technical meetings and discussion, particularly for obtaining Approvals of the Project submittals.
Bachelors of Technology (Pass) in "ELECTRICAL" with 3.83 GPA I took admission after a long break of 24 year, i.e. in 1997 after 1973 when I passed; "Diploma of Associate Engineer's exam" in 1973.
A three year Course that theoretically could have been taken after 10th Standard (Secondary School Certificate - "Matriculation"), But due to heavy Competition, generally people having Intermediate (Higher secondary Certificate) OR ever Bachelors were taking admission, particularly in "ELECTRICAL" field. I took admission after Higher secondary Certificate "Intermediate" (12 Standard).
This was 12 Standard Examination (equivalent to "A" - Level)
