Recruitment Officer
Prince Mohammad Bin Fahd University
مجموع سنوات الخبرة :14 years, 2 أشهر
• Design and implement overall recruiting strategy
• Consult with managers and colleges to discover Faculty/Staff requirements and specific job objectives
• Write and post job descriptions on career websites
• Source candidates by using databases and social media
• Evaluate and screen resumes and cover letters
• Use recruiting tools like tests and assignments to assess candidates’ skills
• Conduct Online and/or In-person interviews
• Screen, process, track & verify employment applications
• Prepare and organize International career/recruitment events for face to face interviews;
• Coordinate with Recruitment agencies and recruitment job portals;
• Check & verify the background of each candidate, when needed;
• Prepare and maintain recruitments templates, documents and forms;
• Arrange the new faculty/staff arrivals and on-boarding in coordination with housing, transportation & colleges / departments;
• Prepare faculty / staff employment offers & contracts;
• Prepare new employee files and documents verification;
• Prepare recruitment policies in coordination with the Management.
• Coordinate with GR for the visa acquisition & paperwork and local iqama transfer;
• Create job descriptions, subscribe & maintain the international job portals, announce & manage job vacancies;
• Preparing Hiring Policies and Procedures
•Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
•Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
•Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
•Completes operational requirements by scheduling and assigning employees; following up on work results.
•Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
•Maintains office staff by recruiting, selecting, orienting, and training employees.
•Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
•Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
•Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
•Contributes to team effort by accomplishing related results as needed.
Manpower Project Operations:
•To manage the various activities of the client SABIC.
•Obtain 3rd Party Training & Certification for the Employees under categories of Riggers, Heavy Equipment Operators, Overhead Crane Operators, etc.,
•Prepare Policy & Procedure for the Salary Advance, Salary Payout, Vacation and EOSB.
•Prepare Project Planning, Budgeting and Profit & Loss risk management Reports.
•Obtain Temporary Gate Pass and Arrange the employee to attend Safety Orientation
•Assist the employee to obtain Permanent Plant ID.
•Prepare Employee Residence ID(Iqama) and Medical Insurance in coordination with Govt. Relations Department.
•Arrange for PPE and Safety Equipments based on the Plant Requirements.
•Create PO and arrange Quotations for the purchases of the PPEs and Safety Equipments.
•Work on CRM (Customer Relationship Management) program, to track the employees Grievances and the solvency ratio of the employee issues as per the company SLA.
•Route the Employee issues to the respective department and follow-up with them to solve the issues at the earliest.
•Employee Annual Vacation Calculation and Ticketing.
•Maintain and update leave summary.
•Annual evaluation project employees as per their contract with company.
•Calculate End of Service Benefits as per Saudi Labor Law.
•On-Arrival Arrangements for the newly Arrived Employees
Mobilization & Deployment
•Assist the recruitment team in mobilizing the selected candidates to the company.
•Coordinate with vendors in countries outside Saudi Arabia.
•Make sure mobilization process is followed properly.
•To create weekly, monthly and annual reports.
•Arrange air tickets coordinating with the ticketing team as and when necessary.
•Arrange airport pickup for the candidates and others as and when required.
•Enter the new employee data into the HR Database System and issue mobilization advice.
•Liaise with the HR team in respect to terms and conditions of employment, letters of contract and other mobilization related documentation
•Help to design/prepare mobilization process.
•Manages new employee relocation by determining new employee requirements; negotiating with movers; arranging temporary housing; providing community introductions.
•Improves organization attractiveness by recommending new policies and practices; monitoring job offers and compensation practices; emphasizing benefits and perks.
•Coordinate with the Client for Temporary Gate Pass to initiate the deployment procedure of the new employees.
•Prepare ID forms and supporting documents in order to proceed further with the ID process for the specific plant site.
•Coordinate with GR team to visit the plant and assist the employee to obtain the Plant ID.
Payroll and Invoicing
•Time Sheet Entry & Pre-Payroll Processing
•Enter the Employees Time Sheet and Overtime Details.
•Verify the OT Rates, Absent Rates and Leave day payments.
•Enter the Deductible and additional payables to the employees for the month.
•Verify the accuracy of the Admin Charges mentioned for each employee.
•Check the Total Payable to the employees and Receivable from the client.
•Using client SAP Portal to Prepare Invoices to clients.
•Follow-up with the client till the payment release.
•Send verified invoice with all necessary attachments as required by contract (For Manual Invoicing) to client or upload information for approval to client portal.
• Process Invoices and maintain Billing information
• Payroll and Invoice Management (JD Edwards EnterpriseOne)
• Employee Maintenance
• Time Sheet Entry & Pre-Payroll Processing
• Petty Cash Maintenance Report for the day-today activities
• Reconciliation of the Payable and Receivable for the respective project
• Process Employee’s leave/Exit and Termination settlement (ESB) requests.
• Calculate End of Service Benefits as per Saudi Labor Law
• Maintain and update leave summary
• Annual evaluation project employees as per their contract with company
• Office Administration
•Analyze new and fresh strategies to respond to high-volume client concerns and meet budget guidelines.
•Analyze market needs, develop account strategies and convey to chief responsible personnel.
•Propose new products to clients using entire data sources to prepare and conduct optimum presentations.
•Identify account distribution and resolve void issues.
•Promote price point integrity and involve with retail level -parity at Headquarter.
•Contribute in proper product quantity enabling client to retail profitably.
•Increase accounts revenue and identify fresh business opportunities adhering to given budget structure.
•Recommend main lifestyles and SKU’s through presentations before clients.
•Maintain client relations to build excellent reputation for service and produce repeat business.
•Interact regularly with top ten accounts related to weekly selling, deliveries and stock availability.
•Develop relations between company and client to ensure quick response to identified problems.
•Recommend management routinely of tribulations and opportunities trying to resolve issues and improve growth prospects.
•Maintain steady in-store visitation frequency to ensure implementation of brand presence, door volume, visual roll-out and driving turn.
•Plan steadily and arrange work efficiently.
•Schedule advance working appointments and respond promptly.
•Maintaining relationships with convenience Customer and Suppliers within the territory
•Representing the company's brand to Customers
•Recruiting top performers and talent and then guiding them to deliver excellent business results
•Continuously contributing to the improvement of sales within the territory
•Initiating and cultivating communication with interested organizations
•Ensuring that all sales and marketing activities are fully coordinated and optimized
•Identifying potential new sales opportunities and then working to develop them in to key accounts.
•Achieving sales objectives
•Penetrate and develop new business opportunities
•Develop and implement a profitable and geographically comprehensive prospecting initiative, targeting high potential customers
•Finding solutions to customers’ needs
•Create a strategy to grow the territory by building long term customer relationships within commercial, institutional, sewer and drain cleaning contractors, and much more
•Some overnight travel