BA , HR, GA Manager
Edama Organic Solutions (KAUST
مجموع سنوات الخبرة :25 years, 3 أشهر
1. HR Management:
• Develop and implement HR strategies aligned with the companys goals and objectives.
• Oversee the onboarding process for new employees, ensuring a smooth transition into the company.
• Manage the exit process for departing employees, including conducting exit interviews and processing necessary paperwork.
• Handle employee relations issues, including conflict resolution, disciplinary actions, and grievance procedures.
• Lead the hiring process, from job posting to offer acceptance, ensuring a diverse and inclusive candidate pool.
• Develop and update HR policies and procedures in line with labor laws and regulations.
• Prepare and manage the HR budget, including forecasting and monitoring expenses.
• Oversee payroll processing and ensure accurate and timely payments to employees.
• Directs and oversees the development & management of the reward strategy in line with global best practices to manage internal equity, market competitiveness and overall employee satisfaction & performance while ensuring alignment of the business units. 2. Government Relations:
• Act as The primary liaison between The company and government agencies, ensuring legal compliance.
• handle all government-related matters like licensing, permits, and regulatory filings.
• Manage relationships with government officials and agencies, representing the companys interests.
• Stay updated on changes in legislation and regulations that may affect The company.
• Coordinate with external legal counsel as needed.
• Ensure The company complies with legal requirements, including obtaining and renewing licenses and permits.
• Manage interactions with online government institutes like MISA, Ministry of labor, Qiwa, Mudad, Muqeem, Absher Business, & GOSI.
• Ensure that all necessary registrations, filings, and payments are accurate and on time.
• Manage the companys health insurance program, ensuring proper coverage and timely premium payments.
• Liaise with insurance providers to address any issues.
• Oversee the renewal of employees Iqamas and assist with Istabsh Iqama, instant visa, and temporary visa processes.
• Ensure employees government-related needs are met efficiently.
• Evaluate training programs and suggest improvements.
• Support career development initiatives, including mentoring and coaching programs.
03 Business Administration:
• Provide administrative support to various departments, including managing schedules, coordinating meetings, and handling correspondence.
• Procurement: Source and purchase Office stationery, maintain inventory, and distribute supplies.
• Equipment: Procure, install, maintain, and dispose of Office equipment.
• Printables: Design, print, and distribute company materials.
• Logistics: Manage transportation, accommodation, and travel arrangements.
• KAUST Operations: Liaise with KAUST, Manage facilities, and Coordinate events.
• Translation: Translate documents accurately and maintain confidentiality.
• Support senior management in strategic planning and decision-making processes. 04 Marketing and PR:
• Assist in the development and implementation of marketing and PR strategies to promote the companys products and services.
• Coordinate marketing campaigns, including advertising, social media, and public relations efforts.
• Monitor and analyze marketing metrics to evaluate the effectiveness of marketing initiatives.
• Assist in the creation of marketing materials, such as brochures, presentations, and website content. 05 Learning and Development:
• Coordinate training and development programs for employees, including identifying training needs and sourcing training providers.
• Develop and deliver training sessions on various topics, including leadership development, technical skills, and compliance training.
• Evaluate the effectiveness of training programs and make recommendations for improvement.
• Recruitment and Interviews.
• Smooth on-boarding process.
• Oversee new starter process, ensuring employees are provided with all information and resources
required and connected with finance and PRO payroll and visa requirements.
• Manage medical insurance program administrations.
• Contract preparation and offer letters.
• Handle Employee’s documents, and maintenance of employee records, ensuring all relevant
documentation is on file and employee files are kept up to date and secure.
• Ensure all Saudi Labor laws are adhered to including local regulations such as Saudization with
following 2030 vision with following Saudi Labor Law.
• Manage Company’s government portals (Muqeem, Qiwa, HRMD, Misa, GOSI, Ministry of Justice,
Jeddah Chamber of Commerce, GAZT and Mudad).
• Renew, update and maintain the trade licenses and other government certificates to ensure
documents are up to date.
• Arrange attestations of employee’s qualifications as required.
• Order Lab Supplies for PeroLED’s Lab in KAUST campus.
• Manage Lab Safety training.
• Make sure of all employees are aware of the lab basic Safety standards.
• Create and manage company Marketing soft and hard copy printables.
• Open and manage Company Bank Accounts.
