Finance Manager
Qaiwan Group
Total years of experience :10 years, 3 Months
• Providing proper research and data to assist the CFO in making financial decisions
• Developing a financial strategy, which includes risk mitigation plans and anticipating opportunities.
• Financial analysis and reporting Financial and other MIS reports are prepared.
• Costing and analysis of costs
• Accounting, auditing, taxation, risk management, and statutory law and financial regulations compliance
• Internal controls, including process and control in an ERP environment, are being developed and monitored.
• Budget preparation and budgetary control are also being developed and monitored.
• Accounts Management of receivables, cash, and cash flow
• Treasury and banking operations
• Assisting the CFO in increasing efficiencies and lowering expenses across the organization
• Payroll compliance and processing
• Accounting and Vendor Management Team
Management of Owners Association (OA):
• Ensures full compliance with the Jointly Owned Property Law and Directions therein
• Develops/Coordinates/Facilitates registration and formation of OA.
• Develops, manages, implements governing documents that are required for managing the OA (declarations, community
rules, codes, covenants and easements, policies, procedures, processes, sales and purchase agreements etc.)
• Manages relationships with OA Board Members and Homeowners/Residents.
• Caters to the secretarial and administrative requirements of the OA/OA Board Members (minutes of meetings, reports,
presentations, letters, notice etc.)
• Plans, organizes, manages and conducts Annual General Assemblies of homeowners in line with the Association
Constitution.
• Plans, organizes, and manages, conducts or chair OA Board Meetings for OA related businesses.
• Manages OA Financials, OA insurances and related claims execution.
• Manages OA’s Common Areas and services therein (buildings, facilities, infrastructure, landscaping, soft and hard
services)
• Manages contracts or agreements with all parties who conduct business or transact with the OA, as may be applicable
from time to time.
• Manages and ensures comprehensive records and systems are appropriately kept and filed (record keeping in line with
the Association Constitution).
• Manages Reviews and implements methods for regular communications or updates with members of the OA, residents
etc.
• Liaises with government authorities on issues pertaining to the OA, as often or as required from time to time.
Management of OA Financials:
• Prepares budgets for the community service fees in consultation with the management team or OA Board.
• Presents budget to the OA Board and OA as may be applicable from time to time for approvals.
• Liaises with RERA and seek approvals on the community service fees.
• Manages the process for invoicing community service fees to all homeowners.
• Manages the community service fee collections process by continuously following up and implementing strategies to
ensure maximum collections.
• Manages the community service fee budgets by exercising due diligence and cost control to ensure expenses do not
exceed the budget.
• Manages the OA cash flow through revenues and expenses, escalating as appropriate to Senior
• Management and OA Board Members on shortfalls due to collections.
• Reviews incoming invoices and process the same for timely payments to respective parties.
• Reviews and suggests initiatives to increase community income and cost savings.
• Pursues recovery of outstanding community service fee from defaulting units.
• Prepares regular financial reports with the help of available team or otherwise.
Management of Vendors and Procurement:
• Manages all vendors (contractors, suppliers, service providers etc.) who transact with the OA and prepares or reviews
Request for Proposals or procurement requirements for the OA.
• Reviews, negotiates and prepares reports on recommendation and analysis on the procurement requirements.
Community/Building/Site Management:
• Conducts regular inspections/audits of the assigned community and drive proactive resolutions to ensure the standards
are always maintained.
• Reviews service provider/contractor performance.
• Reviews work schedules, service level agreements, reports and scope of works to ensure the best of standards are
always maintained.
• Organizes regular meetings with service providers to drive overall site management.
• Advises Senior Management or OA Board on any non-conformance or non-performance of service providers and
recommend appropriate actions to be taken (proactive, reactive or corrective).
• Monthly Closing & Financial Reporting, Preparation of Management Reports for Finance Manager
• Profit & Loss Variance Analysis, Inter-Company Accounts reconciliation, Key Account reconciliation & Analysis
• Cash Flow Management & Reporting to Finance Manager
• Budget Preparation, Monitoring & Reporting to Finance Manager
• Responsible for Preparation of Consolidated Financial Statements & Financial Reports to Finance Manager
• Monthly Closing Adjustments, making JV’s, accruals postings
• Checking the accounting records of departments to ensure accuracy of financial records and correct entries are made to relevant account
• Responsible for Fixed Asset & Inventory Management as per IFRSs &Checking the Payroll Accounts to ensure accuracy & completeness
• Liaise with suppliers and ensure their accounts are completely reconciled by obtaining and maintaining supplier
statements on a regular basis
• Maintain up-to-date records of the status of supplier invoices received in terms of their approval and payment
• Carry out specified day-to-day financial administrative activities as directed
• Assist with the preparation of all financial records, ledgers, and summaries, etc. for audit review
• Conducting Audit of clients as per International Standards on Auditing ISA
• Evaluation of performance risk materiality
• Applying test of controls on client’s premises to evaluate the efficiency of internal controls
• Applying substantive procedures to ensure no significance error or material misstatement in Financial Statements
• Evaluating and provides reasonable assurance about the risk management, internal controls and corporate governance systems
• Reports the issues in risk management, internal controls, & corporate governance and any recommendations directly to
audit committee in terms of effective and efficient performance
• Evaluate about information security and associated risks are minimized
• Evaluates regulatory compliance that all laws relevant to the company are being properly followed
Certified Public Accountant CPA
Chartered Accountant ACCA
Advanced Diploma in Accounting & Business
Certified Accounting Technician CAT