Human Resources Executive
Red Dot Media DMCC
Total years of experience :2 years, 9 Months
Recruitment, Induction and Joining formalities:
• Advertising the vacancy externally.
• Finalizing recruitment agreements with the consultants
• Sourcing profiles through different channels
• Recruitment coordination & follow up
• Conducting interviews, verify references
• Handling Joining formalities
• Explaining policies and processes to the new employee
• Conducting Induction program for the new joinees
• Assessing the recruitment needs and built a database of potential candidates to ensure timely recruitment of qualified talents on all levels which includes short listing of cvs, conducting telephonic interviews
• Responsible to conduct exit interviews and collect feedback for future improvement of our process and employee retention
• Preparing offer letters, experience letters and termination letters
• Sourcing for different medical insurance companies
• Introduced medical insurance policy and life insurance policy for all staff
Performance appraisal and evaluation:
• Responsible for follow-up with managers on the goal/KRA setting exercise
• Keeping track of probationary periods, assist managers in conducting probationary reviews and performance reviews
• Ensuring that the performance reviews are conducted for the employees as per the framework
• Conducting half yearly evaluation to check the efficiency of the employee
• Preparing the post-appraisal feedback
• Further analysis based on the evaluation output
Learning and development:
• Identifying training needs of employees
• Developing training plans and ensured the implementation of the training needs
• Monitoring the training effectiveness
Attendance, leave management and payroll:
• Responsible for the entire attendance recording and leave management system of the employee
• Monthly payroll calculation and salary administration
• Acting as a single point of contact for HR process related queries
HR Administration:
• Responsible for renewal of company trade license, establishment card, medical insurance policy, employment visas
• Personnel record-keeping, maintenance of MIS. Proactively manage the timely application and renewal of all employment visas and labor permits by coordinating with the PRO
• Creating HR policies, job descriptions, preparation of Employee Handbook and joiners, HR Forms (performance appraisal questionnaire, employee satisfaction questionnaire etc.)
• Ensuring that on a monthly basis the joining formalities are completed in order to ensure that the employee is included in the payroll of the month
• Recommended and implemented organizational changes by reviewing organization structure periodically
• Addressing employee grievances and take necessary action as and when required
• Liaising with the government bodies for trade licenses renewal.
Finance - Roles and Responsibilities
• Entering accounts payables and non-media related expenses in Accounting Software
• Managing the cash flow of the company’s accounts
• Preparing payments for accounts payable/non-media expenses
• Monthly/Quarterly reconciliation of all accounts
• Handling monthly payroll
• Assisting on reporting (Budgeting, Account Receivables, Account Payables, Sales and Cost Figures, Revenue and Gross Profit Reports)
• Working with the Managing Director/CEO to enable the smoothest possible financial operation of the company
• Negotiating exchange rates with banks and currency houses, and payment terms with clients and suppliers
• Liaising with the media team for the preparation and issuance of media insertion and booking orders
• Liaising with the bank regarding banks transfers, and other material issues
• Acting as an office manager as and when appropriate to handle all administrative duties, including liaising with office driver, office suppliers, IT services companies, telecoms companies and other office support systems
• Liaising with our offices around the rest of the world to ensure smooth inter-company communication and administration
A study on Performance Appraisal System at JM Financial Services Ltd.
* Shadowing telephonic interviews
* Conducting reference check of the shortlisted candidates
* Preparing offer letters and appointment letters
* Following up with the shortlisted candidates for the required documents
* Coordinating and scheduling interviews
* Database management
A study on Personnel Administration with special emphasis on Recruitment Process at CMS Info Systems
Pvt. Ltd.
* Revamping the personnel administration department
* Sourcing CVs through job portals like Naukri.com and Monster.com
* Conducting preliminary screening of the applicants
* Conducting interviews for IT related positions
* Conducting different types of tests for the candidates
* Conducting reference check of the shortlisted candidates
* Generating appointment letters from the company’s software (Synergis)
* Conducting survey in the company on the recruitment process and collected feedback from employees
Commerce