1. Talent Acquisition: Execute end-to-end recruitment processes, including candidate sourcing, interviews, and selection. 2. Smooth Onboarding: Ensure a seamless onboarding experience for new hires, facilitating a smooth transition into the organization. 3. New Starter Oversight: Oversee the entire onboarding process, guaranteeing that new employees receive comprehensive information, resources, and connect with finance, PRO, payroll, and visa requirements. 4. Benefits Administration:
Manage the administration of the medical insurance program for employees. 5. Contract Preparation: Prepare and issue employment contracts, including offer letters. 6. Document Management: o Handle employee documents, ensuring meticulous maintenance of records, with a focus on security and up-to-date information. o Legal Compliance: Ensure strict adherence to Saudi Labor laws, including local regulations such as Saudization, aligning with Vision 2030. 7. Government Portal Management: Oversee and manage various government portals, including Muqeem, Qiwa, HRMD, Misa, GOSI, Ministry of Justice, Jeddah Chamber of Commerce, GAZT, and Mudad.
8. License Maintenance: Renew, update, and maintain trade licenses and other government certificates, ensuring all documentation is current. 9. Qualification Attestations:
Arrange and oversee the attestation process for employee qualifications as required. 10. Lab Supplies Procurement: Coordinate the ordering of lab supplies for PeroLEDs Lab in KAUST campus. 11. Lab Safety Management: Manage lab safety training and ensure awareness of basic safety standards among all employees. 12. Marketing Materials: Create and manage both soft and hard copy marketing materials for the company. 13. Financial Operations: Open and manage company bank accounts, ensuring smooth financial operations.
Recruitment and Interviews.
• Smooth on-boarding process.
• Oversee new starter process, ensuring employees are provided with all information and resources
required and connected with finance and PRO payroll and visa requirements.
Manage medical insurance program administration.
• Contract preparation and offer letters.
• Handle Employee’s files and request in company’s HR Website (JISR), and maintenance of
employee records, ensuring all relevant documentation is on file and employee files are kept up
to date and secure.
• Ensure all Saudi Labor laws are adhered to including local regulations such as Saudization.
• Administrate government portals (Muqeem, Qiwa, HRMD, Misa, GOSI, Ministry of Justice,
Ministry of Agriculture, Jeddah Chamber of Commerce, GAZT and Mudad).
• Renew, update and maintain the trade licenses and other government certificates to ensure
documents are up to date.
• Arrange attestation of employee qualifications as required.
• Talent Acquisition: Conduct recruitment and interviews to identify and attract qualified candidates.
• Efficient Onboarding: Ensure a seamless onboarding process for new hires, facilitating their integration into the company.
• New Starter Oversight: Oversee the onboarding of new employees, ensuring they receive comprehensive information and resources, and relate to finance, PRO, payroll, and visa requirements.
• Benefits Management: Administer the companys medical insurance program for employees.
• Contract Administration:
Prepare and issue employment contracts, including offer letters.
• Document Handling:
Manage employee files and requests through the companys HR Website (JISR), maintaining secure and up-to-date records.
• Legal Compliance: Ensure strict adherence to Saudi Labor laws, incorporating local regulations like Saudization.
• Government Portal Administration:
Administer various government portals, including Muqeem, Qiwa, HRMD, Misa, GOSI, Ministry of Justice, Ministry of Agriculture, Jeddah Chamber of Commerce, GAZT, and Mudad.
• License Maintenance:
Renew, update, and maintain trade licenses and other government certificates to guarantee up-to date documentation.
• Qualification Attestation:
Arrange and oversee the attestation process for employee qualifications as required.
• Operations, and Strategic planner.
• Creations of performance evaluation systems.
• Learning and development programs.
• Smooth hiring and exiting system.
• Created Salary Scale.
• Official HR forms, and Contracts creations.
• Handled Company policies, with following Saudi Law regulations.
• Mentor and inspire the employees.
• Employee Reward System.
• Operational Strategy: Function as an Operations and Strategic Planner, aligning organizational goals with effective operational strategies.
• Performance Evaluation Framework:
Develop comprehensive performance evaluation systems to assess and enhance employee performance.
• Learning and Development Initiatives:
Design and implement learning and development programs to foster continuous employee growth.
• Efficient Hiring and Exiting Protocols: Establish and oversee streamlined processes for hiring and exiting employees.
• Salary Structure Creation: Devise a structured salary scale to ensure fair and competitive compensation practices.
• HR Documentation Management: Create official HR forms and contracts, maintaining meticulous documentation practices.
• Policy Governance:
Manage company policies, ensuring strict adherence to Saudi Law regulations.
• Mentorship and Inspiration: Act as a mentor, inspiring and guiding employees to achieve their professional best.
• Employee Recognition System: Implement an Employee Reward System to acknowledge and motivate outstanding performance.
• Work with facilities in planning and organizing KAUST visits for foreign universities.
• Implementing communication activities as per faculty’s requests.
• Process purchasing orders with vendors and finalize payments.
• Process financial claims and reimbursements.
• Order Lab Equipment’s and advise other admins of lab safety and rules.
• Coordinate for conference events and seminars.
