Support Manager
Action Against Hunger
Total des années d'expérience :19 years, 1 Mois
Responsible for logistics, HR, Finance and IT matters in Dohuk and Sinjar
over responsible for logistics matters in Yemen country program
Overall responsible for logistics management at Hodeidah base in Yemen
Over all responsible for Logistics activities in Ukraine.
Establishment of new field offices and accommodation along with warehouse facilities for IDPS and refugee support.
Capacity building of national and international staff on Logistics procedures.
Setup emergency field office, warehouse and accommodation for IRC staff and visitor in Rumbek, Lake state,
Setup supply chain hub, recruitment of new Logistics staff, training of all IRC staff including logistics.
Management and delivery of effective Supply Chain support for 170 Million US$ at the Capital and field office level, compliance with IRC and donor (USAID) regulations.
Key responsibilities include procurement, transport, inventory, and asset management.
Managing and scale up of all emergency response logistics functions and responsibilities and management of logistics staff. Support to the Response Team Leader and other members of the senior management team on the best use of Save the Children’s resources, logistics support to large and complex programmes in South Sudan with a broad spread, staffing, thematic interventions, and complexity. Remote management, management of multiple field bases direct logistics management of large interventions.
My role as Logistics Coordinator includes Office Administration, Fleet Management, Inventory Management, Procurement, IT Solutions Supervision, and Focal Person for Security, HR management. I am supervising a team of 20 logistics personnel along with 50 drivers and 24 security guards. Looking after an office with staff strength of 250 plus staff. Office and residence premises are properly security equipped, and desktop systems for all the staff are installed and making sure timely provision of IT solution to staff. Responsible to coordinate with government and UN agencies for the improving the working relation and information sharing regarding security and logistics. Management of biggest warehouse of Save the Children 30, 000 sft.
•Supply of material ordered by the projects and coordination team, Identification, monitoring and maintenance of the medical and non-medical fix assets.
•Maintenance, repairing and allocation of the vehicle fleet according to the plans. Management of facilities (MSF office, accommodation, warehouse, etc.).•Availability of telecommunication and computer tools that are known and used by the team in the country.
•Participate in field-level planning formulation in the area of logistics. Participate in programme planning and advising on logistics considerations. Provide technical and operational support to the field office, as well as advice on application of logistics management best practice, systems and procedures.
•Take initiative in management improvement for the logistic function. Assess existing logistics operations systems and advise on corrective measures to be undertaken. Manage a local emergency stockpile and goods consolidation point in order to permit the rapid movement of humanitarian supplies.
•Develop key performance indicators by which localized logistics contracts can be managed. Ensure timely transmission of logistics monitoring information, stock levels and distribution status to the logistics focal point at the national level. These logistics activities are initiated regarding requests expressed by the Medical Department. Technical support to health structures. This support integrates all the installation, rehabilitation and construction works. Food logistics to support nutritional programs and other medical activities. •Response to epidemics and other infectious disease.
•The security & safety of the project. being a Deputy LogCo is in charge of the implementation and the respect of security measures and contingency procedures (evacuation, etc.) that are integrated into the project security plan. Responsible for security briefings to new arrived staff in capital.
•close coordination and collaboration with the Administration Department of the mission, for recruitment, monitoring/evaluation, the access to training and exit strategy. Providing technical support to the administrative elaboration of the contracts that are signed in the mission (e.g. facilities and vehicles renting, construction services, etc.).•Responsible for logistics expenditures - human and material - those are dedicated to the project.
•Leading, managing and motivate the logistics team in Lower Sindh and providing technical supervision in the field offices, ensuring they have clear objectives and receive meaningful feedback on their performance.
•Building the capacity and training the logistics staff in all necessary systems including procurement, warehousing, fleet, Asset & Inventory, Administration, communications, transport, and security.
•Ensuring that all procurement is done in an appropriate, timely and transparent manner as per Save the Children International Policies and procedures, Donor compliances and internal audit requirements.
•Support the Field Logistics Manager, Field Program Manager and Security Coordinator to ensure that security and Logistics procedures are understood and strictly adhered.
•Through regular coordination meetings, planning, systems development and training, and day-to-day follow-up, the logistics coordinator will ensure logistics staff effectively plan and carry out assignments. Attend security meetings on security clusters. Orient staff on evacuation plans, drills and procedures regarding emergencies. Responsible for security briefings and share security alerts and updates by e-mail, SMS and phone. Responsible for close coordination with police and other security agencies and update information daily basis to the, close coordination with FPM and SSFP in country office
•Coordinate supply chain planning (plan, source, procure, transport, store and dispatch), ensuring necessary authorizations are secured where required. Design and implement warehouse management and commodity tracking system. Review the logistics component of field office budget proposals for consideration during budget review. Conduct special management reviews and/or follow-up on audit observations to assist in the improvement of office procedures and practices related to logistics. Ensure the implementation, monitoring and evaluation of new initiatives and procedures related to logistics. Design, implement and manage contracts in forwarding, transport and warehousing.
•Oversee procurement of all materials, medicines and equipment requisitioned by the projects in a cost-effective and transparent manner in line with SC guidelines.
•Centralizing the program supply chain and setting up of effective order management systems at capital level for national and international orders.
•Initiate and manage the process of regular rating and evaluation of suppliers and potential suppliers by providing the tender committee with accurate and timely data and information and prepare and send out tender bidding documents/requests for regular and specialized supplies (including consultancy and outsourced services.
•Providing prices and accurate information to management for proposals and budgets management. Regular updating of supplier databases and procurement tracker
•Ensure the most cost effective and reliable means of transport is used for the timely deliver
•Coordination with all field logistics Azhkhel, Swat, Buner, D I Khan, Kohat and Lower dir.
•Coordination with All INGOs/ UN/ Government/ Non-Government on logistics issues and matters during Flood response.
•Close coordination with FPM and SSFP in country office and logistical staff for the movement of goods and staff.
•Making sure all organizational procedures are in place and are implemented Islamabad and field level (warehousing, Assets, Procurement, Vehicle management, transportation, Administration, team management). Supervise all Admin staff on Islamabad level(emergency office).
•Hiring and capacity building of Logistical and administration staff, Providing technical support to the administrative elaboration of the contracts that are signed in the mission (e.g. facilities and vehicles renting, construction services
•Under the supervision of the Field Program manager, have established field offices for IDPs emergency program for different sectors(Education, Child Protection, Health and Nutrition, Livelihoods and distribution)
•Hiring and capacity building of logistics staff in all necessary systems including procurement, warehousing, fleet, Asset & Inventory, Administration, communications, transport, and security.
•Ensure that premises of SC are secured, maintenance of premises if needed.
•Coordination with SSFP in country office regarding security and attending security meetings on field levels and update the Field program Manager regarding new developments in security, ensuring all staff is have latest security updates.
•Responsible for objective settings, evaluation and performance appraisal for logistics staff.Monitor security information and networks and ensure that security information is disseminated, appropriately and effectively. Coordinate supply chain planning (plan, source, procure, transport, store and dispatch), ensuring necessary authorizations are secured where required.
•Design and implement warehouse management and commodity tracking system. Review the logistics component of field office budget proposals for consideration during budget review. Conduct special management reviews and/or follow-up on audit observations to assist in the improvement of office procedures and practices related to logistics. Ensure the implementation, monitoring and evaluation of new initiatives and procedures related to logistics. Design, implement and manage contracts in forwarding, transport and warehousing.
•Overall responsible for administration and Logistics matters for all offices in Kashmir.(Fleet management, Warehousing, Assets management, Procurement, IT, administration, security, distribution and transportation).
•Responsible for all security matters in consultation with CEO. Modification of policy and procedures for Children First for logistics department.
•Logistics team management, Fleet management, Warehousing, Procurement
•Assisting Base logistician in Installation and running of Radio equipment (training of staff).
•Assisting Base logistician in Setup, rehabilitation and maintenance of offices and accommodations
•Support for NFI distribution in terms of transportation, Fleet, distribution plans etc
•Receiving. Stacking, Dispatching, tagging. Generation of waybills and Challans.
• Asset management of company. Arrangements of trucks. Coordination with other companies.
•Financial reporting. Labor payments.
Diploma in Supply Chain Management (CILT), Karachi, Pakistan 2012
Bachelor Of Sciences in Information Technology (BS-Hons) 2002-2006 Rawalpindi, Pakistan