• Assist Faculties and their team traveling in and out of the kingdom.
• Serves the first points of contract for all visitors and callers to the office.
• Receives telephone calls, and answers routine questions.
• Maintain files and policy manual up to date.
• Presenting professional business writing presentation for the departments admins.
• Operates variety of office stationery, computers copiers scanners.
• Establishment of admins assistants channel, to guide new admins to have a smooth start with
their tasks.
• Visitor Coordination: Collaborate with facilities to plan and organize visits to KAUST for foreign universities, ensuring a smooth experience.
• Communication Management: Implement communication activities based on faculty requests, fostering effective information dissemination.
• Procurement and Finance: Process purchasing orders with vendors and finalize payments, managing financial claims and reimbursements.
• Lab Equipment Management: Order and oversee the procurement of lab equipment, providing guidance on lab safety rules to fellow administrators.
• Event Coordination: Coordinate conference events and seminars, facilitating seamless execution.
• Travel Assistance: Assist faculties and their teams in coordinating travel plans, both inbound and outbound.
• Frontline Contact: Serve as the primary point of contact for all visitors and callers to the office, ensuring a professional and welcoming experience.
• Telephone Operations: Receive and handle telephone calls, addressing routine questions and providing necessary information.
• Document Maintenance: Maintain files and policy manuals, ensuring they are up-to-date and readily accessible.
• Business Writing: Create and present professional business writing presentations for the departments administrators
• Office Equipment Operation: Operate various office equipment, including stationery, computers, copiers, and scanners.
• Administrative Guidance: Establish an administrative assistants channel to guide new admins, ensuring a smooth start with their tasks.
• Comprehensive Visa Services: Provide end-to-end assistance in visa issuance, covering Exit Reentry, Permanent Visa, Final Exit, Forging Visa, Domestic Helper, and Visit Visas.
• Efficient Residency Management: Streamline residency services, including Iqama Issuance, Iqama Renewal, and Dependents Iqama, ensuring a smooth process.
• Expert Civil Documentation: Expertly manage civil services, handling tasks such as Birth Certificates, National IDs, Family IDs, and Passports.
• Document and Permit Administration: Administer document and permit services with precision, overseeing crucial processes like Permit issuance and Transaction Attestations.
• Safety and Emergency Management: Implement safety protocols, including handling safety and fire alarm systems, and overseeing emergency precautions.
• Building Safety Protocols: Establish and enforce building safety procedures to ensure a secure working environment.
• Technical Issue Reporting: Daily reporting of technical issues to the facility managers office, addressing concerns promptly.
• Emergency Leadership: Assume a leadership role during emergencies in academic buildings at the KAUST campus, ensuring a swift and organized response.
• VIP and Business Visitor Coordination: Coordinate the escorting of VIP and business visitors to core labs, preparing presentations to enhance their experience.
• Office and Lab Administration: Manage the administrative aspects of both the office and the lab, ensuring smooth operations and efficiency.
• Employee Management: Conducted onboarding and played a key role in planning employee training and development.
• Record Keeping: Maintained meticulous electronic and paper records for efficient employee management.
• Recruitment Planning: Developed a recruitment plan aligned with operational and sales projections.
• Document Creation: Generated essential internal documents such as offer letters, appointment letters, salary slips, and warning letters.
• Onboarding Processes: Created onboarding plans to educate new hires on HR policies, internal procedures, and regulations.
• Attendance and Dispute Resolution: Managed employee attendance, resolving disputes, and handling employee relations.
• Payroll Administration: Oversaw payroll processes for smooth salary management.
• Compliance and Government Relations:
Ensured strict compliance with labor regulations and handled all government matters for the company.
• Marketing and Sales: o Actively engaged in marketing and selling the beauty centers products. o Managed social media accounts and crafted effective marketing posts.
• Procurement and Inventory Management: o Handled the procurement of beauty equipment and supplies for the beauty center. o Managed inventory to ensure optimal stock levels.
• Client Relationship Building: Successfully established enduring relationships with VIP customers and potential clients.
• Creative Collaboration: Lead and participate in brainstorming meetings, cultivating innovative ideas.
• Enrollment Management: Manage student registrations, ensuring a seamless enrollment process.
• Administrative Support: Serve as the VP Assistant and contribute to various functions within the Production Departments.
• Educational Facilitator: Instruct summer classes, delivering enriching educational experiences.
• Sales and Marketing Specialist: Execute call center sales and marketing strategies, utilizing SMS, emails, and diverse company materials.
• Strategic Social Media Management: Drive social media marketing initiatives through email, SMS, and various platforms.
• Efficient Event Coordination: Coordinate events with precision, ensuring successful and memorable outcomes.
• Accurate Data Management: Perform meticulous data entry, maintaining accuracy in record-keeping.
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